A Student’s Right to Privacy

Notification of Rights under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the Vice President for Student Services written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask the University to amend a record that they believe is inaccurate. They should write the University officials responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Southeastern Oklahoma State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:Family Policy Compliance Office

    U.S. Department of Education

    400 Maryland Avenue, SW

    Washington, DC 20202-4605

  5. The right to request that the following directory information pertaining to them not be published.

The law requires that written approval from the student is necessary before granting access to or releasing educational records to a third party, except in the case of directory information and in response to a Federal Grand Jury subpoena. Other exceptions are listed in #3 of the Notification of Rights section.

Directory information is a category of information and does not refer to a publication known as a “directory.” Students have the right to refuse the release of information which has been identified as directory information. However, if the student chooses to exercise that right, he or she must appear in person in the Office of the Registrar by the last day to drop/add a class and sign a form stipulating that information not be released.

Information that Southeastern Oklahoma State University has declared to be directory information is listed below:

  • Student’s name
  • Local and permanent addresses
  • Telephone number
  • Date of birth
  • Place of birth
  • Last school attended
  • Major field of study
  • Academic Classification
  • Participation in officially recognized organizations, activities, and sports
  • Dates of attendance at Southeastern Oklahoma State University
  • Degree(s) held, date granted, and institution(s) granting such degree(s)
  • Enrollment status (full, part-time, undergraduate, graduate)
  • Awards granted (Honor Rolls, Who’s Who, etc.)
  • Photographs
  • Weight and height of members of athletic teams
  • Electronic mail address

Students may obtain a copy of the institutional policy relating to FERPA in the Office for Student Services, Administration Building, Room 204.