Retention, Probation, & Readmission Policies

Southeastern Oklahoma State University, in cooperation with the Oklahoma State Regents for Higher Education, has adopted the following policy relating to retention of students pursuing undergraduate course work. The three-phase policy combines an early notification of students experiencing academic difficulties with a gradual increase in the overall standards required for retention/continued enrollment at the University. All courses in which a student has a recorded grade will be counted in the calculation of the Retention/Graduation Grade-point Average (GPA) with the exception of those courses excluded as detailed in the preceding section, “Academic Forgiveness Policy”.

All students at Southeastern Oklahoma State University will be classified in one of the following categories for retention purposes:

Good Academic Standing

Any student who meets the Retention Requirements listed in Table A

Academic Notice

Any student with 30 or fewer credit hours, with a cumulative Retention/Graduation GPA of 1.70 to 1.99.

Academic Probation

Any student whose cumulative retention/graduation GPA falls below the stated Retention Requirements listed in table A below. Students placed on Academic Probation must maintain a minimum GPA of 2.00 (excluding activity/performance courses) for each term of enrollment until they achieve the cumulative Retention/Graduation GPA necessary to regain Good Academic Standing status.

Academic Suspension

Any student who is on Academic Probation and does not achieve a term GPA of 2.00 (excluding activity/performance courses) will be immediately suspended and will not be eligible for reinstatement until one regular semester (fall or spring) has elapsed.

Table A. Retention Requirements
Credit Hours Attempted Retention/Graduation GPA*
0 through 30 1.7
Greater than 30 2.0

 

*NOTE: All courses in which a student has a recorded grade will be counted in the calculation of the Retention/Graduation GPA excluding any courses academically forgiven as detailed in this chapter under the Academic Forgiveness Policy and excluding remedial/development (pre-college) courses. Beginning in Fall 1994, the Retention/ Graduation GPA will also exclude physical education activity courses.

Continued Enrollment of Suspended Seniors

A senior student (90 or more semester credit hours) in a specified degree program who has failed to meet the Retention/Graduation GPA of 2.0 or the semester GPA of 2.0, which would allow him/her to continue, may enroll in an additional 15 semester hours in a further attempt to achieve the requirements for graduation. Such students will be afforded this extension one time only.

Procedures for Reinstatement of Suspended Students

Students suspended from Southeastern Oklahoma State University will not be allowed to reenter the institution for at least one regular semester (fall or spring) except as provided in the suspension appeals process. Any suspended student who has been suspended for at least one regular semester may apply for readmission to Southeastern Oklahoma State University. An interview will be conducted with the student by the Director of Admissions and Recruitment Services in an effort to determine if the conditions that led to the academic suspension have been corrected. If, in the judgment of the Director of Admissions and Recruitment Services, the student has a reasonable chance of academic success, s/he will be permitted to reenter the University.

The following criteria will apply to all students readmitted to Southeastern Oklahoma State University after serving at least one regular semester on academic suspension:

  • Suspended students can be readmitted only once.
  • Such students will be readmitted on probationary status and must maintain a 2.0 grade-point average (GPA) each semester at tempted while on probation or raise their cumulative Retention/Graduation GPA to the designated retention level.
  • Should a student who has been reinstated be suspended a second time from Southeastern Oklahoma State University, s/he cannot return to Southeastern until such time as s/he has demonstrated, by attending another institution, the ability to succeed academically by raising his/her cumulative GPA to the retention standard.

Appeal for Immediate Readmission After Suspension From Southeastern

Students who feel that they have had extraordinary personal circumstances which contributed to their academic difficulties may petition for immediate reinstatement by requesting an Application for Academic Appeal (PDF) from the Office of Academic Affairs, Administration Building, Room 307, (580) 745-2218. If approved, the student will be reinstated for one semester on a probationary basis and must meet the retention requirements at the end of the semester for continued enrollment at Southeastern Oklahoma State University. Should a subsequent suspension occur, the student will not be allowed to reapply until such time as s/he has demonstrated an ability to succeed academically by attending another institution and subsequently raising his/her cumulative GPA to meet retention requirements.

Procedures for Admission of Students Suspended From Other State System Institutions

In some instances, students with no more than one suspension from another State (Oklahoma) system institution may apply for Probation Admission. To be considered for Probation Admission students must meet or fulfill either Option A or Option B as follows:

Option A:
At the time of first college admission, met all other applicable Southeastern Oklahoma State University admission criteria.Must set out a regular (fall or spring) semester.Interview with the Director of Admissions. Skills testing may be required at this time.
Option B:
Meet the first requirement stated in Option A.Students who do not wish to set out a semester (fall or spring), may request consideration for Probation Admission through the Academic Appeals Committee. The Committee will determine whether or not the circumstances surrounding the suspended student’s appeal warrant admission to Southeastern Oklahoma State University and will make a recommendation to the Director of Admissions. The Director of Admissions will then consider the recommendation of the Academic Appeals Committee and determine whether or not to admit the student. An Application for Academic Appeal (PDF) may be obtained from the Office of Academic Affairs, Administration Building, Room 307, (580) 745–2200.

If approved, the student is admitted on academic probation. Future enrollments will depend upon the student maintaining a 2.0 grade-point average (GPA) each semester attempted while on probation or by raising his/her cumulative GPA to the designated retention level.

A student entering Southeastern through this process may be required to participate in Basic Skills Testing in order to enhance his/her academic chances of success. Additional information concerning this requirement may be obtained from the Office of Admissions.

Student Support Services will also be available to any student admitted under this category.