Master of Arts in Clinical Mental Health Counseling

Advising Process

The Graduate Advising Process: When a student is provisionally admitted to the CMHC Master’s Degree Program (i.e., has been admitted to the SOSU School of University and Graduate Studies), he or she is assigned a graduate advisor. Currently, that advisor is the Coordinator of the CMHC Master’s Degree Program.

By definition, the role of a graduate-level advisor is to offer guidance with regard to the graduate student’s course enrollment choices, paperwork requirements, career questions, etc. It is, however, the student’s responsibility to seek out this guidance as necessary or desired. Students are expected to read all program materials to have questions answered prior to contacting their graduate advisor. The student is requested to make it a regular practice to first consult the CMHC student handbook and the many Internet links associated with it prior to contacting the graduate advisor with questions. Nonetheless, the graduate advisor is available, by appointment, to answer questions of CMHC graduate students as they present.

Per SE policy, all students (graduate or undergraduate) have an automatic advising “hold” placed on their record every fall and spring semester during their program of study. It is the student’s responsibility to contact the CMHC Program Coordinator to have the advisement hold lifted and to be enrolled in courses. Other “holds” on a student’s record (e.g., admission hold, business hold, registrar’s hold, etc.) must be addressed by the student (with the appropriate university entity) before he or she can be enrolled in any courses. The CMHC Program Coordinator cannot lift any holds other than the advising hold.

Some advising must be conducted in a face-to-face format, whereas other advising needs may be addressed electronically or over the telephone. Therefore, students are encouraged to contact the CMHC Program Coordinator early to schedule face-to-face, email, or telephonic advising appointments.Students always have the option to meet for face-to-face advising; however, all face-to-face advising must be scheduled in advance. As a reminder, faculty members are not available for advisement during finals week. In addition, if a student requests or needs advisement during any interim break, the advisor may not be available or there may be a delay in the advisor’s response, as faculty members do not hold office hours during such breaks.

Students should be aware that many courses fill up quickly, and it is the student’s responsibility to seek enrollment in any course before it is full. Correspondingly, students are enrolled on a first-come-first-served basis upon student request and eligibility.

There are several other policies required of the SOSU School of Graduate and University Studies of which CMHC students should be aware. These include, but are not limited to, the following:

  • Students have a six-year window within which to complete their graduate degree. The six-year window begins in the month and year the first graduate course is taken. This means that all 60 hours of the CMHC Degree Plan must be completed within six years of one another. Courses older than six years must be retaken for graduation eligibility.
  • Up to nine (9) graduate semester credit hours may be transferred and applied toward the CMHC Degree Plan from a regionally-accredited university. Any proposed transfer credits must be thoroughly reviewed to determine whether or not they are substantially content-equivalent to the course for which the student proposes a substitution. Any course a student wishes to take at another university must be reviewed and approved by the CMHC Program Coordinator and the Chair of the Department of Behavioral Sciences. If necessary, the Graduate Counseling Coordinating Committee may also be asked to review a proposed transfer course for approval or denial. To facilitate this review, the student must provide a current syllabus (not a general syllabus outline or an outdated syllabus) from the proposed substitution course. In addition to the standard contents of a graduate syllabus, any syllabus submitted for course transfer consideration must contain the following elements:
  1. Course instructor’s name, degree, and credentials
  2. Content areas covered in the class
  3. Knowledge and skill outcomes for the course
  4. Methods of instructional delivery
  5. Required Text(s) and/or reading(s)
  6. Student performance evaluation criteria and procedures

In addition, the school from which the course is considered for transfer must be regionally accredited. Further, the course must be three graduate semester credits or four graduate quarter credits in length. No courses with an earned grade of “C,” “D,” or “F” may be transferred. Also, no courses taken for “pass/fail” or “satisfactory/unsatisfactory” credit may be transferred toward the CMHC Degree Plan. Lastly, it is the student’s responsibility to ensure that the course taken at another university is transferred to the student’s SOSU transcript to avoid any delays in graduation clearance. There are no guarantees that a course will be accepted for transfer. Therefore, students are discouraged from enrolling in or paying for a course from another university until official approval has been granted and written notice is provided by the CMHC Program Coordinator.

  • Per the SOSU Residence Requirement, the last four hours (two courses) of graduate studies must be taken at SOSU. Therefore, no transfer credits will be accepted during the student’s last four hours of coursework toward the CMHC Degree Plan.