Housing & Residence Life

The Room Change & Consolidation Process

Effective Fall 2011
  1. After the end of the first week of classes, starting on the 2nd week of class, Residence Life staff administratively cancels any student who submitted a RH&FS Agreement, but has not yet checked into the halls.
  2. Once this is completed, any current resident who does not currently have a roommate, has first right to keep their room as an approved private room.  These residents will need to submit a Room Change/Private Room Request Form by 12 noon on the last day of the 2nd week of class.  After this, any residents who do not have a roommate and who are not interested in paying for a private room, will be consolidated. SE Residence Life staff tries to reassign students to the same floor, or at least to the same RA, whenever possible.
  3. Residence Life usually schedules a ROOMMATE SELECTION MEETING (look for posted signs in the residence halls) during the end of the 2nd week or beginning of the 3rd week of classes. The purpose of this meeting is to meet other residents who will need to consolidate and try to make your own decision regarding who you will live with and where you will live.  People who attend this meeting are giving a priority over those who fail to attend, regarding forced relocation.
  4. After this, the RHD of each building will make reassignments and will notify each resident (by notice taped to the student’s room/suite door).  Once a new room assignment is made, the student will have 72 hours to complete the relocation (checking into the new room and checking out of the old room). Residents who fail to relocate within this time frame are subject to considerable additional charges.  Residents who are reassigned due to a mandated relocation, and who fail to move within the specified time, may be automatically charged the full private room rate for their room and/or may be charged for occupying two rooms at the same time.
  5. Once we have completed the first round of the consolidation process (usually at the end of the 3rd week of the semester), we can then offer opportunities for some residents to either live together with a different roommate or to have an approved private room.
  6. Because this last step then opens up some spaces in rooms where we did not have space before, the process will begin again.
  7. IT IS POSSIBLE FOR A RESIDENT TO BE RELOCATED ANY TIME DURING THE FIRST 8 WEEKS OF CLASS EACH SEMESTER. After this date, we do not force relocations again until the following semester. If you have any questions regarding this process, please contact your RHD.