Pre-Pay Registration is subject to approval for advance payment only when failure to pay in advance would preclude the agency from contracting for those services – OSF Manual 319 (L). The use of the Pre-Pay Registration Form is valid if requirements are met and Dana Bell, Purchasing Office receives signed / dated copy 30 days prior to travel (if Out-of-State overnight travel – submit Out-of-State Request form to secure President’s signed approval to meet the 30 day requirement)
In-State and Out of State Travel
Pre-Pay Registration Approval Requirements
The following requirements must be met to qualify for Pre-Payment of registration.
- Organization requires preregistration along with payment and by standard policy will not accept a state purchase order in lieu of payment.
All three of the following:
- Prepayment results in a discount to the state AND
- Allows for substitution of participant AND
- Provide a 100% refund to Southeastern Oklahoma State University should the event be cancelled.
The paper jacket form is used to process invoices for the prior fiscal year and for the current fiscal year after the DPS system has been closed.