Employment Opportunities

Secretary I, Mathematics

SUMMARY

This position support the programs and operations of the mathematics department.  The secretary performs office administration and management duties including compiling reports, filing, maintaining office supplies inventory, processing paperwork pertinent to campus functions, scheduling meetings and travel arrangements, handling inquiries, supervising student workers, and assisting the department chair and faculty with specific projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Computer Skills: Microsoft Office Suite experience (Word processing, Spreadsheet and Internet)
  • Correspondence: Distribute information to faculty within the department through the use of telephone, photocopy or electronic mail.  Type and mail all correspondence relative to student recruitment, as coordinated through the office of high school and college relations. Notify faculty of meeting dates. Send and receive facsimiles as needed. Correspond with other office workers on campus for information needed for certain functions of the department.
  • Inventory Control: Sustain an adequate inventory of office supplies, recommend purchases and prepare requisitions. Maintain office equipment to ensure good working order. Perform annual inventory verification and moveable equipment.
  • Records Management: Organize financial information, prepare absent reports, and monitor budget documents. Create, update, and maintain supply of necessary forms. Maintain proper security over sensitive correspondence, transcripts, reports, and exams.
  • Supervisory: Implement hiring procedure and coordinate work schedule between departmental faculty and student workers. Provide Orientation to acquaint the student worker with departmental functions.
  • Other Duties: Attend meeting on department’s behalf to collect and disseminate pertinent information and material. Serve as the primary liaison between the departmental faculty and the general public. Collect, sort, and distribute mail. Coordinate travel arrangements for faculty traveling on school business. Assist departmental faculty by ordering course materials, administrating exams, and specified project. Administer annually SUMMA and In-House Faculty evaluations to students enrolled in math courses.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

 MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED: High school diploma, secretarial skills, computer skills as noted above.

PREFERRED:  Bachelor’s Degree in Business Education or Secretarial Administration.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send a completed Application for Staff Employment and unofficial transcripts to:

Human Resources, Administration Building 309

Southeastern Oklahoma State University

425 W. University Blvd.

Durant, OK 74701

Or email to jmoore@se.edu

SE is an AA/EEO employer committed to multicultural diversity.

SE participates in E-Verify.

www.se.edu

Southeastern Oklahoma State University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity, or status as a veteran in any of its policies, practices, procedures, or programs. This includes, but is not limited to: admissions, employment, financial aid, and educational services. Inquiries regarding non-discrimination and equity policies may be directed to: Michael Davis, Director of Compliance and Safety & Title IX Coordinator, (580) 745-3090, or mdavis@se.edu, Administration Building Room 311 – 425 W. University Blvd. Durant, OK 74701.