Southeastern Staff Association

Meeting minutes, September 2nd

Meeting minutes 9/2/15 General Meeting

Meeting minutes for September 2 meeting (Printer Friendly)

Call to order: 2:03pm

Motion to approve minutes from last meeting Motion by Roxanne Bell

2nd by Jackie Bearden

All approved-Motion carries.

  1. Fundraising
  • All funds raised through fundraising will go into the Foundation account under
  1. New Business
  • Homecoming 2-3-Circus theme-Greatest Place on Earth
  • Future of SE-kids for homecoming Kids can ride bikes, in wagons, or walk. ChristaIa Smith
  • Contact Penny to be a part of the Care -$100 in the flower fund right now.
  • Fundraiser for October gth_bake sale and silent auction
  1. Teresa Anderson and Amy Anderson are in charge
  2. Only baked goods sold in
    1. Motion made by Dave Harbin
      2nd to approve motion by Roxanne All approved-Motion carries.
  • Motion on tickets for silent auction
  1. Motion made by Roxanne Bell
  2. 2nd by Jackie Bearden
    All approved-Motion carries.
  • Standing clown balloon fundraiser to pass from office to office to raise funds for SSA, through the month of
  1. Motion made by Melissa Rice
  2. 2nd by Roxanne Bell
    All approved-Motion carries.
  • November 19th approved for date of fall
  1. Motion made by Roxanne Bell
  2. 2″d by Lyndi Scarberry
    All approved-Motion carries.
  • Motion made to approve the Crisis Center as our fall SSA
  1. Motion made by Roxanne Bell
  2. 2″d by Teresa Anderson
  • Office of Employee Payroll and Benefits will have a representative at the next general Committees
  • Budget Committee-none
  • Hospitality Committee-Melissa Rice and Lyndi Scarberry
  • Nominating and Recognition Committee-Jason Hicks was not at meeting.
  • Personnel Policies and Procedures Committee-No new personnel policy
  • Staff Development Committee-Contact Teena to help make contact with individuals to speak at new hire
  • Ad hoc-Leave Policy Committee-currently no committee
  1. Individuals are concerned about leave pool. Only way to access leave pool is if it is a catastrophic event, such as cancer.
  2. Should a committee be formed to see how policy can be changed and to address that no emails are being sent out regarding sharing leave time?
  3. Office of Payroll and Benefits rules on who receives shared
  4. Roxanne Bell, Melissa Rice and Kayla Dewitt will all be on a committee regarding shared
  5. Chair will need to report findings back to

Old Business

  • SSA will focus on the issue with the tuition waiver being taxed at almost 30%. UCO was called and they do not tax their staff on tuition
  • Teena and Brandi will check with sister schools and see if they tax tuition
  • Tony Lehrling will check with other financial aid directors to see how they do it. Tuition waiver is part of 3% from regents.
  • Why is it listed as a benefit?
  • Salary committee will be put aside.

Roxanne made a motion to adjourn meeting. Teresa Anderson made a 2″d motion. Meeting adjourned at 2:45pm

Teresa Anderson made a 2″d motion. Meeting adjourned at 2:45pm

Meeting minutes, August 6th

Meeting minutes for August 6 meeting (Printer Friendly)

Call to order: 2:03pm

Introduction of SSA Executive Council by Dyanna Bowen

Introduction of President Burrage

  • Spoke about 3.5% cut which is $693,000
  • 2 million deficit
  • Raised tuition by 5%
  • New Director of Marketing-Larry Acker
  1. How to bring general awareness to new employees and current of SSA-ideas, such as an SE mug.
  • Newsletter
  • Personal call
  • New hire orientation-once a year or more
  • Letter
  • List once a month from HR of new hires and make a call-someone from hiring department.
  • Take them to lunch

Make everyone aware of the Care Team, when making them aware of SSA. Informed everyone to email by Penny Bridwell about care team.

  1. Donations for SSA
  • Fundraising ideas-adult Easter egg hunt, passing something around from office to office and paying to get rid of it, such as, a clown for homecoming.
  • Plant sale
  1. New Business
  • Homecoming Oct. 2-3-Circus theme-Greatest Place on Earth
  • Future of SE-kids for homecoming parade. Christala Smith?
  • Pictures for online directory.
  1. Telecommunications take pictures.
  2. Pictures are for identification purposes.
  3. Dan set up at faculty/staff campus address.
  4. Penny Bridwell made a motion to for everyone to have pictures taken.
  5. Teena Harlin made a second motion.
  6. Motion carried.
  • Backpack Program-FFF
  • Would like to form a salary review committee
  1. Form a committee to contact sister institutions to see how they handle salaries.
  2. Possible step raises for years of service.
  3. There is not increase for completing advanced degree.
  4. Tuition waivers for graduate programs for staff are taxed.

Penny Bridwell made a motion to adjourn meeting.

Teresa made a second motion.

Meeting adjourned at 2:43pm

 

 

 

 

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