Southeastern currently uses a \u201cblended\u201d advising model. This means that both professional and faculty advisors are utilized to assist students in meeting educational goals and interpreting university policy. In general, professional advisors in the Academic Advising and Outreach Center (AAOC), Online and Distance Advising Center (ODAC), or in Student Support Services advise freshmen (students with less than 24 credit hours), undecided majors, transfer students, students with academic deficiencies, and students who are fully online or located at an outreach location. Additionally, the AAOC hosts professional advisors for specified online graduate programs.<\/p>\n
University faculty will serve as the students\u2019 primary advisors once the student has completed 24 hours and\/or declared an academic major. Other institutions may use a \u201ccentralized\u201d advising model (professional advisors only) or a \u201cde-centralized\u201d advising model (using faculty advisors only). Southeastern believes that the blended model is the best organizational structure for our student population.<\/p>\n
A significant number of incoming undergraduate students are first-generation, lower income, academically under-prepared, and rurally isolated. Professional advisors help with the transition into a new culture and serve as a hub for first-year services. Faculty advisors provide expertise in the overall goals of the curriculum, understanding of how the curriculum relates to the student\u2019s long-term goals and provide the mentorship and intellectual guidance needed to produce successful students.<\/p>\n
All undergraduate students who were admitted after spring of 2003 will have an \u201cadvisement hold\u201d each semester<\/strong>. A Southeastern advisor must remove the hold before the student can enroll. If done electronically, the hold will be removed for the semester. An advisor\u2019s signature on an enrollment card will allow the student to enroll at the Registrar\u2019s office for identified courses. However, it will not remove the hold for the semester.<\/p>\n Back to Top<\/a><\/p>\n This guide is intended to assist faculty in the advisement of their students. The Southeastern Undergraduate and Graduate Catalog\u00a0is the official document in regard to all policies and procedures mentioned in this guide. The catalog can be found at https:\/\/www.se.edu\/registrar\/academic-catalogs\/<\/a>.<\/p>\n \u201cI think the best thing an advisor can do is to LISTEN to the student. Ask questions about their life, responsibilities, transportation (commuter?), job, campus activities (athletics, debate, band, clubs, Greek\u2026anything that takes time), timeline for graduation, parental (or spousal) needs and responsibilities, then design a schedule with all of that in mind. It usually takes me 30-minutes of talking to a student before I ever even attempt a schedule. I want to know them first.\u201d<\/em><\/p>\n Dr. Wayne Jones-Chair, Department of Occupational Safety and Health<\/strong><\/p>\n The following is a suggested questionnaire to help ensure a student is getting connected to the resources they are needing.<\/p>\n Name_____________________________ SID#_____________________<\/p>\n Do you have any past college credit? Yes or No<\/strong><\/p>\n www.okhighered.org<\/a>\u00a0or matrix for Texas colleges Registrar-ext.2165<\/em><\/p>\n Are you required to take any remedial courses? Yes or No<\/strong><\/p>\n AAOC-ext. 2370<\/em><\/p>\n Will you need any accommodations to help you reach your educational goals? Yes or No<\/strong><\/p>\n Disability Services-ext. 2392<\/em><\/p>\n Are you 19 or over (new student or stopped high-school)? Yes or No<\/strong><\/p>\n Educational Opportunity Center-ext. 2913<\/em><\/p>\n Are you Native American? Yes or No<\/strong><\/p>\n Native American Center for Student Success-ext. 2370<\/em><\/p>\n Are there any scholarship programs or activities that you are involved with? Yes or No<\/strong><\/p>\n (ex. choir, band, P.L.C., Honors, athletics)<\/em><\/p>\n Did either of your parents\/guardians graduate with a four year degree? Yes or No<\/strong><\/p>\n Student Support Services-ext. 2254<\/em><\/p>\n Do you have a financial plan to pay for college? Yes or No<\/strong><\/p>\n Financial Aid-ext 2186 or SSS, EOC,\u00a0Native American Center for Student Success\u00a0<\/em><\/p>\n Are you living on campus? Yes or No<\/strong><\/p>\n Residence Life-ext. 2948 or distance of commute?<\/em><\/p>\n Do you have any child-care issues? Yes or No<\/strong><\/p>\n Child-care referral -ext.\u00a03176<\/em><\/p>\n Do you want to get involved in campus groups or activities? Yes or No<\/strong><\/p>\n Student Life-ext.\u00a02947<\/em><\/p>\n Do you plan on working while attending school? Yes or No<\/strong><\/p>\n Career Management Center- ext. 2267<\/p>\n Have you considered a major? Why this major? Yes or No<\/strong><\/p>\n See degree plans<\/em><\/p>\n What are your strengths? What are your concerns?<\/strong><\/p>\n <\/p>\n It is\u00a0HIGHLY<\/strong>\u00a0recommended that the student schedule a graduation check with the Registrar once they have reached senior standing (90 hours). This will allow the student to identify any courses needed for graduation prior to the semester they expect to graduate.<\/p>\n Nationwide, institution to institution transfer is an increasing trend in higher education. With almost one-third of the SOSU student population being transfer students, the need to provide quality information and services for this population is extremely high. To address this need, the Oklahoma State Regents for Higher Education has created a state-wide system to establish course equivalency and SOSU has created several articulation agreements with other institutions.<\/p>\n In 1996, The Oklahoma State Regents for Higher Education created a matrix that identifies course equivalencies for state institutions. A faculty advisor can go to this website to determine if a course has been identified as equivalent. The matrix is a dynamic document that is updated each year so it is important that the advisor selects the academic year that the student took the course.<\/p>\n www.okhighered.org<\/a><\/p>\n If a course is not listed in the matrix, the faculty advisor should check with the Southeastern Office of the Registrar (ext. 2165) to see if the course has previously been approved by the department. Provided in this packet is a list of course equivalencies from Texas two-year colleges with which Southeastern Oklahoma State University has articulation agreements. If there is no record of equivalency, the academic department will determine if the course is considered equivalent.<\/p>\n It is very important that the advisor check for course equivalency. If a student takes a course that they have already had, not only could it cost them time, effort, and money, it could also put their financial aid at risk and delay their graduation. Also, double check with the student that all of the course work they completed is on their transcript. Transfer transcripts will not be recorded on the Southeastern transcript until the student is enrolled at Southeastern. If the student is unsure that all their transfer work is recorded, have them go to the Office of the Registrar (ext. 2165) to get a hard copy of their transcripts. Transcripts from all schools must be submitted even if the credit is not relevant to the current major.<\/p>\n If a student has an Associate of Arts (AA) or Associate of Sciences (AS) degree from any Oklahoma two-year institution, the general education courses are considered complete. If the student did not complete the specified general education courses required for the major, the student will need to complete those courses at Southeastern. Southeastern has an articulation agreement with the following Texas two-year schools that can also allow for an AA or AS degree to satisfy the general education requirements*:<\/p>\n *Students graduating with an AA\/AS degree from these four schools must have an official evaluation with the Office of the Registrar to verify completion of their gen eds.<\/p>\n Any transfer student who does not meet these criteria should schedule an official transfer credit evaluation with the Office of the Registrar (ext. 2165)<\/p>\n Some students will enter SOSU with an Associate of\u00a0Applied\u00a0Arts\/Sciences degree. This does not satisfy the general education requirements.<\/p>\n In 2001, Southeastern Oklahoma State University began the process of establishing articulation agreements with two-year colleges that would allow a seamless transition from the community college to a four-year institution. Currently, Southeastern has articulation agreements with 14 area community colleges representing 39 degrees or degree options. When a transfer student enters the university and believes they followed the 2+2 agreement, the faculty advisor should check the transcript to ensure the student followed the prescribed curriculum. Occasionally, advisors at the originating institution will allow substitute courses for the student to complete the degree. If this has occurred, and the original course is a required part of the Southeastern degree plan, the student must take that course at Southeastern to be eligible to complete the degree. An example would be a two-year advisor telling a business major that they did not need the macroeconomics class to complete their associate\u2019s degree. While this is true for the associates, the student would need to complete the course at Southeastern since it is a specified general education course for the major and a pre-requisite for other required courses.<\/p>\n Each curriculum was designed for the student to be able to complete their degree in two years past their associates. If this is the student\u2019s goal, it is important that the advisor pay attention to the specific course sequences outlined in the agreements.<\/p>\n Colleague Self-Service is the university\u2019s student advisement and registration (enrollment) system. The system can be accessed at https:\/\/my.se.edu<\/a>. The system allows a student to pre-plan courses for an upcoming semester and submit the plan for advisor review. The system also allows an advisor to plan a student\u2019s courses. Undergraduate students must meet with an advisor and have their advisement hold cleared prior to registering for courses.<\/p>\n Key terms:<\/p>\n Advisement- unlocking a student\u2019s ability to register for courses.<\/p>\n Plan- a selection of courses a student would like to register for. Students must plan prior to registration.<\/p>\n Registration- the process by which a student enrolls in courses.<\/p>\n Review- the process of documenting your approval of a student\u2019s plan.<\/p>\n Notes- the section of Self-Service where the advisor provides a summary of a student interaction, documentation of program modifications, etc. This section provides context for other advisors and\/or university departments as they help address student questions and issues.<\/p>\n Advisement Process:<\/p>\nDisclaimer<\/h2>\n
Initial Questionnaire<\/h2>\n
Graduation Requirements<\/h2>\n
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Transfer Students<\/h2>\n
Does this class transfer?<\/h2>\n
What if they already have an Associate’s Degree?<\/h2>\n
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2+2 Agreements<\/h2>\n
Colleague<\/a> Self-Service<\/h2>\n