Staff Positions

Southeastern Oklahoma State University’s Vice President for Academic Affairs invites applications for the position of Dean of Undergraduate Studies.

JOB SUMMARY:  

The Dean of Undergraduate Studies provides leadership and oversight in undergraduate education, supervision of Department Chairs, and serves in a variety of academic roles in Academic Affairs.  The Dean will serve as an advocate for undergraduate education in partnership with other administrators and faculty. The Dean typically provides support in curriculum development, academic and strategic planning, faculty recruitment and development, undergraduate student recruitment and retention efforts, budget management, grant development, research/scholarship, accreditation, and maintenance of high academic standards.  This position reports directly to the Vice President for Academic Affairs and is expected to work closely with the Dean of Graduate Studies where department/program initiatives cross reporting lines. The Dean interfaces routinely with other Vice Presidents, administrators, and their staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Establish a strategic direction for undergraduate programs within the School of Arts and Sciences, John Massey School of Business, School of Education and Behavioral Sciences which result in initiatives that enhance student academic success, teaching excellence, and scholarship.
• Provide support and supervision for Department Chairs and serves as an ex-officio member on the Academic Council.
• Assists in supporting the Aviation Sciences Institute and the office of Teacher Education Services.
• Develop/modify mission statements for the Schools and develop, plan, implement, and monitor goals and objectives to accomplish the mission in alignment with the University missions and goals.
• Promote, coordinate, and monitor the development and maintenance of programs and courses within the Schools consistent with the standards of the Oklahoma State Regents for Higher Education, the University, CAEP, AACSB International, ABBI, and the other current and future disciplinary accreditations.
• Assist as needed in the maintenance of accreditations in partnership with relevant programs and the VPAA.
• Coordinate the scheduling of curricular offerings through Department Chairs including instructor and room assignments.
• Promote and coordinate establishment of standards of academic performance and monitor the evaluation of academic performance through Department Chairs.
• Coordinate the recruitment, development, and retention of quality faculty within the Schools.
• Make recommendations for promotion, tenure, merit, and related faculty awards.
• Participate in marketing strategies for the Schools as needed in coordination/partnership with the University Communications office and the Associate Vice President for Enrollment Management.
• Coordinate budget planning and administration within the Schools and other academic units for effective and efficient allocation within the Schools in partnership with the VPAA.
• Monitor the physical environment and facilities which support the programs and activities of the Schools.
• Monitor the Schools adherence to applicable statutes, rules, regulations, and policies.
• Coordinate development efforts within the Schools in conjunction with University efforts.
• Serve as the advocate, communicator, and liaison for the Schools with University officials and committees.
• Serve as an advocate and communicator of assessment for the Schools.
• Monitor the Schools’ adherence to the University’s assessment plan, policies, and procedures.
• Serve as the liaison for assessment between the Schools, VPAA, and the University’s chief Assessment Officer.
• Develop strategies and performance measures for faculty and student achievement that encourage innovation, creativity, and faculty/student partnerships/collaborative learning.
• Support programs designed to achieve student completion rates.
• Promote, coordinate, and monitor the Honors Program and supervise the Director of the Honors Program.
• Work with the General Education Council (via the Director of General Education), Faculty, and Department Chairs, to develop and administer policies and standards for the General Education program that promote academic excellence.
• Provide leadership for the General Education program related to strategic planning, enrollment management, curricular issues, development of innovative formats to deliver the general education courses and/or program, assessment, and evaluation of the existing program, and modifying the program to meet the changing needs of students and society.
• Expand and strengthen liaisons with other educational institutions in partnership with others in academic affairs to promote articulation, communication, and cooperative planning.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned

EDUCATION, TRAINING AND EXPERIENCE:

REQUIRED:

• Doctorate or other terminal degree from an accredited institution of higher education in a discipline represented at Southeastern.
• Academic credentials that merit an appointment with tenure at the rank of Professor/Associate Professor in one of the University’s academic departments.
• Demonstrated record of significant and innovative administrative leadership at the department or school level (e.g., department chair, program head, associate dean or dean, other documented leadership roles in academics).
• Ability to interpret, communicate, and apply rules and/or policies as needed to fulfill the responsibilities and duties of the position.
• Commitment to undergraduate and graduate teaching and research, and service to the community.
• Demonstrated commitment to fostering an environment of diversity, equity and inclusion.

PREFERRED:

• Experience utilizing technology including off-site and web based learning.
• Experience in strategic planning, accreditation, budgeting, faculty recruitment and development, assessment, and evaluation; knowledge of current trends and issues in higher education, and the proven ability to work and communicate effectively with faculty, staff, students, and administrators.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. The position may start as early as January 3, 2022 but no later than June 30, 2022. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Dean of Undergraduate Studies), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Southeastern Oklahoma State University’s department of Admissions and Recruitment invites applications for the position of Sr. Admissions Counselor/University Recruiter.

SUMMARY

This position is responsible for developing and implementing admission and early outreach strategies that enhance the identification, recruitment and enrollment for all prospective and admitted students interested in attending Southeastern Oklahoma State University.  Serves as a mentor and trainer for other staff and serves as lead on select recruitment programs.

This position is responsible for managing all on-campus visits and events (in-person and virtual) of prospective students for the university.  This includes meeting with prospective students and their family/guests, developing and coordinating visits with representatives from academic programs, creating new and innovative experiences for prospective students, and coordinating outreach efforts with the Office of Admissions and Recruitment.  In addition, they will assist in developing and maintaining literature, websites, social media, mailings and other marketing materials for the university.  This position reports to the Associate Vice President for Enrollment Management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for development and implementation of a data-driven recruitment, admissions, and enrollment plan that will include but is not limited to, communication outreach, campus events, recruitment travel and personalized contact.
• Accurately process applications for admission ensuring federal, state, and university policies are followed. Evaluate required documents including transcripts, standardized test scores, and other academic records to determine admissions eligibility. Provide accurate and timely notification of admissions decisions and other information prior to, during, and after the admissions process is complete.
• Skillfully utilize software platforms (CRM Recruit, Colleague, Softdocs, setting up events in CRM, etc.).
• Advise prospective students by providing individualized assistance with identifying educational goals, major selection, and assessment of entry-level skills, scholarships, and financial aid planning. Correspond with students providing guidance, resources, or referrals to other university resources.
• Recruit new and returning students to the university by providing accurate and timely information regarding admissions policies to prospective students, parents, high school counselors, teachers, and administrators.
• Represent the University at high schools, community colleges, college fairs, the university, and other public functions. This includes making presentations and speaking about the university to prospective students and parents in order to achieve enrollment goals.
• Interpret and ensure compliance with OSRHE and University admission policies regarding all aspects of student admissions, including student records. Evaluate required documents including transcripts, standardized test scores, and other academic records to determine admissions eligibility.
• Assess applicant curricular standing to determine next steps (placement testing, enrollment eligibility, etc.)
• Lead, maintain and assist to develop admission workflows within student information system (Colleague), which is used to manage and process applications. Act as a point of contact for Administrative Computing and other IT areas to troubleshoot SIS admission processes.
• Create and maintain (Colleague) SIS manual, updating relevant process changes as necessary and providing support to Admission & Recruitment team members.
• Serve as backup to the Undergraduate Academic Partnerships (UAP) application process. Evaluate and process all UAP applications as necessary.
• Serve as a leader of the Admissions/ Recruitment team and serve on University committees as required.
• Track weekly enrollment numbers, assist with creating goals in conjunction with leadership, and add efforts if needed to meet goals. Accountable for lead generation and conversion into enrollment.
• Collect and report on data from prospective/ admitted students to measure enrollment effectiveness.
• Responsible for processing sensitive and confidential information. Must have an understanding of FERPA regulations, and able to apply the precepts to a wide variety of circumstances.
• Other duties as assigned by the AVP for Enrollment Management and/ or Assistant Director.
• Some night and weekend work is required.
• Travel is required.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

Bachelor’s degree in a related field with 3-5 years of admissions and/or recruitment experience.  Attention to detail and strong ability to work independently.  Ability to multi-task under time-sensitive deadlines with minimal supervision.  Strong computer skills using MS Word and Excel and good quantitative skills. Ability to manage multiple projects.  Ability to work both collaboratively and independently.  Effective interpersonal and communication skills.

PREFERRED:

Experience with Ellucian Colleague or other student information system.  Proven ability in developing effective working relationships with students, staff, and administrators.  Event development and coordination.  Understanding of admission and scholarship requirements and procedures.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Sr. Admissions Counselor/University Recruiter), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.