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Academic Advisor, Talent Search Open Close

Southeastern Oklahoma State University invites applications for the position of Academic Advisor. for Talent Search (a TRIO Program).

SUMMARY

To increase the retention and successful completion of secondary school and the enrollment in postsecondary educational programs by the disadvantaged target youth population through motivation, the provision of designated education, financial aid, career, and other services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Orient the target area agencies and schools of the project goals
  • Establish a working relationship through personal contact and group meetings with target area secondary schools and postsecondary educational institutions in the target area.
  • Identify and select eligible participants for the project services.
  • Collect and disseminate postsecondary admission and financial aid information.
  • Advocate for low-income, first generation student and provide appropriate career, educational information, and assistance with the application process for admissions and financial aid, identify admissions and financial aid problems for participants and assist them with resolution of these problems and develop intervention strategies accordingly.
  • Counsel eligible participants concerning career options, educational goals, and planning.
  • Encourage completion of secondary school through motivational, career, and academic planning and activities.
  • Assist eligible participants with the application process for postsecondary admission, re-admission, graduation equivalency and financial aid.
  • Arrange tutorial assistance as needed.
  • Maintain confidential files on all participants to include documentation of all services provided.
  • Prepare progress reports on each participant and conduct follow-up research of previous participants.
  • Must maintain positive public relations
  • Perform all other duties and responsibilities related to position as assigned by Director and the Assistant Director within the parameters of the U.S. Department of Education Guidelines.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

 

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree in Counseling, Education, Communications, or related field.
  • Must demonstrate a desire and the ability to relate to youth from disadvantaged backgrounds, parents, school administrators and personnel, service agency personnel and postsecondary personnel in a positive manner.
  • Must demonstrate strong written and oral communications skills; computer literacy; and the ability to relate effectively with persons from diverse cultural backgrounds.
  • Display initiative and ability to assume responsibility and perform duties with minimal supervision.
  • Professional ethics related to position.
  • Must have dependable transportation, a valid driver’s license, and a willingness to work flexible hours with some weekend and evening work.

PREFFERED:

  • Master’s Degree or pursuant of Master’s Degree in Counseling and Guidance, Public Relations/Communications; or related field desired. Preference given for educational/social background similar to that of students served and previous experiences in TRIO or other programs for students from disadvantaged backgrounds.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Academic Advisor-Talent Search), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University

Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Accounts Payable/PCard Specialist Open Close

Southeastern Oklahoma State University’s Finance Office invites applications for the position of Accounts Payable/PCard Specialist.

SUMMARY

The Accounts Payable/PCard Specialist is located in the Finance Office under the direct supervision of the Director of Finance/Comptroller.  This position provides expertise on: (1) SE Purchasing Card Program: coding and checking extensions on invoices/receipts, verify no tax charged and card user complied with authorized procedures and (2) purchasing procedures, and (3) Office of Management and Enterprise Services (OMES) object of expenditure code (OEC) listing and definitions to ensure appropriate state object codes are assigned to tax exempt receipts. The person in this position works under limited supervision and provides administrative support to the Director of Finance/Comptroller, Assistant Comptroller, and Purchasing Agent.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Communicate to university credit card holders each month – reminders and updates
  • Process monthly payment to Commercial Card Services by downloading master statements each month from PaymentNet – 3 checks (290, 430, 700) to be mailed by the specified date of each month to avoid late fees
  • Reconcile master PaymentNet statement to departmental statements
  • Audit departmental statements for appropriate expense, no tax, signature(s), correct state object codes, correct general ledger accounts
  • Coordinate with Assistant Comptroller, Grants and Grants Specialist for Project ID verification and JE processing
  • Maintain files and documentation thoroughly and accurately, in accordance with university policy and accepted accounting practices
  • Review all invoices for appropriate documentation and approval prior to payment
  • Code invoices, travel advance check requests, etc., with correct codes conforming to Office of Management and Enterprise Services (OMES) coding procedures to ensure proper entry into the Colleague system
  • Assign Invoice numbers according to Voucher Entry Process guidelines, and make copies of invoice to be included with checks as necessary
  • Enter data in Colleague for payment of invoices – proof entry
  • Performs other duties as required to support the Finance Office

This job description in no way implies that these are the only duties to be performed

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree in business or related field or equivalent years of service
  • 2+ years of Accounts Payable or general accounting experience
  • Strong work ethics
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel, Word, Internet, and Oracle experience a plus
  • Ten key by touch
  • Strong organizational and time management skills
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Strong verbal and written communication skills
  • Strong interpersonal and customer service skills
  • Ability to work independently, multi-task, work under pressure as part of a team in a fast-paced and high-volume environment, and meet deadlines with emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
  • Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations

PREFERRED:

  • BA/BS in Business
  • Experience with Colleague is a plus
  • Experience in higher education accounting relating to accounts payable
  • Working knowledge of the regulations of the Office of Management and Enterprise Services (OMES) and State Purchasing Laws
  • Three (3) years’ experience in dealing with public to assist with vendor inquiries

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Accounts Payable/PCard Specialist), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Administrative Coordinator for IT Open Close

Southeastern Oklahoma State University’s department of Information Technology invites applications for the position of Administrative Coordinator.

SUMMARY

Perform a range of services for the IT departments and CIO in the resolution of day-to-day administrative and operational duties. Provide low-level ERP systems administration and management to help relieve some high-level staff. Assist with the coordination of data for state reporting of IT, student, staff and budget information for reconciliation and report preparation. Assist in long term planning and coordinate the daily workflow for special projects. Provide budget recommendations, help manage and monitor budget expenditures for all IT and ERP systems. Provide ERP support as directed by the CIO. Supervise student workers as needed. Responsible for administration and operations of the University Computing Labs, teaching labs, and smart classrooms.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· ERP system:

o Low-level systems administration and management.

o Facilitate distribution of planning documents.

o Manage and monitor overall budget and expenditures related to the multiple ERP systems.

o Schedule, attend, and provide written summaries for meetings as needed.

· Reporting:

o Create and maintain simple databases of relevant statistical and financial data for reports.

o Compile reports with information from a variety of sources.

o Act as a backup to administer and manage various ERP reporting systems.

· Budgets:

o Maintain systematic documentation of the budgets allocations and expenditures.

o Manage and monitor 9 IT/ERP budgets and reconcile with reports from the Business Office.

o Assist with data gathering and reconciliation in preparation for the budget process.

o Prepare data for review of each unity as a cost center to support planning.

· Administrative:

o Review timesheets for accuracy. Keep IT units in sync with Human Resources.

o Review and maintain a procedure manual for associated areas.

o Develop and maintain procedural documentation and guidelines that adhere to Southeastern’s established policies and procedures.

· Inventory and Purchasing:

o Execute a system of administrative operations that are efficient and in compliance with Southeastern policies and procedures.

o Enter and monitor requisitions, purchase orders, jackets, receiving reports, all documentation for prompt payment of invoices and recording of inventory. Keep IT units in sync with the Business Office.

o Track inventory control and timeline of staff projects.

o Oversees the ProCard function for IT.

· Computer Labs:

o Administer the day-to-day operations of the University Computing Labs, teaching labs, and smart classrooms.

o Schedule and supervise up to 20 lab attendants and maintain timesheets.

o Manage inventory of supplies in each lab location in a timely fashion.

o Schedule of occasional classes and other requested activities.

· All other duties as needed by the CIO.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain a constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMS training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

Bachelor’s degree in Business Administration, Computer Science related degree, or equivalent office management and technology experience. Experience with technology support and Microsoft Office products. Ability to create and maintain a simple web page. Experience in areas of clerical bookkeeping/accounting duties. Service and detail oriented, organized, multi-tasked, flexible, problem-solver. Open to new technologies and solutions. Good verbal, written and interpersonal communication skills.

PREFERRED:

Three to five years of higher education experience. Experience with ERP system components and State of Oklahoma higher education standard business policies and procedures. Experience with low-level systems administration, desktop publishing (digital graphics) to create printed, web reports and documents.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Administrative Coordinator-IT), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Aircraft Maintenance Manager Open Close

Southeastern Oklahoma State University’s Aviation Sciences Institute invites applications for the position of Aircraft Maintenance Manager.

SUMMARY

To plan, schedule, and supervise aircraft preventative maintenance, maintenance, minor and major alterations and rebuilding of an aircraft, airframe, piston-engine, propeller, appliance, part, and component and approve for return to service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Ensure that all aircraft maintenance, inspections, and repairs are performed in a cost conscious and safe manner with the primary concern being the well-being of all personnel utilizing SE aircraft.
  • Exercise privileges as authorized by the Administrator under FAR Part 65.81, 65.85, 65.87, and 65.95.
  • Perform and supervise the aircraft maintenance under the rules as prescribed under FAR Part 43.1, 43.2, 43.3., 43.5, 43.7, 43.9, 43.11, 43.13, 43.15, 43.15, 43.17, Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, and Appendix F as required by FAR Part 91 Subpart C and Subpart E.
  • To schedule and plan aircraft fleet maintenance.
  • To schedule, assign, supervise, and lead the aircraft maintenance team in the upkeep of the aircraft fleet and aircraft parts inventory.
  • To manage the duties of the maintenance team including the Aircraft Mechanic, the Aircraft Maintenance Quality Inspector, Parts Clerk, Lead Aircraft Maintenance Technician, and the Aircraft Maintenance Technicians.
  • To work with dispatch to recommend a “push order” of aircraft to optimize fleet availability.
  • To manage the Parts Clerk ensuring proper aircraft parts and maintenance equipment inventory control and the execution of required purchase orders, work orders, and integrity of inventory and university tool assets.
  • To manage aircraft records in accordance with FAA regulations.
  • To manage, implement, supervise, and train employees in the use of the Talon RMS maintenance work order control software
  • To evaluate, select, audit, and manage the use of aircraft maintenance vendors
  • To manage the research and compliance with and the appropriate logging of all applicable airworthiness directives as prescribed by FAR Part 39 for all aircraft, engines, propellers, appliances, avionics, parts and components.
  • To manage the research and compliance with and the appropriate logging all applicable service letters, service information letters, service bulletins and critical service bulletins as they pertain to aircraft, engines, propellers, avionics, appliances, parts, and components.
  • To ensure all logbook entries required by FAR Part 43.9 and FAR 43.11 are completed after maintenance prior to return to service.
  • To ensure the proper content and disposition of work orders after maintenance is performed.
  • To direct and supervise the duties of aircraft maintenance and maintenance support teams.
  • To manage the tool calibration program.
  • To provide on the job training to maintenance personnel.
  • When necessary to complete maintenance in an accommodating manner, may be required to work after hours.
  • Required to be on call 24 hours a day 7 days a week except when previously arranged with ’ASI Director or his/her designee for emergency purposes.
  • May be required to work on alternating Saturdays.
  • To collaborate with aircraft and component vendors as necessary to ensure aircraft fleet integrity and reliability.
  • All other duties as assigned by the Director of Aviation or his/her designee.

Working Conditions

  • When necessary to conduct maintenance outside SEs facilities will be exposed to the prevailing conditions.

Job Hazards:

  • May be required to conduct maintenance in close proximity to engine and propeller while engine is running.
  • Working with noxious and carcinogenic materials and chemicals.
  • Working with rotating machinery, power tools, and high-pressure gasses.
  • Working with and in close proximity to power tools in potentially confined areas.
  • Working in extremely confined areas.
  • Lifting heavy objects.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

 

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

  1. Licenses: Minimum FAA Airframe and Power Plant (A & P) Mechanic certificate with Inspection Authorization (IA)
  2. FAA Airframe and Powerplant (A&P) mechanic certification
  3. FAA Inspection Authorization (IA)
  4. High School Diploma
  5. Previous experience as a Maintenance Supervisor

PREFERRED EDUCATION, TRAINING, AND EXPERIENCE

  1. Experience managing or working in an FAA 14 CFR 145 Repair Station
  2. 10+ years’ experience in aviation
  3. Associates Degree

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Aircraft Maintenance Manager), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu.
SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Assistant Vice President for Academic Affairs Open Close

Southeastern Oklahoma State University’s Vice President for Academic Affairs invites applications for the position of Assistant Vice President for Academic Affairs.

SUMMARY

This management position, reporting directly to the Vice President for Academic Affairs, is delegated the responsibility to oversee and direct the following academic areas of the University: academic advising and outreach, career management, and the appeal and grievance processes for faculty. This position provides management support for the Executive Director of Tribal Relations and for the McCurtain County Branch Campus and its Director. Additionally, this position supports Academic Affairs business in several functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provide support, advocacy, and divisional supervision for the Executive Director of the Center for Student Success and staff of the Learning Center, Academic Advising and Outreach Center, and Online Distance Advising Center.
  • Works with the Center for Student Success to improve developmental education.
  • Provide support, advocacy, and supervision for the Career Management Center and its Director.
  • Provide support, advocacy, and supervision for the McCurtain County Branch Campus and its Director.
  • Provide support, advocacy, and supervision for the Executive Director of Tribal Relations who has oversight for the budgets, programs, services, and staff of the Native American Institute and the Semple Family Museum of Native American Art.
  • Representative of the University at regularly scheduled board meetings for the McCurtain County Branch Campus and other boards as assigned by the President.
  • Assists the Vice President for Academic Affairs in managing academic affairs business including but not limited to: providing support for University initiatives, accreditation, program review, assessment, organization of/attending events, and aiding deans, chairs, faculty, and students.
  • Oversees and manages the academic appeal and forgiveness processes for undergraduate students.
  • Oversees and manages the appeal and grievance processes for faculty.
  • Serves as the administrative liaison to various faculty committees/councils such as Academic Appeals and Faculty Appellate.
  • Collaboratively manage partnerships with community colleges in our region.
  • Other duties as assigned by the Vice President for Academic Affairs and the President.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Doctorate, or appropriate terminal degree, from an accredited university and a distinguished record in teaching, scholarship, and service.
  • Academic credentials that merit an appointment with tenure at the rank of Professor/Associate Professor in one of the University’s academic departments.
  • Successful track record of administration and leadership in higher education.
  • In-depth knowledge of and practical experience in the following areas:  accreditation, assessment, institutional reporting, program evaluation, and appeals/grievance processes.
  • Ability to develop and promote Southeastern with appropriate groups at the local, state, tribal, and national levels, and to articulate the mission of the University to diverse public constituencies.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. The position may start as early as January 3, 2022 but no later than June 30, 2022. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Assistant Vice President for Academic Affairs), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Business Specialist, Childcare Resources and Referral Open Close

Southeastern Oklahoma State University’s Childcare Resource and Referral Department invites applications for the position of Business Specialist.

SUMMARY

Reports to the Director of Child Care Resource & Referral, under the Student Affairs Division of Southeastern Oklahoma State University. This position is responsible for expanding the quality and efficiency of child care centers and child care home providers in the Southeast Regional Delivery Area, including 11 counties in Southeastern Oklahoma. The Business Specialist will offer robust support for child care centers and family child care homes through coaching, technical assistance, and professional development while building a positive image of Child Care Resource and Referral in the community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Major responsibilities include, but are not limited to:

  • Develop a strong relationship with community partners built on trust, support and follow-up by maintaining open and honest communication.
  • Work with partner organizations to support business practices, child care management systems and data interoperability for child care professionals.
  • Work in partnership with the Director of SE Child Care Resource & Referral and Oklahoma Child Care Resource & Referral Agency (OCCRRA) Business Consultant Manager to develop and implement the Business Consultant Project.
  • Offer varying levels of support aimed at improving quality to child care homes and center-based programs, through coaching and professional development.
  • Collaborate with the Director of SE Child Care Resource & Referral, regional business coaches, OCCRRA staff, and other identified members of Oklahoma’s coaching network to assist in quality improvement efforts.
  • Connect licensed child care homes and centers to available funding streams and opportunities.
  • Support the efforts of the Oklahoma Clearinghouse for Early Childhood Success.
  • Create and assist with the designing of tools, templates and models that support and strengthen child care programs.
  • Provide training on, promote the use of, and utilize the shared services platform for child care providers.
  • Develop and facilitate Center for Early Childhood Professional Development (CECPD) approved training modules and support mechanisms to enhance and develop provider’s knowledge of early childhood philosophies and business practices.
  • Assist and support providers in the creation of budgets and strategic cost modeling.
  • Facilitate a recurring community of practice (staffed family child care network) with family child care home providers to provide support among each other and a sense of belonging.
  • Expand opportunities for leadership and professionalism to child care providers.
  • Distribute marketing materials for the project.
  • Attend monthly Training and Technical Assistance meetings with the OCCRRA Business Consultant Manager. Meetings are to include program development and implementation as well as general problem solving.
  • Provide technical assistance, by video/zoom, phone, or on site in-person, to child care providers.
  • Establish positive working relationships with the Director of SE Child Care Resource & Referral, OCCRRA Business Consultant Manager, family child care homes, and Child Care Center Directors.
  • Communicate with the Director of SE Child Care Resource & Referral about progress of the Business Consultant Project and all problems that arise.
  • Provide quarterly progress reports to the Director of SE Child Care Resource & Referral.
  • Identify needed areas of self-improvement and actively pursue appropriate means and methods to increase effectiveness in those areas.
  • Other duties as assigned to meet position objectives and to support the Network.

 ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.
  5. Physical Abilities: The employee will continuously use finger dexterity as well as hand dexterity to take notes, use a computer keyboard, and telephone. May need to remain seated for long periods of time, have the ability to perform repetitive motions and reach for objects.  Is frequently required to communicate verbally, and hear well enough to detect nuances and receive detailed informationMay be required to grasp objects, push and pull objects, bend, stand, walk, squat or kneel. Should have the ability to lift and carry 25 pounds. Vision abilities include close vision for data preparation or analysis, expansive reading (paper and computer screen), and driving
  6. Working Conditions: The employee will typically work indoors in a heated and air-conditioned space with a mixture of natural, incandescent and florescent light. When traveling, employee could spend up to eight hours in a vehicle per day, and some low to moderate noise levels can be expected when working on-site at child care facilities.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree in Early Childhood Education, Business, or related field(s); or 10 years’ experience in child care, early childhood program(s), child care administration, or related field(s)
  • Perform duties and meet deadlines with minimal supervision
  • Effective communication with diverse groups and strong interpersonal skills
  • Ability/experience giving presentations and/or delivering professional development in front of groups, using PowerPoint or other types of software
  • Organization, written, and oral communication skills
  • Competent to work independently and as a member of a team
  • Self-motivated with strong time management, and planning skills
  • Capacity to collect and record data with computer word processing and spreadsheet skills
  • Ability to use Microsoft Windows and Microsoft Office applications
  • Capable of maintaining confidentiality of sensitive data
  • Valid driver’s license, as travel is required for the position
  • Flexible work schedule, as occasional meetings and special events will take place in the evenings or on weekends
  • Eligible to work in the U.S.

PREFERRED:

  • Master of Early Childhood, Education, Business, or related degree
  • Background in child care administration
  • Adult education/training experience
  • Experience providing technical assistance
  • Awareness of or experience with WorkLife Systems Software
  • Knowledge and/or experience in early childhood education, operations of child care programs and business practices
  • Familiar with the Center for Early Childhood Professional Development and/or the Oklahoma Professional Development Registry

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Business Specialist), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Clerk/Cashier Open Close

Southeastern Oklahoma State University’s Business Office invites applications for the position of Clerk/Cashier.

SUMMARY

The Clerk/Cashier is located in the Business Office under the management and supervision of the Bursar.  This position provides expertise on: (1) Colleague student system that supports the student account operations to ensure a timely and efficient system in processing day to day activities, (2) Housing / Meal Plans (3) Star Rez housing portal (4) Sodexo Billings, (5) data entry on student accounts and (6) cashier duties.  Position supervises student employees.  Works with limited supervision and provides administrative support to the Bursar and Assistant Bursar and backup to other Business Office Staff as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Housing / Meal Plans (as it relates to the Star Rez portal).
  • Process Sodexo billings and payments to/from SE departments. Follow-up, as necessary.
  • Customer service to students, faculty/staff, and parents.
  • Data entry to student accounts, processing/adjusting late fees, collection agency charges to students account from CSBA, book charges, housing and meal plan charges/adjustments in Colleague.
  • Back up duties for the Assistant Bursar: Assisting students, tuition/fees adjustments, collection agency accounts and 3rd party billings (bill third party agencies for student and departmental charges by semester).
  • Process requisitions/jackets and invoices for Business Office and monthly reconciliation in Colleague Self Service.
  • Additional duties as deemed necessary.

Cashier responsibilities:

  • Cashier duties include the handling of payments, reconciliation of cash drawer and preparing/ balancing daily cash close-out report and closing of the credit card machine.
  • Balance travel, cash, and petty cash drawers daily and maintain correct dominations by making change orders.
  • Student relation duties to include resolving complaints on payment with student accounts, generating student statements as requested and providing detailed information on tuition and fees.
  • Additional duties as deemed necessary.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Associates Degree in Business or related field, or a commensurate level of related experience.
  • Strong work ethic.
  • Detail oriented, professional attitude, reliable.
  • Proficient in Excel and Word, Internet, 10-key by touch.
  • Possess strong organizational and time management skills.
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
  • Ability to communicate effectively verbally and in writing.
  • Ability to interact with employees and vendors in a professional manner.
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.

PREFERRED:

  • Bachelor’s degree in Business, Accounting or Finance preferred.
  • Experience with Colleague is a plus.
  • Three (3) years’ experience in dealing with public.
  • 2+ years of experience with student housing or related field.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Clerk/Cashier), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Clinical Counselor, Student Wellness Services Open Close

Southeastern Oklahoma State University’s Student Wellness Services invites applications for the position of Clinical Counselor.

SUMMARY

The Clinical Counselor reports to the Director of Student Wellness Services and will serve the mental health needs of undergraduate and graduate students with minimal supervision and advanced clinical judgment.  This individual will assist students with a range of counseling concerns including brief psychotherapy for adjustment problems, treatment for a range of emotional, psychiatric, substance disorders, and crisis intervention.  Opportunities are available for short-term individual counseling, groups, and couples’ therapy.  The Clinical Counselor will assist in rotation coverage for after-hours emergencies.  In addition to clinical responsibilities, approximately 12% of the Clinical Counselor’s time will include supervision of counseling intern, education, and health promotion.  Some evenings/weekends required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Diagnose and assess students’ individual problems and determine counseling strategy.
  • Provide short term counseling for students.
  • Coordinate and provide treatment addressing such issues as depression, suicide risk, threat to others, anxiety, substance abuse, disordered eating, conflict management, and relationship issues; promote related education and prevention programs, including peer support supervision.
  • Provide intervention, support, and referrals to students in crisis.
  • Provide a collaborative environment to develop and maintain relationships; and make referrals to appropriate on-campus services or off-campus resources as necessary.
  • Maintain professional licensures and certifications.
  • Assist Director with any necessary Title IV, Title IX, and Cleary reporting and activity requirements for federal compliance purposes.
  • Supervise social media management and responsibility for Student Wellness website maintenance
  • Participate in consultation with staff on difficult client matters.
  • Assist with other Student Affairs programming and events as assigned.
  • Supervision of CMHC program counselor-in-training as candidates are available.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required: Master’s degree in counseling, psychology, or strongly related field.  Must have three years counseling experience in a comparable mental health setting.  Demonstrated clinical competence and excellent interpersonal, verbal, and written communication skills.

Required Licensure: Licensed Professional Counselor, Licensed Marriage and Family Therapist, or Licensed Clinical Social Worker.  Valid documentation and current licensure in good standing.

Preferred: Previous participation on Behavioral Intervention and Threat Assessment Teams. Training and experience with substance abuse, disordered eating, as well as risk and threat assessment.  Counseling experience in a college or university counseling center.

Preferred Licensures: Licensures listed above and Licensed Alcohol and Drug Counselor or a Licensed Alcohol, Drug, and Mental Health Counselor (LADC/MH).  Valid documentation and current licensure in good standing.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Clinical Counselor), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Coordinator, Native American Institute Open Close

Southeastern Oklahoma State University’s Native American Institute invites applications for the position of Coordinator.

SUMMARY

Administrator in charge of coordinating the Native American Institute’s academic advising and retention support efforts for Native American students. Responsible for recruitment and campus events for Native American students. Develop standards and processes that improve enrollment, retention, and graduation rates for Native students. Coordinate with other campus offices to monitor student progress and design interventions intended to support academic success. Assist with enrollment activities for general student population. Assist with the budgeting process and be actively involved in the budget management throughout the fiscal year. Communicate with the Executive Director about budget issues concerning the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Advising

· Advisement/enrollment of Native American students

· Support enrollment activities for general student population

Retention

· Inform and assist current students with scholarships and tribal funding applications

· Promote and advise Native American Student Association (NASA)

· Highlight Native American events, activities, and opportunities through social media and print publications

· Promote Native American retention services at campus-wide events such as SE Live

· May be asked to teach courses as an adjunct as needed each semester such as Freshman Orientation, Native Studies, or Master’s in Native American Leadership

Recruitment

· Recruit Native American students into undergraduate and graduate programs at SE

· Accompany or assist Admissions and Recruitment with recruitment events in areas with high Native American student populations

· Attend local, state, and national conferences on Indian Education

Events

· Promote Native American student achievement with graduation stoles and the Native American Graduation Ceremony and Reception each semester

· Promote our region’s Native American heritage with Native November activities

· Support faculty efforts to hold the Native American Symposium every other year

· Assist with events sponsored by Freshmen Programs

Leadership

· Work with the Executive Director for Tribal Relations to establish operations that align with the mission and vision of the Native American Institute

· Work with the Directors of the Academic Advising and Outreach Center (AAOC) and Online and Distance Advising Center (ODAC) to provide quality advisement and retention services

· Search and identify external grants and scholarships either through public grants or private foundations

· Monitor and provide reports on institutional retention/graduation rates for Native American students

· Oversee mentoring of O.J. and Mary Christine Harvey scholarship recipients

· Manage the departmental budget under the direction of Executive Director

· Provide a monthly report on future and current spending of funds as they are described within the grant narrative(s) to the Executive Director

Other duties as assigned by Executive Director for Tribal Relations.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED: Bachelor’s degree; excellent oral and written communication skills; experience in higher education or tribal education including teaching, scholarships, advisement, recruitment, admissions or student development, experience with budgets.

PREFERRED: Master’s degree: or 2-3 years of experience in higher education; teaching Native Studies; familiarity with enrollment process, retention services, University programs; budget administration; grant application proposals; knowledge of local tribal culture and history. Two or more years related professional work experience in higher education or institutional setting.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Coordinator, Native American Institute), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Counselor, Student Support Services Open Close

Southeastern Oklahoma State University’s Student Support Services (SSS) invites applications for the position of Counselor.

SUMMARY

To provide maximum counseling opportunities and meet the needs of each participant.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides career, personal, academic, and financial counseling for program participants.
  • Coordinates peer staff training and activities.
  • Administers and interprets evaluative tests for program participants.
  • Assists in the orientation and advisement of all in-coming program participants.
  • Maintains, reviews, and evaluates student progress reports, and submits periodic evaluations and/or recommendations to the Program Director.
  • Maintains needed program records and documentation of services provided.
  • Establishes working relationships with University faculty and staff for the purpose of referrals and gaining and disseminating needed information on program participants.
  • Assists Program Director in planning and implementing social and cultural events.
  • Attends workshops, faculty conferences and professional meetings when deemed necessary by the Program Director.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMS training completed, participates in incident management preparation and performs incident duties as assigned.

 

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Master’s degree or pursuant of Master’s degree in Counseling and Guidance or related area.
  • Must be a person who is able to relate to students, instructors, counselors, and administration in a positive manner.
  • Professional ethics related to position.

PREFERRED:

  • LPC preferred.
  • Prior TRIO experience preferred.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Counselor-SSS), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Dean of Undergraduate Studies Open Close

Southeastern Oklahoma State University’s Vice President for Academic Affairs invites applications for the position of Dean of Undergraduate Studies.

JOB SUMMARY:  

The Dean of Undergraduate Studies provides leadership and oversight in undergraduate education, supervision of Department Chairs, and serves in a variety of academic roles in Academic Affairs.  The Dean will serve as an advocate for undergraduate education in partnership with other administrators and faculty. The Dean typically provides support in curriculum development, academic and strategic planning, faculty recruitment and development, undergraduate student recruitment and retention efforts, budget management, grant development, research/scholarship, accreditation, and maintenance of high academic standards.  This position reports directly to the Vice President for Academic Affairs and is expected to work closely with the Dean of Graduate Studies where department/program initiatives cross reporting lines. The Dean interfaces routinely with other Vice Presidents, administrators, and their staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

  • Establish a strategic direction for undergraduate programs within the School of Arts and Sciences, John Massey School of Business, School of Education and Behavioral Sciences which result in initiatives that enhance student academic success, teaching excellence, and scholarship.
  • Provide support and supervision for Department Chairs and serves as an ex-officio member on the Academic Council.
  • Assists in supporting the Aviation Sciences Institute and the office of Teacher Education Services.
  • Develop/modify mission statements for the Schools and develop, plan, implement, and monitor goals and objectives to accomplish the mission in alignment with the University missions and goals.
  • Promote, coordinate, and monitor the development and maintenance of programs and courses within the Schools consistent with the standards of the Oklahoma State Regents for Higher Education, the University, CAEP, AACSB International, ABBI, and the other current and future disciplinary accreditations.
  • Assist as needed in the maintenance of accreditations in partnership with relevant programs and the VPAA.
  • Coordinate the scheduling of curricular offerings through Department Chairs including instructor and room assignments.
  • Promote and coordinate establishment of standards of academic performance and monitor the evaluation of academic performance through Department Chairs.
  • Coordinate the recruitment, development, and retention of quality faculty within the Schools.
  • Make recommendations for promotion, tenure, merit, and related faculty awards.
  • Participate in marketing strategies for the Schools as needed in coordination/partnership with the University Communications office and the Associate Vice President for Enrollment Management.
  • Coordinate budget planning and administration within the Schools and other academic units for effective and efficient allocation within the Schools in partnership with the VPAA.
  • Monitor the physical environment and facilities which support the programs and activities of the Schools.
  • Monitor the Schools adherence to applicable statutes, rules, regulations, and policies.
  • Coordinate development efforts within the Schools in conjunction with University efforts.
  • Serve as the advocate, communicator, and liaison for the Schools with University officials and committees.
  • Serve as an advocate and communicator of assessment for the Schools.
  • Monitor the Schools’ adherence to the University’s assessment plan, policies, and procedures.
  • Serve as the liaison for assessment between the Schools, VPAA, and the University’s chief Assessment Officer.
  • Develop strategies and performance measures for faculty and student achievement that encourage innovation, creativity, and faculty/student partnerships/collaborative learning.
  • Support programs designed to achieve student completion rates.
  • Promote, coordinate, and monitor the Honors Program and supervise the Director of the Honors Program.
  • Work with the General Education Council (via the Director of General Education), Faculty, and Department Chairs, to develop and administer policies and standards for the General Education program that promote academic excellence.
  • Provide leadership for the General Education program related to strategic planning, enrollment management, curricular issues, development of innovative formats to deliver the general education courses and/or program, assessment, and evaluation of the existing program, and modifying the program to meet the changing needs of students and society.
  • Expand and strengthen liaisons with other educational institutions in partnership with others in academic affairs to promote articulation, communication, and cooperative planning.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  1. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned

EDUCATION, TRAINING AND EXPERIENCE:

REQUIRED:

  • Doctorate or other terminal degree from an accredited institution of higher education in a discipline represented at Southeastern.
  • Academic credentials that merit an appointment with tenure at the rank of Professor/Associate Professor in one of the University’s academic departments.
  • Demonstrated record of significant and innovative administrative leadership at the department or school level (e.g., department chair, program head, associate dean or dean, other documented leadership roles in academics).
  • Ability to interpret, communicate, and apply rules and/or policies as needed to fulfill the responsibilities and duties of the position.
  • Commitment to undergraduate and graduate teaching and research, and service to the community.
  • Demonstrated commitment to fostering an environment of diversity, equity and inclusion.

PREFERRED:

  • Experience utilizing technology including off-site and web based learning.
  • Experience in strategic planning, accreditation, budgeting, faculty recruitment and development, assessment, and evaluation; knowledge of current trends and issues in higher education, and the proven ability to work and communicate effectively with faculty, staff, students, and administrators.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. The position may start as early as January 3, 2022 but no later than June 30, 2022. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Dean of Undergraduate Studies), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Facilities Manager, ACT Open Close

Southeastern Oklahoma State University’s Art, Communication, and Theater (ACT) department invites applications for the position of Facilities Manager.

SUMMARY:

The Facilities Manager is a professional position with responsibility of providing support to the Theatre at Southeastern production season, as well as oversight of university performance venues during approximately 50 annual events and performances by our campus and community partners.  This position reports to the Chair of Art, Communication, and Theatre.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Facility Management Operations:

  • Accept, confirm, and coordinate facility-booking for professional entities, as well as campus and community events in coordination with the Director of Theatre, Technical Theatre Director, Centre Art Gallery Coordinator, and department chair.
  • Process contracts and deposits/fees for community productions and events.
  • Supervises and executes the safe building, set-up, running, and striking of shows, as well as campus and community events in the Visual and Performing Arts Center, Montgomery Auditorium, and Playhouse.
  • Schedules and coordinates equipment for productions and events.
  • Supervises or executes sound and light design for campus and community events in the Visual and Performing Arts Center, Montgomery Auditorium, and Playhouse.
  • Available to touring, as well as campus and community users as lighting and sound operator when student staff is unavailable.
  • Manages student staff to coordinate the use and upkeep/cleanliness of the Centre Art Gallery, Visual and Performing Arts Center, Montgomery Auditorium, and Playhouse.
  • Immediately respond to identified safety concerns, or violations.

Facilities Equipment Operations:

  • Performs maintenance and repairs to Centre Art Gallery, Visual and Performing Arts Center, Montgomery Auditorium, and Playhouse, as well as equipment including, but not limited to, rigging systems, scene shop machinery and tools, and lighting and sound equipment in coordination with the Director of Theatre and Technical Theatre Director.
  • Collaborates on a working inventory of technical theatre equipment and materials.
  • Collaborates on current information for repair/replacement costs for theatrical equipment.
  • Other duties as required by the Director of Theatre, or the department chair.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

EDUCATION, TRAINING AND EXPERIENCE:

REQUIRED:

  • Bachelor’s degree
  • Advanced knowledge of stage carpentry, as well as sound and theatre lighting operation
  • Demonstrated experience in stage carpentry, theatrical lighting, sound operation, facilities operations, and customer service
  • Must be able to lift 50 lbs. and climb ladders
  • Organization of human, financial, facility, and material resources

PREFERRED:

  • Facilities Management Experience
  • Professional Design Experience
  • Experience in one or more of the following: welding, advanced stage carpentry, sound design, or theatrical lighting design

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Facilities Manager-ACT), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Instructional Designer / Multimedia Production Specialist Open Close

Southeastern Oklahoma State University’s Center for Instructional Design and Technology invites applications for the position of Instructional Designer / Multimedia Production Specialist.

SUMMARY

This position will provide guidance and services to faculty and staff regarding instructional media that would best serve the needs of their courses and events. Will plan, capture, edit, and publish content in multiple formats. Will oversee production of 2D and 360 video and coordinate traditional and interactive projects using a variety of tools including Adobe Cloud applications and Adobe Captivate. Will work with other staff, both full time and student workers, to manage and complete projects. Will need to be able to guide faculty and staff who need to develop media themselves in a remote environment and assist them in using the tools available to them.

This position will also be cross trained in Blackboard support and other CIDT services to assist with departmental demands as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Media Consultation
    1. Provide guidance and recommendations regarding presentation of content for courses, trainings, etc.
    2. Ensure media created for courses enhances the educational value of the course / objective.
    3. Brainstorm with faculty and staff how best to accomplish their goals through the use of found or developed media.
    4. Assist faculty and staff in ensuring accessibility of media used in courses and other areas.
    5. Seek out feedback and analytics on projects and make recommendations to supervisors, faculty, and staff for improvements based on data.
  2. Media Production / Project Management
    1. Develop video content and digital media assets for multiple courses of varying modalities as well as other university needs.
    2. Handle projects from initial concept and design to final delivery
    3. Clearly communicate project plans and progress to other staff assisting, to supervisor, and to those requesting services.
    4. Follow up on projects both during development and after deployment to ensure needs are met see and whether revisions are needed.
    5. Ensure all projects meet standards of accessibility.
    6. Assist in live streaming events as needed.
    7. Serve as a trainer and mentor for student workers
  3. Use and Maintenance of projects, equipment, and software
    1. Organize working and completed files for efficiency and ease of use
    2. Edit projects based on feedback and to maintain relevance over time
    3. Make revisions to modules as needed based on faculty, staff, and student feedback.
    4. Set up and operate video recording equipment, including audio and lighting, on location and in studio.
    5. Properly store, maintain, and secure equipment when not in use.
  4. Other duties as assigned
    1. Cross train and assist with Blackboard support and other departmental services when needed.
    2. Perform special assignments and other duties as assigned.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree or equivalent experience
  • Experience developing digital media for professional use
  • Excellent time-management and organizational skills
  • Ability to work both independently and collaboratively
  • Ability to take and use both positive and negative feedback to make improvements
  • Proficiency with Adobe products (i.e. Photoshop, Illustrator, Premier Pro, Captivate)
  • Strong oral and written communication skills
  • Ability to lift up to 45 lbs.

PREFERRED:

  • Master’s degree
  • Excellent inter-personal communication skills
  • Experience with instructional design, e-learning development, or online learning pedagogy
  • Experience developing digital media for instructional purposes
  • Experience with 360 video capture and editing
  • Experience with developing modules in Adobe Captivate
  • Experience using VR projects within Adobe Captivate
  • Extensive experience with graphic design and video editing
  • Experience with live streaming events (via Zoom Webinar, YouTube Live, Facebook Live, and other streaming applications)

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Instructional Designer/Multimedia Production Specialist), resume, digital, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Marketing and Communications Manager Open Close

SUMMARY

The Oklahoma Small Business Development Center Network (Oklahoma SBDC) offers business advising and a variety of educational programs to assist new entrepreneurs with business start-up challenges and existing business owners with assistance in expanding their businesses.  These efforts result in increased successful business starts, increased business growth in sales and employment, and in a stronger Oklahoma economy.

The position requires knowledge of complex marketing best practices and emerging technologies; the ability to independently plan and coordinate work activities under general guidance and direction; interpret program policies, procedures, and data; manage a large workload and respond to non-routine situations; work under stress of multiple projects, deadlines, and changing priorities; and to plan and complete work on a timely basis; pay close attention to detail and communicate effectively orally and in writing; and establish and maintain effective and positive working relationships with co-workers, local and state officials, grant recipients, academic and business representatives, legislators, and the general public.

This is a key statewide position located at the Lead SBDC office on the Durant Campus of Southeastern Oklahoma State University.  The incumbent will lead efforts to significantly increase the volume of clients served by the organization.  The incumbent will develop, market, coordinate, administer and insure a successful marketing campaign to accomplish this goal.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Develop and implement a statewide marketing and branding plan for the Oklahoma SBDC,
  • Coordinate statewide SBDC marketing opportunities with a focus upon best practices,
  • Develop marketing to reach a diverse customer base including underserved populations and target markets,
  • Design and preparation of communication pieces for local, state and nation-wide announcements and public relations, special recognition of state-wide staff, monthly newsletters both internal and external,
  • Market and promote training programs and advising services,
  • Deliver presentations at meetings and conferences,
  • Work with advisors and clients to write success stories for publication and for use in required SBA reports,
  • Interviews and videos clients to develop success stories for publication on the OKSBDC.org website and to submit to the national organization, America’s SBDC.  Must be able to edit video.
  • Participate in the America’s SBDC Marketing Committee or Interest Group,
  • Other related duties as assigned.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

 

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree in business, communications, public relations or other marketing related field,
  • An understanding of SEO, social media, email marketing and in-bound/out-bound marketing strategies,
  • Experience in all forms of social and digital media platforms,
  • Proficiency with a variety of computer applications and software including Microsoft Office Suite, Adobe Creative Suite, video and video editing, WordPress, Social and Digital Media platforms, and other graphic design programs,
  • Exceptional communication skills, including oral, written, and/or nonverbal,
  • Experience and demonstrated ability in developing content for a variety of marketing avenues,
  • Experience working effectively in a team environment,
  • Ability to work productively and/or manage multiple projects and to respond quickly to rapidly changing priorities,
  • Willingness to continue to develop professional skills and to participate in job-enhancing professional development programs,
  • Availability to work some evenings and weekends if necessary,
  • Availability to travel overnight within the State of Oklahoma and annually to a national conference,
  • Ability to maintain confidentiality of sensitive client information,
  • Ability to lift 40 pounds,
  • Valid driver’s license.

 

PREFERRED:

  • Master’s degree in Business Administration, Communications or other Marketing related field
  • Five or more years of experience in a marketing career
  • Fluency in a second language

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Marketing and Communications Manager), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Secretary, Center for Student Success Open Close

Southeastern Oklahoma State University’s Center for Student Success invites applications for the position of Secretary.

SUMMARY

This position provides administrative and budget support to the Executive Director of the Center for Student Success, professional graduate advisors, and the staff in the Online and Distance Advising Center (ODAC).

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Provide administrative and clerical support for professional graduate advisors.

· Provide concierge support for graduate and fully online students to support the activities of graduate and ODAC advisors.

· Provide administrative support for internal data reporting processes for Center for Student Success departments.

· Manage all purchasing, travel claims, and budgets for the Executive Director, the professional graduate advisors, the ODAC staff, and Southeastern outreach sites.

· Assist the Secretary of the Academic Advising and Outreach Center/Native American Institute to provide administrative support to the Executive Director of the Center for Student Success/Native American Institute and the Directors of the Academic Advising & Outreach Center, Online & Distance Advising Center, and Native American Institute.

· Serve as receptionist for the professional graduate advisors and ODAC by receiving incoming phone calls, answering questions, and referring to appropriate individuals.

· Assist students with scheduling advising appointments.

· Oversee and maintain paperwork including timesheets for student staff supporting ODAC and professional graduate advisors.

· Support the Learning Center with administration of proctored and accommodated testing as needed.

· Assist with events held by the departments in the Center for Student Success.

· Other duties as assigned by the Executive Director of the Center for Student Success.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIRED:

· High school diploma

· 2-3 years clerical and data entry experience/receptionist experience

· Detail-oriented

· Ability to work in an environment with constant interruption

· Ability to communicate effectively orally and in writing

· Strong interpersonal skills and ability to work with a team

· Advanced PC skills to perform typing, budget database management, spreadsheet development, data entry

· Familiarity with MS Outlook, MS Word, and MS Excel

· Proficient with office machinery

· Ability to supervise student staff

· Previous budget management experience

PREFERRED:

· Successful completion of 1-2 years of post-high school coursework

· Previous experience with professional budgets

· Proficiency with MS Excel

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Secretary-ODAC), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity

Student Affairs Operations Coordinator Open Close

Southeastern Oklahoma State University’s department of Student Affairs invites applications for the position of Student Affairs Operations Coordinator.

SUMMARY

The Student Affairs Coordinator works within the Office for Student Affairs and supports the Vice President for Student Affairs, Assistant Dean of Students, Disabilities Coordinator, GEAR UP.  The Coordinator will work daily with individual students and staff members to resolve problems, provide needed information, and explain University policies and procedures and route to appropriate offices for assistance. The coordinator will utilize the conduct management software, and work with the departmental and student activities budgets and processing. The position will assist in the coordination of the President’s Leadership Class and Student Government Association.  This position will assist with the planning and coordination of Commencement.  This position may require periodic evening, weekend, and/or holiday responsibilities, is considered essential personnel, and may be required to work during critical situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Administrative support for the Vice President for Student Affairs, Assistant Dean of Students, Disability Services and Gear Up including
    • Budgeting, purchasing, contracts, and travel for offices and departments
    • Budgeting, purchasing, contracts and travel for student programs and activities
  • Maintaining records and documents in accordance with FERPA, federal and state requirements.
  • Receive calls; interview and screen callers and visitors; provides needed information; resolve problems, or routes callers or visitors to the appropriate office for assistance.
  • Schedule meetings for administrative staff and prepare agendas, committee materials.
  • Assist in the coordination of activities between various areas administered by the Vice President for Student Affairs.
    • Develop and coordinate activities with the VPSA for the President’s Leadership Class, New Student Orientation, student leadership training, staff professional development and the Student Government Association.
  • Processing student conduct case information in the Maxient Incident Reporting System for the adjudication of disciplinary cases, hearings and compliance with University, state, and federal policies.
  • Manage personnel processes for the Division of Student Affairs including grant programs.
  • Supervise student staff.
  • Planning, coordinating, and supporting Commencement activities (fall, spring, summer).
  • Responsible for processing sensitive and confidential information and exercising discretion and independent judgment with respect of matters of significance.
  • In addition to the responsibilities listed able, the coordinator must be able to work under pressure at times, be flexible enough to adapt to rapidly changing priorities and meet exacting demands in a number of critical areas. Must be willing to take on new assignments, not listed as needed.
  • Interact frequently with faculty and staff in the services of students.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERINCE

REQUIRED:

  • Bachelor’s Degree
  • Demonstrated analytical, written, and oral communication, and interpersonal skills.
  • Attention to detail.
  • Ability and willingness to work within a fast paced, student-centered environment.
  • Commitment to diversity and demonstrated ability to work with diverse persons.
  • Experience with MS Word, Excel, PowerPoint, and similar computer programs.
  • An ability to work independently and within a team demonstrated initiative, and ability to see projects to completion.
  • Must meet physical demands of position which includes the ability to move throughout the union, including the ability to ambulate through an 3-story building without the use of an elevator and may periodically require lifting up to 50 pounds.

PREFERRED

  • Experience with Colleague and/or Maxient software.

Two or more years related professional work experience in higher education or institutional setting. Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Student Affairs Operations Coordinator), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Systems Administrator Open Close

Southeastern Oklahoma State University’s department of Information Technology invites applications for the position of Systems Administrator.

SUMMARY

The Systems Administrator will report to the IT Director / CIO. The Systems Administrator is responsible for the installation, maintenance, security, and daily support of the University’s enterprise information systems. The System Administrator will install, configure, and maintain server systems and maintain the IT disaster recovery plan. They will work closely with senior management, the IT team, and end users by providing expertise on the use of systems. The System Administrator is expected to provide the experience and leadership necessary to determine and plan for the ongoing evolution of information systems, while continuing to develop and improve the overall functionality and usage of the server systems. The Systems Administrator will take on tasks and duties assigned by the IT Director / CIO and the Assistant IT Director / DCIO.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Plan, test, and install system patches and updates on a regular basis.

· Provide daily maintenance and monitoring of the enterprise systems.

· Effectively coordinate with departments to address conflicting procedures and policies, as they arise.

· Resolve all reported issues and concerns associated with the enterprise systems and servers.

· Implement and update system security and user access rights to data and resources.

· Monitor enterprise system performance, apply system optimization procedures, and capacity planning.

· Maintain clear and effective communication plans for system changes, including planned and unplanned outages.

· Communicate relevant system changes to other IT staff team members, and provide instruction or training as required.

· Develop operational, procedural and informational documentation for information systems, their implemented security measures and disaster recovery procedures.

· Coordinate and oversee all work performed by consultants and outside vendors.

· Perform all responsibilities and tasks according to established best practices, procedures, and standards.

· Acquire and maintain the requisite technical skills to perform systems management and operational activities in support of enterprise information systems.

· Recommend possible installation or third-party solutions for enterprise systems, as needed.

· Perform periodic security audits on all server systems.

· Ensure the reliability and 24/7 accessibility of enterprise systems.

· Mentor and train other IT staff, as required.

· Ensure inventory, configuration, and change management documentation is current.

· Actively seek and participate in ongoing professional and technical education.

· Other duties as assigned by the IT Director / CIO and the Assistant IT Director / DCIO.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

· A bachelor’s degree from an accredited 4-year college or university, preferably in Computer Science, Information Technology, MIS or Engineering; or four years of experience in application or systems programming and systems administration.

· The incumbent must have a high level of technical knowledge to be able to assess campus needs for information technology services, and design these services to meet administration, research, and instructional need.

· A moderate level of proficiency in project management.

PREFERRED:

· Technical certifications: One or more of CompTIA A+, Network+, Security+, Server+, GIAC Security Essentials Certification (GSEC), Microsoft Certified Professional, or equivalent.

· Documentation of participation in ongoing professional and technical development.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Systems Administrator), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity

Travel/Accounts Payable Specialist Open Close

Southeastern Oklahoma State University’s Finance Office invites applications for the position of Travel/Accounts Payable Specialist.

SUMMARY

The Travel / Accounts Payable Specialist is located in the Finance Office under the management and supervision of the Director of Finance/Comptroller.  The person in this position works under limited supervision and provides administrative support to the Director of Finance/Comptroller.

The position supports the travel and accounts payable functions of the Finance Office by serving as a liaison with the faculty and staff preparing out-of-state overnight / international travel requests, travel reimbursement claim forms for all funds and assisting with booking airfare and pre-payment registrations. This position also serves as a backup for the accounts payable function providing expertise on: (1) purchasing policies and Office of Management and Enterprise Services (OMES) object of expenditure code (OEC) listing and definitions to ensure appropriate state object codes and GL Accounts are assigned to tax exempt receipts, (2) State law and Office of Management and Enterprise Services (OMES) policies and procedures, (3) Colleague system that supports the accounts payable operations to ensure a timely and efficient system in processing day to day activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TRAVEL

  • Assists faculty and staff with completing the Out-of-State Overnight / International Travel Requests
  • Emails claimant out-of-state overnight / international travel encumbrance approvals
  • Assists faculty and staff with booking airfare and pre-payment registrations
  • Assists faculty and staff with completion of travel reimbursement claims for all Funds 290, 430, and 700
  • Audits travel reimbursement claims for accuracy in accordance with university, state, and federal regulations
  • Reconciles Airfare, Pre-Payment Registration, and Finance Administrated Student Travel PCards (monthly)
  • Completes quarterly out-of-state travel report (RUSO report)
  • Voucher entry in Colleague for travel reimbursement claims – proof entry
  • Comply with all State, Federal and University policies

ACCOUNTS PAYABLE

  • Allocation and voucher entry for internal billing, including but not limited to Verizon, Motor Pool, and Administrative Services postage and sales – coordinating with departments as needed
  • Allocation and voucher entry for utilities
  • Voucher entry of month end benefits and withholdings
  • Manage Finance Office purchases and Finance Office PCard reconciliation

BACKUP PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  • Review all incoming invoices for appropriate documentation in correct order prior to voucher entry
  • Review all incoming invoices for correct state object codes conforming to OMES coding procedures to ensure proper entry into the Colleague system, no tax charged, and make copies of invoice(s) to be included with checks as necessary
  • Voucher entry in Colleague for processing invoices for payment – proof entry
  • Assign invoice numbers according to voucher entering process guidelines
  • Prints claim faces/warrants and transmits file to PeopleSoft
  • Maintains Warrants/Claims, and Claim/Check Registers
  • Disburses checks to vendor and files copies
  • Processes voids, re-classes, stop pays, and stale dated checks
  • Processes weekly financial aid, prints claims/warrants then transmits to PeopleSoft
  • Completes monthly withholding report (state requirement)

This job description in no way implies that these are the only duties to be performed.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree in business or related field, or equivalent years of service
  • 2+ years of Accounts Payable or general accounting experience
  • Strong work ethics
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel and Word, Internet, 10-key by touch, Oracle experience a plus
  • Possess strong organizational and time management skills
  • Strong problem solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
  • Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations
  • Ability to respond effectively to the most sensitive inquiries and complaints

PREFERRED:

  • BA/BS in Business
  • Experience with Colleague is a plus
  • Two or more years related to higher education experience and/or training, or equivalent combination of education and experience
  • Working knowledge of the regulations of the Office of Management and Enterprise Services (OMES) and State Laws

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Travel/Accounts Payable Specialist), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.