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Admissions Counselor/University Recruiter Open Close

Southeastern Oklahoma State University’s department of Admissions and Recruitment invites applications for the position of Admissions Counselor/University Recruiter.

SUMMARY

This position is responsible for the recruitment, advisement, admission, and matriculation of prospective students to Southeastern Oklahoma State University. This position is primarily responsible for increasing incoming freshman and transfer student enrollment to the university.  This position is expected to present the University in a positive and effective manner. The Admissions Counselor/University Recruiter must be able to effectively convey to a diverse constituency the features and benefits of the University.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Accurately process applications for admission ensuring federal, state, and university policies are followed. Evaluate required documents including transcripts, standardized test scores, and other academic records to determine admissions eligibility.
  • Provide accurate and timely notification of admissions decisions and other information prior to, during, and after the admissions process is complete.
  • Advise prospective students by providing individualized assistance with identifying educational goals, major selection, and assessment of entry-level skills, scholarships, and financial aid planning. Correspond with students providing guidance, resources, or referrals to other university resources.
  • Recruit new and returning students to the university by providing accurate and timely information regarding admissions policies to prospective students, parents, high school counselors, teachers, and administrators.
  • Represent the University at high schools, community colleges, college fairs, the university, and other public functions. This includes making presentations and speaking about the university to prospective students and parents in order to achieve enrollment goals.
  • Conduct campus tours and provide knowledgeable and professional representation of the university with students during tours and campus events.
  • Assist with entering and updating the prospect file, preparation and processing mass mailing operations, and evaluating incoming mail in a timely manner.
  • Advise prospective and current students on general admission documents and processes.
  • Assist with the True Blue Ambassador Program by providing training, attending regular meetings, and assisting with any additional activities.
  • Assist with planning and executing university recruitment events, programs, and campaigns.
  • Advise the Associate Vice President for Enrollment Management and/or the Assistant Director on significant matters and support other members of the office in their goals and operational purposes.
  • Interpret and ensure compliance with OSRHE and University admission policies regarding all aspects of student admissions, including student files.
  • Other duties as assigned by the Associate Vice President for Enrollment Management and/or Assistant Director.
  • Some night and weekend work is required.
  • Travel is required.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

Bachelor’s degree.  Excellent oral, written, and interpersonal skills. Proficient knowledge and use of Microsoft Office, excellent typing skills, 10-key expertise, persistent attention to details. This position requires the execution of responsibilities with minimum direct supervision and with considerable initiative. The individual must be able to work in an environment of constant interruption. A commitment to diversity and demonstrated ability to work with diverse persons. Some travel required. Must have a valid driver’s license and good driving record.

PREFERRED:

Experience with Ellucian Colleague, SoftDocs or other student information system. Proven ability in developing effective working relationships with students, staff, and administrators.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Admissions Counselor/University Recruiter), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Admissions/Recruitment Specialist Open Close

Southeastern Oklahoma State University’s department of Admissions and Recruitment invites applications for the position of Admissions/Recruitment Specialist.

SUMMARY

This position is responsible for supporting the daily functions of the Office of Admissions & Recruitment. This includes serving as the initial point of contact for prospective students in the office and ensuring accurate information is communicated via direct interactions, email, phone, chat, and mail.  The Admissions/ Recruitment Specialist will send correspondence, process administrative paperwork, manage the departmental budget and ProCard processes for the Office of Admissions & Recruitment, and assist with special projects/ initiatives as necessary. This position reports to the Associate Vice President for Enrollment Management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Communicate accurate information to prospective students at the front counter of the Office of Admissions and Recruitment. This includes information about admissions, scholarships, application statuses, next steps for new students, and general information about Southeastern. This position will be expected to provide a high level of customer service to all visitors to campus.
  • Answer, process, and respond to all incoming communication received via phone, email, and mail from prospective and newly admitted students in the Office of Admissions and Recruitment. This includes responding to emails and replying to information requests received.
  • Works with the Assistant Director to ensure student workers are scheduled for work and properly trained on office procedures and computer systems. This includes ensuring accurate information is provided to prospective students and next steps for newly admitted students.
  • Coordinate and schedule all campus tours. This includes serving as the initial point of contact to prospective students and their families as they arrive to campus as well as following up after their visits.
  • Maintain the prospect file within the admissions/student information system. This position is responsible for ensuring that all contact information is accurately entered into the system. This includes maintaining the accuracy of student records and making corrections as needed.
  • Serve as the administrative assistant to the AVP for Enrollment Management and/or the Assistant Director. This includes sending correspondence, processing administrative paperwork, managing the departmental budget and ProCard for the Office of Admissions & Recruitment, assisting the director with special projects and initiatives.
  • Process sensitive and confidential Must have a working knowledge and understanding of FERPA regulations and be able to apply the information to a wide variety of circumstances.
  • Requires both a broad overview of academic requirements, and a detailed knowledge of most administrative Must be able to interpret both vague and specific questions from parents and their families, and then discern relevant information to help students in the appropriate areas. Includes a detailed knowledge of the procedures, the campus personnel who will process the student’s information and the order in which it must occur.
  • Supervise the True-Blue Ambassador Program by providing training, attending regular meetings, and assisting with any additional activities.
  • Assist with planning and execution of special recruitment events.
  • Some evening and weekend work is required.
  • Other duties as assigned by the AVP for Enrollment Management and/ or Assistant Director of Admissions & Recruitment.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED: Associate’s degree or equivalent work experience.  Must be able to interpret, communicate, and apply policies as needed to fulfill responsibilities of the position. Must have a working knowledge of computer applications (Microsoft Office) and demonstrated experience in word processing, databases, spreadsheets, internet and email. Ability to learn and apply FERPA in compliance with government regulations. Excellent communication and interpersonal skills; commitment to diversity and demonstrated ability to work with diverse persons; flexibility and willingness to work in a fast-paced student-centered environment. Ability to work in an environment with constant interruptions. Must be service and detailed oriented.

PREFERRED: Experience working in a university setting.  Experience with frontline customer service. Experience using Colleague or other student information system.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Admissions/Recruitment Specialist), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu

SE is an AA/EEO employer committed to multicultural diversity.

Assistant Director of Sports Performance Open Close

Southeastern Oklahoma State University’s department of Athletics invites applications for the position of Assistant Director of Sports Performance.

SUMMARY

The Assistant Director of Sports Performance, working under the supervision of the Assistant Athletic Director, Director of Sports Performance and the Director of Athletics is responsible for design, implementation, and scheduling of specific sports programs. Assists in daily operations and maintenance of the Sports Performance Facility and staff. Abides by all NCAA, GAC and University policies and procedures. A commitment to excellence in coaching and community relations is expected,

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Design and implementation of the Sports Performance programs for assigned teams (2-3).

· Comply with all University, GAC, and NCAA rules/policies.

· Assist with implementation of curriculum with Sports Performance internship program.

· Assist with education and information on sound Nutritional habits for all programs.

· Assist with Rehabilitation of injured student-athletes.

· Maintain knowledge of techniques and instruction on strength training.

· Supervise playing and practice season workouts.

· Adheres to university policies and procedures, including branding and appropriate use of effective social media.

· Agrees to operate in accordance with university, conference and NCAA rules and regulations.

· Perform other duties as assigned.

 

 

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

· Bachelor’s degree with adequate professional preparation.

· Excellent organizational and administrative skills required.

· Ability to establish effective relationships with all constituent groups associated with the program.

· Knowledge and understanding in velocity-based training.

· Proficient in Olympic weightlifting variations and techniques, strength training movements, exercise selection and programming, flexibility, speed mechanics, agility drills, and plyometric progressions.

 

Required Certifications:

· Strength and Conditioning Coaches Certified through the Certified Strength & Conditioning Coach or Certified Strength and Conditioning Specialist through the National Strength & Conditioning Association.

· Current certification in First Aid, CPR & AED.

PREFERRED: Master’s Degree is highly desired.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Assistant Director of Sports Performance), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity

Assistant Vice President for Academic Affairs Open Close

Southeastern Oklahoma State University’s Vice President for Academic Affairs invites applications for the position of Assistant Vice President for Academic Affairs.

SUMMARY

This management position, reporting directly to the Vice President for Academic Affairs, is delegated the responsibility to oversee and direct the following academic areas of the University: academic advising and outreach, career management, and the appeal and grievance processes for faculty. This position provides management support for the Executive Director of Tribal Relations and for the McCurtain County Branch Campus and its Director. Additionally, this position supports Academic Affairs business in several functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provide support, advocacy, and divisional supervision for the Executive Director of the Center for Student Success and staff of the Learning Center, Academic Advising and Outreach Center, and Online Distance Advising Center.
  • Works with the Center for Student Success to improve developmental education.
  • Provide support, advocacy, and supervision for the Career Management Center and its Director.
  • Provide support, advocacy, and supervision for the McCurtain County Branch Campus and its Director.
  • Provide support, advocacy, and supervision for the Executive Director of Tribal Relations who has oversight for the budgets, programs, services, and staff of the Native American Institute and the Semple Family Museum of Native American Art.
  • Representative of the University at regularly scheduled board meetings for the McCurtain County Branch Campus and other boards as assigned by the President.
  • Assists the Vice President for Academic Affairs in managing academic affairs business including but not limited to: providing support for University initiatives, accreditation, program review, assessment, organization of/attending events, and aiding deans, chairs, faculty, and students.
  • Oversees and manages the academic appeal and forgiveness processes for undergraduate students.
  • Oversees and manages the appeal and grievance processes for faculty.
  • Serves as the administrative liaison to various faculty committees/councils such as Academic Appeals and Faculty Appellate.
  • Collaboratively manage partnerships with community colleges in our region.
  • Other duties as assigned by the Vice President for Academic Affairs and the President.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Doctorate, or appropriate terminal degree, from an accredited university and a distinguished record in teaching, scholarship, and service.
  • Academic credentials that merit an appointment with tenure at the rank of Professor/Associate Professor in one of the University’s academic departments.
  • Successful track record of administration and leadership in higher education.
  • In-depth knowledge of and practical experience in the following areas:  accreditation, assessment, institutional reporting, program evaluation, and appeals/grievance processes.
  • Ability to develop and promote Southeastern with appropriate groups at the local, state, tribal, and national levels, and to articulate the mission of the University to diverse public constituencies.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. The position may start as early as January 3, 2022 but no later than June 30, 2022. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Assistant Vice President for Academic Affairs), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Clerk/Cashier Open Close

Southeastern Oklahoma State University’s Business Office invites applications for the position of Clerk/Cashier.

SUMMARY

The Clerk/Cashier is located in the Business Office under the management and supervision of the Bursar.  This position provides expertise on: (1) Colleague student system that supports the student account operations to ensure a timely and efficient system in processing day to day activities, (2) Housing / Meal Plans (3) Star Rez housing portal (4) Sodexo Billings, (5) data entry on student accounts and (6) cashier duties.  Position supervises student employees.  Works with limited supervision and provides administrative support to the Bursar and Assistant Bursar and backup to other Business Office Staff as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Housing / Meal Plans (as it relates to the Star Rez portal).
  • Process Sodexo billings and payments to/from SE departments. Follow-up, as necessary.
  • Customer service to students, faculty/staff, and parents.
  • Data entry to student accounts, processing/adjusting late fees, collection agency charges to students account from CSBA, book charges, housing and meal plan charges/adjustments in Colleague.
  • Back up duties for the Assistant Bursar: Assisting students, tuition/fees adjustments, collection agency accounts and 3rd party billings (bill third party agencies for student and departmental charges by semester).
  • Process requisitions/jackets and invoices for Business Office and monthly reconciliation in Colleague Self Service.
  • Additional duties as deemed necessary.

Cashier responsibilities:

  • Cashier duties include the handling of payments, reconciliation of cash drawer and preparing/ balancing daily cash close-out report and closing of the credit card machine.
  • Balance travel, cash, and petty cash drawers daily and maintain correct dominations by making change orders.
  • Student relation duties to include resolving complaints on payment with student accounts, generating student statements as requested and providing detailed information on tuition and fees.
  • Additional duties as deemed necessary.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Associates Degree in Business or related field, or a commensurate level of related experience.
  • Strong work ethic.
  • Detail oriented, professional attitude, reliable.
  • Proficient in Excel and Word, Internet, 10-key by touch.
  • Possess strong organizational and time management skills.
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
  • Ability to communicate effectively verbally and in writing.
  • Ability to interact with employees and vendors in a professional manner.
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.

PREFERRED:

  • Bachelor’s degree in Business, Accounting or Finance preferred.
  • Experience with Colleague is a plus.
  • Three (3) years’ experience in dealing with public.
  • 2+ years of experience with student housing or related field.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Clerk/Cashier), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Clinical Counselor, Student Wellness Services Open Close

Southeastern Oklahoma State University’s Student Wellness Services invites applications for the position of Clinical Counselor.

SUMMARY

The Clinical Counselor reports to the Director of Student Wellness Services and will serve the mental health needs of undergraduate and graduate students with minimal supervision and advanced clinical judgment.  This individual will assist students with a range of counseling concerns including brief psychotherapy for adjustment problems, treatment for a range of emotional, psychiatric, substance disorders, and crisis intervention.  Opportunities are available for short-term individual counseling, groups, and couples’ therapy.  The Clinical Counselor will assist in rotation coverage for after-hours emergencies.  In addition to clinical responsibilities, approximately 12% of the Clinical Counselor’s time will include supervision of counseling intern, education, and health promotion.  Some evenings/weekends required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Diagnose and assess students’ individual problems and determine counseling strategy.
  • Provide short term counseling for students.
  • Coordinate and provide treatment addressing such issues as depression, suicide risk, threat to others, anxiety, substance abuse, disordered eating, conflict management, and relationship issues; promote related education and prevention programs, including peer support supervision.
  • Provide intervention, support, and referrals to students in crisis.
  • Provide a collaborative environment to develop and maintain relationships; and make referrals to appropriate on-campus services or off-campus resources as necessary.
  • Maintain professional licensures and certifications.
  • Assist Director with any necessary Title IV, Title IX, and Cleary reporting and activity requirements for federal compliance purposes.
  • Supervise social media management and responsibility for Student Wellness website maintenance
  • Participate in consultation with staff on difficult client matters.
  • Assist with other Student Affairs programming and events as assigned.
  • Supervision of CMHC program counselor-in-training as candidates are available.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required: Master’s degree in counseling, psychology, or strongly related field.  Must have three years counseling experience in a comparable mental health setting.  Demonstrated clinical competence and excellent interpersonal, verbal, and written communication skills.

Required Licensure: Licensed Professional Counselor, Licensed Marriage and Family Therapist, or Licensed Clinical Social Worker.  Valid documentation and current licensure in good standing.

Preferred: Previous participation on Behavioral Intervention and Threat Assessment Teams. Training and experience with substance abuse, disordered eating, as well as risk and threat assessment.  Counseling experience in a college or university counseling center.

Preferred Licensures: Licensures listed above and Licensed Alcohol and Drug Counselor or a Licensed Alcohol, Drug, and Mental Health Counselor (LADC/MH).  Valid documentation and current licensure in good standing.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Clinical Counselor), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Coordinator, Native American Institute Open Close

Southeastern Oklahoma State University’s Native American Institute invites applications for the position of Coordinator.

SUMMARY

Administrator in charge of coordinating the Native American Institute’s academic advising and retention support efforts for Native American students. Responsible for recruitment and campus events for Native American students. Develop standards and processes that improve enrollment, retention, and graduation rates for Native students. Coordinate with other campus offices to monitor student progress and design interventions intended to support academic success. Assist with enrollment activities for general student population. Assist with the budgeting process and be actively involved in the budget management throughout the fiscal year. Communicate with the Executive Director about budget issues concerning the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Advising

· Advisement/enrollment of Native American students

· Support enrollment activities for general student population

Retention

· Inform and assist current students with scholarships and tribal funding applications

· Promote and advise Native American Student Association (NASA)

· Highlight Native American events, activities, and opportunities through social media and print publications

· Promote Native American retention services at campus-wide events such as SE Live

· May be asked to teach courses as an adjunct as needed each semester such as Freshman Orientation, Native Studies, or Master’s in Native American Leadership

Recruitment

· Recruit Native American students into undergraduate and graduate programs at SE

· Accompany or assist Admissions and Recruitment with recruitment events in areas with high Native American student populations

· Attend local, state, and national conferences on Indian Education

Events

· Promote Native American student achievement with graduation stoles and the Native American Graduation Ceremony and Reception each semester

· Promote our region’s Native American heritage with Native November activities

· Support faculty efforts to hold the Native American Symposium every other year

· Assist with events sponsored by Freshmen Programs

Leadership

· Work with the Executive Director for Tribal Relations to establish operations that align with the mission and vision of the Native American Institute

· Work with the Directors of the Academic Advising and Outreach Center (AAOC) and Online and Distance Advising Center (ODAC) to provide quality advisement and retention services

· Search and identify external grants and scholarships either through public grants or private foundations

· Monitor and provide reports on institutional retention/graduation rates for Native American students

· Oversee mentoring of O.J. and Mary Christine Harvey scholarship recipients

· Manage the departmental budget under the direction of Executive Director

· Provide a monthly report on future and current spending of funds as they are described within the grant narrative(s) to the Executive Director

Other duties as assigned by Executive Director for Tribal Relations.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED: Bachelor’s degree; excellent oral and written communication skills; experience in higher education or tribal education including teaching, scholarships, advisement, recruitment, admissions or student development, experience with budgets.

PREFERRED: Master’s degree: or 2-3 years of experience in higher education; teaching Native Studies; familiarity with enrollment process, retention services, University programs; budget administration; grant application proposals; knowledge of local tribal culture and history. Two or more years related professional work experience in higher education or institutional setting.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Coordinator, Native American Institute), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Coordinator of Academic and Career Services, Native American Institute Open Close

Southeastern Oklahoma State University’s Native American Institute invites applications for the position of Coordinator of Academic and Career Services.

SUMMARY

The Coordinator of Academic and Career Services for Southeastern at Choctaw serves as primary contact for Southeastern students and Choctaw associates.  This position will work with students in this program, Southeastern administrators, and Choctaw administrators to promote and support all aspects of overall student success and degree completion.  This position will collaborate with Southeastern departments including Admissions and Recruitment, Career Management Center, Academic Advising and Outreach, Financial Aid, and the Coordinator of Liberal and Applied Studies.  This position reports to the Executive Director for Tribal Relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

50% Academic Advisement Concierge

Works with Executive Director of Center for Student Success and Executive Director for Tribal Relations to:

  • Serve as primary on-site academic advisor/concierge responsible for caseload up to 300 students. Duties include course registration, degree planning and review, weekly reporting, supporting students through Southeastern processes, and referring students to faculty, Career Management Center, and relevant Choctaw Nation support programs.
  • Support students through identifying and applying for financial assistance including FAFSA and tuition support programs offered by Choctaw.
  • Collect and report data.
  • Facilitate additional student success offerings such as on-site tutoring, courses, and workshops.

40% Recruitment of Students

Works with Director of Admissions and Recruitment and Executive Director for Tribal Relations to:

  • Identify and recruit Choctaw associates who have never attended college and are interested in earning a degree.
  • Identify and recruit Choctaw associates who are transfer or returning students interested in finishing a degree.
  • Attend Choctaw information events (such as new associate orientation) to promote Southeastern and offer degree completion information.
  • Collect and report data on student contacts.

Works with Director of Career Management Center to:

  • Promote Choctaw employment opportunities to Southeastern students.
  • Provide career planning workshops to discuss career pathways and plans of action.
  • Provide access to personality (or interest) and career matching tools.

10% Success Coach

Works with Executive Director of Center for Student Success and Director of Career Management Center to:

  • Provide success and career coaching to support retention and recruitment of students and promote overall student achievement. Duties include, but are not limited to:  coaching students through personal and career assessments and career possibilities to determine best fit for a major, financial management, and work/school/life balance.

Other duties as assigned by the Executive Director for Tribal Relations.

Additional Performance Responsibilities (Functions, Duties)

  1. Attendance and Dependability:  The employee can be depended upon to report to the assigned duty station at the scheduled time.  Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
  2. Communication and Contact:  The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others:  The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University.  The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety:  Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations.  In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:  Bachelor’s degree.  Understanding of the needs of students with full-time jobs.  Familiarity with non-traditional students and on-line learning.  Knowledge of university services including financial aid, degree completion activities, and academic support programs.  Excellent verbal and written communication, interpersonal, and organizational skills.  Strong computer and technology skills.  Demonstrated ability to interact positively and appropriately with a wide range of individuals, including Choctaw associates and management, tribal leadership, university faculty and staff, and other external constituents.  The Coordinator must be willing to work some nights and/or weekends.  Some travel will be required.

PREFERRED:  Master’s degree with a minimum of two years of relevant experience working with college age and/or adult students.  Past experience in academic support/retention/workforce education programs and a high degree of familiarity with Southeastern support systems.  Past experience with Choctaw associates.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Coordinator of Academic and Career Services), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

 

Dean of Undergraduate Studies Open Close

Southeastern Oklahoma State University’s Vice President for Academic Affairs invites applications for the position of Dean of Undergraduate Studies.

JOB SUMMARY:  

The Dean of Undergraduate Studies provides leadership and oversight in undergraduate education, supervision of Department Chairs, and serves in a variety of academic roles in Academic Affairs.  The Dean will serve as an advocate for undergraduate education in partnership with other administrators and faculty. The Dean typically provides support in curriculum development, academic and strategic planning, faculty recruitment and development, undergraduate student recruitment and retention efforts, budget management, grant development, research/scholarship, accreditation, and maintenance of high academic standards.  This position reports directly to the Vice President for Academic Affairs and is expected to work closely with the Dean of Graduate Studies where department/program initiatives cross reporting lines. The Dean interfaces routinely with other Vice Presidents, administrators, and their staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

  • Establish a strategic direction for undergraduate programs within the School of Arts and Sciences, John Massey School of Business, School of Education and Behavioral Sciences which result in initiatives that enhance student academic success, teaching excellence, and scholarship.
  • Provide support and supervision for Department Chairs and serves as an ex-officio member on the Academic Council.
  • Assists in supporting the Aviation Sciences Institute and the office of Teacher Education Services.
  • Develop/modify mission statements for the Schools and develop, plan, implement, and monitor goals and objectives to accomplish the mission in alignment with the University missions and goals.
  • Promote, coordinate, and monitor the development and maintenance of programs and courses within the Schools consistent with the standards of the Oklahoma State Regents for Higher Education, the University, CAEP, AACSB International, ABBI, and the other current and future disciplinary accreditations.
  • Assist as needed in the maintenance of accreditations in partnership with relevant programs and the VPAA.
  • Coordinate the scheduling of curricular offerings through Department Chairs including instructor and room assignments.
  • Promote and coordinate establishment of standards of academic performance and monitor the evaluation of academic performance through Department Chairs.
  • Coordinate the recruitment, development, and retention of quality faculty within the Schools.
  • Make recommendations for promotion, tenure, merit, and related faculty awards.
  • Participate in marketing strategies for the Schools as needed in coordination/partnership with the University Communications office and the Associate Vice President for Enrollment Management.
  • Coordinate budget planning and administration within the Schools and other academic units for effective and efficient allocation within the Schools in partnership with the VPAA.
  • Monitor the physical environment and facilities which support the programs and activities of the Schools.
  • Monitor the Schools adherence to applicable statutes, rules, regulations, and policies.
  • Coordinate development efforts within the Schools in conjunction with University efforts.
  • Serve as the advocate, communicator, and liaison for the Schools with University officials and committees.
  • Serve as an advocate and communicator of assessment for the Schools.
  • Monitor the Schools’ adherence to the University’s assessment plan, policies, and procedures.
  • Serve as the liaison for assessment between the Schools, VPAA, and the University’s chief Assessment Officer.
  • Develop strategies and performance measures for faculty and student achievement that encourage innovation, creativity, and faculty/student partnerships/collaborative learning.
  • Support programs designed to achieve student completion rates.
  • Promote, coordinate, and monitor the Honors Program and supervise the Director of the Honors Program.
  • Work with the General Education Council (via the Director of General Education), Faculty, and Department Chairs, to develop and administer policies and standards for the General Education program that promote academic excellence.
  • Provide leadership for the General Education program related to strategic planning, enrollment management, curricular issues, development of innovative formats to deliver the general education courses and/or program, assessment, and evaluation of the existing program, and modifying the program to meet the changing needs of students and society.
  • Expand and strengthen liaisons with other educational institutions in partnership with others in academic affairs to promote articulation, communication, and cooperative planning.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  1. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned

EDUCATION, TRAINING AND EXPERIENCE:

REQUIRED:

  • Doctorate or other terminal degree from an accredited institution of higher education in a discipline represented at Southeastern.
  • Academic credentials that merit an appointment with tenure at the rank of Professor/Associate Professor in one of the University’s academic departments.
  • Demonstrated record of significant and innovative administrative leadership at the department or school level (e.g., department chair, program head, associate dean or dean, other documented leadership roles in academics).
  • Ability to interpret, communicate, and apply rules and/or policies as needed to fulfill the responsibilities and duties of the position.
  • Commitment to undergraduate and graduate teaching and research, and service to the community.
  • Demonstrated commitment to fostering an environment of diversity, equity and inclusion.

PREFERRED:

  • Experience utilizing technology including off-site and web based learning.
  • Experience in strategic planning, accreditation, budgeting, faculty recruitment and development, assessment, and evaluation; knowledge of current trends and issues in higher education, and the proven ability to work and communicate effectively with faculty, staff, students, and administrators.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. The position may start as early as January 3, 2022 but no later than June 30, 2022. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Dean of Undergraduate Studies), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Sr. Admissions Counselor/University Recruiter Open Close

Southeastern Oklahoma State University’s department of Admissions and Recruitment invites applications for the position of Sr. Admissions Counselor/University Recruiter.

SUMMARY

This position is responsible for developing and implementing admission and early outreach strategies that enhance the identification, recruitment and enrollment for all prospective and admitted students interested in attending Southeastern Oklahoma State University.  Serves as a mentor and trainer for other staff and serves as lead on select recruitment programs.

This position is responsible for managing all on-campus visits and events (in-person and virtual) of prospective students for the university.  This includes meeting with prospective students and their family/guests, developing and coordinating visits with representatives from academic programs, creating new and innovative experiences for prospective students, and coordinating outreach efforts with the Office of Admissions and Recruitment.  In addition, they will assist in developing and maintaining literature, websites, social media, mailings and other marketing materials for the university.  This position reports to the Associate Vice President for Enrollment Management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Responsible for development and implementation of a data-driven recruitment, admissions, and enrollment plan that will include but is not limited to, communication outreach, campus events, recruitment travel and personalized contact.
  • Accurately process applications for admission ensuring federal, state, and university policies are followed. Evaluate required documents including transcripts, standardized test scores, and other academic records to determine admissions eligibility. Provide accurate and timely notification of admissions decisions and other information prior to, during, and after the admissions process is complete.
  • Skillfully utilize software platforms (CRM Recruit, Colleague, Softdocs, setting up events in CRM, etc.).
  • Advise prospective students by providing individualized assistance with identifying educational goals, major selection, and assessment of entry-level skills, scholarships, and financial aid planning. Correspond with students providing guidance, resources, or referrals to other university resources.
  • Recruit new and returning students to the university by providing accurate and timely information regarding admissions policies to prospective students, parents, high school counselors, teachers, and administrators.
  • Represent the University at high schools, community colleges, college fairs, the university, and other public functions. This includes making presentations and speaking about the university to prospective students and parents in order to achieve enrollment goals.
  • Interpret and ensure compliance with OSRHE and University admission policies regarding all aspects of student admissions, including student records. Evaluate required documents including transcripts, standardized test scores, and other academic records to determine admissions eligibility.
  • Assess applicant curricular standing to determine next steps (placement testing, enrollment eligibility, etc.)
  • Lead, maintain and assist to develop admission workflows within student information system (Colleague), which is used to manage and process applications. Act as a point of contact for Administrative Computing and other IT areas to troubleshoot SIS admission processes.
  • Create and maintain (Colleague) SIS manual, updating relevant process changes as necessary and providing support to Admission & Recruitment team members.
  • Serve as backup to the Undergraduate Academic Partnerships (UAP) application process. Evaluate and process all UAP applications as necessary.
  • Serve as a leader of the Admissions/ Recruitment team and serve on University committees as required.
  • Track weekly enrollment numbers, assist with creating goals in conjunction with leadership, and add efforts if needed to meet goals. Accountable for lead generation and conversion into enrollment.
  • Collect and report on data from prospective/ admitted students to measure enrollment effectiveness.
  • Responsible for processing sensitive and confidential information. Must have an understanding of FERPA regulations, and able to apply the precepts to a wide variety of circumstances.
  • Other duties as assigned by the AVP for Enrollment Management and/ or Assistant Director.
  • Some night and weekend work is required.
  • Travel is required.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

Bachelor’s degree in a related field with 3-5 years of admissions and/or recruitment experience.  Attention to detail and strong ability to work independently.  Ability to multi-task under time-sensitive deadlines with minimal supervision.  Strong computer skills using MS Word and Excel and good quantitative skills. Ability to manage multiple projects.  Ability to work both collaboratively and independently.  Effective interpersonal and communication skills.

PREFERRED:

Experience with Ellucian Colleague or other student information system.  Proven ability in developing effective working relationships with students, staff, and administrators.  Event development and coordination.  Understanding of admission and scholarship requirements and procedures.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Sr. Admissions Counselor/University Recruiter), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Student Affairs Operations Coordinator Open Close

Southeastern Oklahoma State University’s department of Student Affairs invites applications for the position of Student Affairs Operations Coordinator.

SUMMARY

The Student Affairs Coordinator works within the Office for Student Affairs and supports the Vice President for Student Affairs, Assistant Dean of Students, Disabilities Coordinator, GEAR UP.  The Coordinator will work daily with individual students and staff members to resolve problems, provide needed information, and explain University policies and procedures and route to appropriate offices for assistance. The coordinator will utilize the conduct management software, and work with the departmental and student activities budgets and processing. The position will assist in the coordination of the President’s Leadership Class and Student Government Association.  This position will assist with the planning and coordination of Commencement.  This position may require periodic evening, weekend, and/or holiday responsibilities, is considered essential personnel, and may be required to work during critical situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Administrative support for the Vice President for Student Affairs, Assistant Dean of Students, Disability Services and Gear Up including
    • Budgeting, purchasing, contracts, and travel for offices and departments
    • Budgeting, purchasing, contracts and travel for student programs and activities
  • Maintaining records and documents in accordance with FERPA, federal and state requirements.
  • Receive calls; interview and screen callers and visitors; provides needed information; resolve problems, or routes callers or visitors to the appropriate office for assistance.
  • Schedule meetings for administrative staff and prepare agendas, committee materials.
  • Assist in the coordination of activities between various areas administered by the Vice President for Student Affairs.
    • Develop and coordinate activities with the VPSA for the President’s Leadership Class, New Student Orientation, student leadership training, staff professional development and the Student Government Association.
  • Processing student conduct case information in the Maxient Incident Reporting System for the adjudication of disciplinary cases, hearings and compliance with University, state, and federal policies.
  • Manage personnel processes for the Division of Student Affairs including grant programs.
  • Supervise student staff.
  • Planning, coordinating, and supporting Commencement activities (fall, spring, summer).
  • Responsible for processing sensitive and confidential information and exercising discretion and independent judgment with respect of matters of significance.
  • In addition to the responsibilities listed able, the coordinator must be able to work under pressure at times, be flexible enough to adapt to rapidly changing priorities and meet exacting demands in a number of critical areas. Must be willing to take on new assignments, not listed as needed.
  • Interact frequently with faculty and staff in the services of students.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERINCE

REQUIRED:

  • Bachelor’s Degree
  • Demonstrated analytical, written, and oral communication, and interpersonal skills.
  • Attention to detail.
  • Ability and willingness to work within a fast paced, student-centered environment.
  • Commitment to diversity and demonstrated ability to work with diverse persons.
  • Experience with MS Word, Excel, PowerPoint, and similar computer programs.
  • An ability to work independently and within a team demonstrated initiative, and ability to see projects to completion.
  • Must meet physical demands of position which includes the ability to move throughout the union, including the ability to ambulate through an 3-story building without the use of an elevator and may periodically require lifting up to 50 pounds.

PREFERRED

  • Experience with Colleague and/or Maxient software.

Two or more years related professional work experience in higher education or institutional setting. Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Student Affairs Operations Coordinator), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Travel/Accounts Payable Specialist Open Close

Southeastern Oklahoma State University’s Finance Office invites applications for the position of Travel/Accounts Payable Specialist.

SUMMARY

The Travel / Accounts Payable Specialist is located in the Finance Office under the management and supervision of the Director of Finance/Comptroller.  The person in this position works under limited supervision and provides administrative support to the Director of Finance/Comptroller.

The position supports the travel and accounts payable functions of the Finance Office by serving as a liaison with the faculty and staff preparing out-of-state overnight / international travel requests, travel reimbursement claim forms for all funds and assisting with booking airfare and pre-payment registrations. This position also serves as a backup for the accounts payable function providing expertise on: (1) purchasing policies and Office of Management and Enterprise Services (OMES) object of expenditure code (OEC) listing and definitions to ensure appropriate state object codes and GL Accounts are assigned to tax exempt receipts, (2) State law and Office of Management and Enterprise Services (OMES) policies and procedures, (3) Colleague system that supports the accounts payable operations to ensure a timely and efficient system in processing day to day activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TRAVEL

  • Assists faculty and staff with completing the Out-of-State Overnight / International Travel Requests
  • Emails claimant out-of-state overnight / international travel encumbrance approvals
  • Assists faculty and staff with booking airfare and pre-payment registrations
  • Assists faculty and staff with completion of travel reimbursement claims for all Funds 290, 430, and 700
  • Audits travel reimbursement claims for accuracy in accordance with university, state, and federal regulations
  • Reconciles Airfare, Pre-Payment Registration, and Finance Administrated Student Travel PCards (monthly)
  • Completes quarterly out-of-state travel report (RUSO report)
  • Voucher entry in Colleague for travel reimbursement claims – proof entry
  • Comply with all State, Federal and University policies

ACCOUNTS PAYABLE

  • Allocation and voucher entry for internal billing, including but not limited to Verizon, Motor Pool, and Administrative Services postage and sales – coordinating with departments as needed
  • Allocation and voucher entry for utilities
  • Voucher entry of month end benefits and withholdings
  • Manage Finance Office purchases and Finance Office PCard reconciliation

BACKUP PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  • Review all incoming invoices for appropriate documentation in correct order prior to voucher entry
  • Review all incoming invoices for correct state object codes conforming to OMES coding procedures to ensure proper entry into the Colleague system, no tax charged, and make copies of invoice(s) to be included with checks as necessary
  • Voucher entry in Colleague for processing invoices for payment – proof entry
  • Assign invoice numbers according to voucher entering process guidelines
  • Prints claim faces/warrants and transmits file to PeopleSoft
  • Maintains Warrants/Claims, and Claim/Check Registers
  • Disburses checks to vendor and files copies
  • Processes voids, re-classes, stop pays, and stale dated checks
  • Processes weekly financial aid, prints claims/warrants then transmits to PeopleSoft
  • Completes monthly withholding report (state requirement)

This job description in no way implies that these are the only duties to be performed.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree in business or related field, or equivalent years of service
  • 2+ years of Accounts Payable or general accounting experience
  • Strong work ethics
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel and Word, Internet, 10-key by touch, Oracle experience a plus
  • Possess strong organizational and time management skills
  • Strong problem solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
  • Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations
  • Ability to respond effectively to the most sensitive inquiries and complaints

PREFERRED:

  • BA/BS in Business
  • Experience with Colleague is a plus
  • Two or more years related to higher education experience and/or training, or equivalent combination of education and experience
  • Working knowledge of the regulations of the Office of Management and Enterprise Services (OMES) and State Laws

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Travel/Accounts Payable Specialist), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd.
Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.