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Assistant Comptroller, Grants Open Close

Southeastern Oklahoma State University’s Finance Office invites applications for the position of Assistant Comptroller, Grants.

SUMMARY

The Assistant Comptroller, Grants is located in the Finance Office under the direct supervision of the Director of Finance/Comptroller. The primary focus of this position is to provide expertise on state and federal policy that governs programs funded by external sources. In addition, this position assists faculty and staff with fiscal matters rather than with funding opportunities. This position reviews grant budget proposals, expenditures and revenues associated with grants. In addition, this position provides expertise on: (1) State law and Office of Management and Enterprise Services (OMES) policies and procedures, (2) assisting the Director of Finance/Comptroller in directing all financial affairs of the university, (3) preparing financial statements with supporting schedules for the guidance of management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

GRANT-RELATED DUTIES

Pre-Award Services

  • Proposal Review and Submission
    • Assists faculty with development and submission of grant proposals including budgets through reviewing all external grant proposals for accuracy based on governing agency policies, project needs, and University policies.
    • Assures institutional official that all institutional requirements have been met and that the proposal, along with the assurances and certifications, may be signed and submitted to the external agency.
    • Facilitates the submission process and arranges for the institutional official to sign the proposal.

Post-Award Services
Support the institution by providing the fiscal management of grants and contracts and by complying with federal regulations concerning the expenditure of funds.

  • Regulatory Compliance
    • Comply with and monitor state and federal requirements for the management of grants and contracts – to interpret operational impact and recommend procedural changes as needed.
  • Grant Fiscal Management – critical function for the institution
    • Prepare account authorization for establishing separate account for each program.
    • Maintain program file with all pertinent documents.
    • Maintain database that identifies: governing agencies, source of funds, program budget, program director, and department number, period of grant, financial reporting and programmatic reporting.
    • Determine the allowability and allocability of expenditures for each grant, i.e. costs must be allowable, allocable, reasonable, and treated consistently.
      • Review and approve budget changes and time extensions and obtain sponsor approval when necessary.
    • Cost Sharing
      • Institution’s contributions to the implementation of the total project’s costs.
      • Requires careful documentation and reporting.
    • Billing/Invoicing – Monthly or Quarterly
      • Prepares and submits drawdowns for grant programs as specified in grant award and provided copy to Director of Finance/Comptroller.
    • Reporting – Monthly, Quarterly, Semi-annually, and/or Annually
      • Prepare all financial reports and be responsible for filing the reports with the appropriate governing agency including cost sharing expenditures.
      • Reconcile expenditures with program director.
    • Close-Out Procedure for Completing Program
      • Review grant to determine the financial obligations that must be liquidated with unobligated funds being returned to sponsor.
        • Submit final reports to program sponsor.
  • Audits and Surveys
    • Assist with annual A-133 Audit.
      • Prepares and submits annual NSF survey.
  • Facilities and Administrative Cost
    • Prepares monthly indirect cost calculations and submits jacket to Director of Finance/Comptroller for processing.
    • Initiates time and effort reporting.
    • Responsible for calculating and processing annual faculty grantsmanship stipends and indirect cost of compensation.
  • Responds to inquiries from the Director of Finance/Comptroller and Vice President of Business Affairs.

OTHER DUTIES:

  • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
  • Work with Director of Finance/Comptroller and Finance Office on day to day activities and month end processes, including financial reporting and account analysis, and reconciliation.
  • Assist in development analysis and interpretation of statistical and accounting information in order to appraise operation results in terms of performance against budget and other matters bearing on the fiscal soundness and operation effectiveness of the university.
  • Furnish internal reports, revise and update reports to be more useful and efficient and furnish external reports as necessary and ensure timely reporting of all monthly financial information.
  • Interface with outside agencies and audit firm(s) as needed.
  • Responsible for compliance with: Generally Accepted Accounting Principles (GAAP); Governmental Accounting and Auditing Standards (GAAS); National Association of College University Business Officers (NACUBO) procedures on financial accounting and reporting for higher education; Office of Management and Enterprise Services (OMES) procedures in fund structure, accounting codes and electronic financial data transmission; and all federal/state regulations that govern the financial operations of the university.
  • Responds to inquiries from the Director of Finance/Comptroller and Vice President of Business Affairs.
  • This job description in no way implies that these are the only duties to be performed.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

  • BA/BS in Business with an emphasis in Accounting or equivalent work experience that provides extensive knowledge of fundamental theories, principles, and concepts
  • Five to seven years’ experience in the financial reporting/general ledger area
  • Experience and knowledge of accounting, bookkeeping, data management, and financial reporting
  • Strong work ethics
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel, Word, and Internet-based applications
  • Ten key by touch
  • Strong organizational and time management skills
  • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Strong verbal and written communication skills
  • Strong interpersonal, supervisory and customer service skills required
  • Ability to multi-task, work under pressure and meet deadlines required with accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
  • Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations
  • Ability to respond effectively to the most sensitive inquiries and complaints
  • Effective and persuasive presentation skills on controversial or complex topics to top management
  • Ability to work with others as a team member

PREFERRED:

  • Master’s preferred or CPA license
  • Experience with Ellucian Colleague a plus
  • Three or more years’ grant management experience in an academic environment
  • Experience with educational budgeting process as related to grants
  • Five or more years’ experience related to higher education or equivalent combination of education and experience
  • Working knowledge of the regulations of the Office of Management and Enterprise Services (OMES) and State Laws

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Assistant Comptroller, Grants), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu.
SE participates in E-Verify.
www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Admissions Counselor/University Recruiter Open Close

Southeastern Oklahoma State University’s department of Admissions and Recruitment invites applications for the position of Admissions Counselor/University Recruiter.

SUMMARY

This position is responsible for the recruitment, advisement, admission, and matriculation of prospective students to Southeastern Oklahoma State University.  This position is primarily responsible for increasing new freshman student enrollment to the university. This position is expected to present the university in a positive and effective manner.  The Admissions Counselor/ University Recruiter must be able to effectively convey to a diverse constituency the features and benefits of the university.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Maintain a positive relationship with high school counselors and key officials who serve prospective students by providing them with current information, serving as a liaison between them and Southeastern, and coordinating recruitment activities as needed.
  • Advise prospective students by providing individualized assistance with identifying educational goals, major selection, and assessment of entry-level skills, scholarships, and financial aid planning. Correspond with students providing guidance, resources, or referrals to other university resources.
  • Interpret and ensure compliance with OSRHE and University admission policies regarding all aspects of student admissions, including student files. Evaluate required documents including transcripts, standardized test scores, and other academic records to determine admissions eligibility. Process applications and provide accurate and timely notification of admissions decisions and other information prior to, during, and after the admissions process is complete.
  • Recruit new and returning students to the university by providing accurate and timely information regarding admissions policies to prospective students, parents, high school counselors, teachers, and administrators.
  • Represent the University at high schools, community colleges, college fairs, the university, and other public functions. This includes making presentations and speaking about the university to prospective students and parents in order to achieve enrollment goals.
  • Conduct campus tours (on-site and virtually) to provide knowledgeable and professional representation of the university with students during tours and campus events.
  • Assist with entering and updating the prospect file, preparation, and processing mass mailing operations, and evaluating incoming mail in a timely manner.
  • Assist with planning and executing university recruitment events, programs, and campaigns, on and off campus.
  • Assist with updating all social media sites used for recruitment purposes.
  • Advise the Executive Director of Admissions and Recruitment and/or the Assistant Director on significant matters and support other members of the office in their goals and operational purposes.
  • Learn and interpret FERPA Regulations and apply the precepts in a wide variety of circumstances.
  • Other duties as assigned by the Executive Director of Admissions and Recruitment and/or Assistant Director.
  • Night and weekend work is required.
  • Travel is required.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

  1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
  2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
  3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
  4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned. 

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:  Bachelor’s degree. Excellent oral, written, and interpersonal skills. Proficient knowledge and use of Microsoft Office, excellent typing skills, 10 key expertise, persistent attention to details. This position requires the execution of responsibilities with minimum direct supervision and with considerable initiative. The individual must be able to work in an environment of constant interruption. A commitment to diversity and demonstrated ability to work with diverse persons. Travel is required. Must have a valid driver’s license and good driving record.

PREFERRED:  Experience with Ellucian Colleague, POISE or other student information system. Proven ability in developing effective working relationships with students, staff, and administrators.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Admissions Counselor/University Recruiter), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. | Durant, OK 74701
Email to hr@se.edu. SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Assistant Director, Educational Opportunity Center Open Close

Southeastern Oklahoma State University’s Educational Opportunity Center invites applications for the position of Assistant Director.

SUMMARY

To assist the EOC Project Director with training and supervision of staff, and managing and overseeing the project; and to increase the enrollment, retention, and successful completion of postsecondary educational programs by the disadvantaged adult target population through the provisions of educational access information, financial aid application assistance and personal, academic, financial literacy, and career counseling.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Major responsibilities include, but are not limited to:

· Assist the Director in supervising, selecting, and training of a qualified new staff.

· Train new staff on daily duties and responsibilities, as well as follow up on progress and recommendations for additional training, as needed.

· Assist in supervising, monitoring, and evaluating program activities.

· Orient target area agencies and schools on project goals and services, and maintain positive public relations.

· Monitor and track progress of participant data in Blumen database and other virtual and technology programs.

· Establish a working relationship through personal contact and group meetings with adults, eligible high school seniors (not served by a Talent Search program), service agencies, and educational institutions of the target area.

· Identify and select eligible participants for the project services.

· Collect and disseminate postsecondary admission, re-admission, and financial aid information.

· Counsel eligible participant concerning career options, educational goals, and academic and financial planning.

· Assist eligible participants with the application process for admission, re-admission, graduation equivalency, and financial aid, and identify admissions and financial aid problems for participants and assist them with resolution of these problems and develop intervention strategies accordingly.

· Arrange for support services to help the participant gain admission and improve their chances of completing a postsecondary educational program.

· Build and maintain confidential files on all participants to include documentation of all services provided.

· Prepare progress reports on each participant and conduct follow-up research of previous participants.

· Drive to target area counties to meet with potential students, service agency personnel, educational institutions, and attend county area meetings for information and student referrals.

· Maintain appropriate office hours on a flexible schedule.

· Assist the Project Director with submission of Annual Performance Report (APR).

· Assist the Project Director with annual program and staff evaluations.

· Perform duties as specified by the Project Director in their absence.

· Perform all other duties and responsibilities related to position as assigned by Project Director within the parameters of the U.S. Department of Education Guidelines.

· Other duties assigned within the scope of program goals.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain a constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

· Master’s degree in Counseling, Education, Public Relations/Communications, or related field.

· Must have two or more years of experience in education or TRIO programs.

· Must be a person who is able to relate to disadvantaged people, school administrators, and service agency personnel.

· Must exhibit the desire and ability to advocate for the disadvantaged participants.

· Must demonstrate strong written and oral communication skills.

· Must demonstrate computer skills appropriate to the position.

· Must have professional ethics and confidentiality related to the position.

· Must have a valid driver’s license and transportation to drive to and within target areas.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (Assistant Director-EOC), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu.
SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity

Counselor, Student Support Services Open Close

Southeastern Oklahoma State University’s Student Support Services (SSS) invites applications for the position of Counselor.

SUMMARY

To provide maximum counseling opportunities and meet the needs of each participant.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Provides career, personal, academic and financial counseling for program participants.

· Coordinates peer staff training and activities.

· Administers and interprets evaluative tests for program participants.

· Assists in the orientation and advisement of all in-coming program participants.

· Maintains, reviews, and evaluates student progress reports, and submits periodic evaluations and/or recommendations to the Program Director.

· Maintains needed program records and documentation of services provided.

· Establishes working relationships with University faculty and staff for the purpose of referrals and gaining and disseminating needed information on program participants.

· Assists Program Director in planning and implementing social and cultural events.

· Attends workshops, faculty conferences and professional meetings when deemed necessary by the Program Director.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

· Master’s degree or pursuant of Master’s degree in Counseling and Guidance or related area.

· Must be a person who is able to relate to students, instructors, counselors, and administration in a positive manner.

· Professional ethics related to position.

PREFERRED:

· LPC preferred.

· Prior TRIO experience preferred.

Employment is contingent upon the results of a national criminal and sex offender background check. Review of applications begins immediately, and the position will remain open until filled. Candidates must be eligible to work in the United States. To apply send an application for staff employment, letter of interest stating position desired (SSS-Counselor), resume, and unofficial transcripts or e-copies from each institution of higher education attended (If selected, official transcripts from each degree-granting institution will be required upon date of hire) to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Blvd. Durant, OK 74701
Email to hr@se.edu.
SE participates in E Verify.
www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.

Groundskeeper Open Close

Southeastern Oklahoma State University’s Physical Plant seeks applications for the position of Groundskeeper.

SUMMARY

This is routine manual labor in maintaining grounds, yards and lawns. An employee in a position allocated to this class is responsible for keeping lawns mowed and clean, watering lawns and shrubs, planting flowers, and picking up trash. Operation of tractor and related equipment also required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Trims and fertilizes trees, shrubbery, lawns, etc.

· Mows and edges lawns.

· Picks up trash from grounds

· Collects, loads and hauls trash from containers on campus.

· Waters lawns and shrubs as needed or directed.

· Hoes, weeds and otherwise tends flower beds and gardens.

· May operate a tractor or other grounds-keeping equipment and implements.

· Digs and plants flowers, shrubs and trees.

· Performs tree trimming and removal.

· Will be responsible for performing daily groundskeeping and custodial duties (maintaining a small group of buildings as assigned).

· Performs related duties as required.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

High School diploma or equivalent. Ability to follow written and oral instructions. General knowledge of groundskeeping maintenance procedures and equipment.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. Review of applications begins immediately and the position will remain open until filled. To apply send a completed Application for Staff Employment to:

Southeastern Oklahoma State University
Human Resources, Administration Building 309
425 W. University Boulevard, Durant, OK 74701 or email to hr@se.edu
SE participates in E-Verify. www.se.edu
SE is an AA/EEO employer committed to multicultural diversity.