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COVID-19 Update & FAQ

Last updated April 7, 2020

UPDATES FROM INTERIM PRESIDENT BRYON CLARK

Update: April 7, 2020

Last week, we completed our first full week of all online classes and telework in order to comply with the directives of local, state, and federal entities to promote social distancing. I realize in some cases, these transitions were not comfortable or easy; they had the potential to pose some challenges to our students, staff, and faculty. However, things appear to be running smoothly and I would like to commend everyone for their effort, patience, and understanding during this challenging time.  Again, let us know of any issues so that they can be addressed and we will keep everyone informed.

Now that we have implemented these strategies to better protect everyone’s health, we must plan for the future. We have received inquiries regarding an array of topics such commencement, housing and meal plan reimbursements, and whether programs, activities, and camps will be held on Southeastern’s campus this summer. We are working on plans for each and announcements will be forthcoming as soon as they are finalized.

With regard to the Summer Semester 2020, we plan to offer all courses online and by other types of distance education. Please note that by no later than mid-May, we will decide if face-to-face and/or blended courses can be offered safely and added to the summer schedule; again, we will keep you informed.

It is important to note that our campus buildings are still not open to the public to help limit the spread of the COVID-19; however, University personnel are diligently working via email, text, internet, social media, and telephone.

Students, faculty, and staff are encouraged to continue to use the link on the SE website (SE Coronavirus Updates), for the most recent updates in all areas. We will add information as needed.

Finally, we urge everyone to follow the guidelines outline by health officials and stay healthy!

Bryon Clark
Interim President

March 25, 2020 Open Close

I wanted to take this opportunity to express my appreciation to everyone as we work together to meet the needs of our students and campus community as a result of the challenges presented by the COVID-19.

Your patience, understanding, and cooperation is very important as we continue to operate during unprecedented times.

The situation continues to evolve, as over the past 24 hours, we have seen the first confirmed case of the Coronavirus in Bryan County, while Governor Stitt has issued additions to his previous executive order.

The Southeastern Executive Team met early this morning and again this afternoon to discuss the impact on the University, and we will be taking the following action at both the Durant campus and McCurtain County campus that is consistent with our Pandemic Plan: 

PERSONNEL

  • Beginning on Thursday, March 26, and until further notice, only essential personnel as previously identified by supervisors in the unit’s Pandemic Response Plan will be working on campus. Others will be teleworking, while other employees will be on call. All full-time benefits eligible employees will continue to receive normal pay during this time.
  • There are different employment policies regarding hourly, part-time employees; we are working through all our options regarding your continued employment.
  • Human Resources is currently preparing FAQ for distribution.  Please contact your immediate supervisor regarding your work schedule and other questions.

CAMPUS ACCESS

  • The Student Union will close tonight (March 25) at 7 p.m. and remain closed until further notice.
  • To comply with the Governor’s directive, campus buildings will remain locked and access is limited to individuals who perform essential duties as identified by the immediate supervisor.

STUDENTS

  • We have a limited number of students still in the residence halls, and they will continue to receive meals and other essential services.
  • We are assessing ways to help students who may need technology assistance as we transition to all on-line classes beginning Monday, March 30.
  • Southeastern has developed a revised grading policy, using guidance provided by the Oklahoma State Regents for Higher Education, that takes into consideration the challenges posed by transitioning to online teaching and learning.  This policy will be distributed by the Vice President for Academic Affairs via email and posted as a separate link on the FAQ website.

Students, faculty, and staff are encouraged to continue to use the link on the SE website (SE Coronavirus Updates), for the most recent updates in all areas. We are adding information daily as needed.

Our faculty and staff have worked diligently this week as we prepare to transition to all online classes beginning next week. We know there will be continue to be some issues and questions from time to time, and we will do our best to address those on a timely basis.

We maintain regular communication with health officials and higher education entities, and will advise you of any changes that could impact Southeastern and the area.

The safety, health, and welfare of our campus community remains our top priority.

Bryon Clark
Interim President

March 19, 2020 Open Close

We are nearing the end of spring break and I would like to update the campus community regarding Southeastern’s ongoing response to COVID-19.

Southeastern Oklahoma State University is moving to FULLY ONLINE COURSE DELIVERY FOR THE REMAINDER OF SPRING SEMESTER 2020This was a difficult decision, but it was made to further University efforts to reduce the number of individuals on campus.  At the time of this communication, there are no confirmed cases of COVID-19 reported for Bryan County, Oklahoma.  Please remember that:

  • as previously announced, spring break for students will be extended a week (March 23-27) to allow faculty and staff to prepare
  • current online courses will resume on March 23 as originally scheduled
  • courses previously offered using face-to-face and hybrid delivery will be transitioned to an online format; instruction for these courses will begin on March 30 as previously announced
  • students, if you have questions about learning in an online environment or about your courses, please visit the GOLD Course under My Courses in your Blackboard account and/or immediately email your instructor.

It is important to note that during this uncertain time, Southeastern still has a plan to serve our students.

FROM MARCH 19, 2020, UNTIL FURTHER NOTICE 

Due to the rapidly changing public health challenges posed by COVID-19 and the guidelines/directives provided by state and federal health and government officials, Southeastern is implementing the following changes to University operations to help slow the spread of COVID-19 by restricting the number of people on campus.  Please check your University email on a regular basis and visit SE Coronavirus Updates for updates and FAQs:

RESIDENTIAL HOUSING

  • We strongly encourage all students who live in residential housing to vacate campus at this time.  This is a difficult decision, but necessary to protect the health of our campus community. Specific information for on-campus housing residents is being emailed directly to the student.  We understand some students must maintain a physical presence on campus and we are committed to assisting them. Housing FAQ will provide more specific information.

TEMPORARY TELEWORK PLAN

  • Southeastern will implement a Temporary Telework Plan (SE Telework Policy). This plan will be in effect only as long as necessary to respond to the challenges caused by COVID-19.  The University will continue to monitor the situation, and by no later than April 3, make a determination about the continuation of teleworking.
  • Teleworking cannot be applied to certain necessary operations of the University, nor is it ideal for many other job functions.  However, unit managers, in consultation with their respective Vice President or other member of the Executive Team, will make arrangements so that those employees who can perform their work at home can do so as long as it such action is consistent with the Temporary Telework Plan and does not compromise the operations of the University.
  • For those employees who have job functions that cannot be performed at home, supervisors will develop individualized plans that adhere to the following guidelines:
    • create flexible and asynchronous (rotating) work schedules designed to minimize direct inter-employee contact;
    • practice social distancing in the workspace by maintaining a 6-foot inter-workstation spacing where possible; and
    • minimize multi-person meetings and transition all possible meetings to phone or virtual formats.
  • Supervisors should contact you by March 24 to develop your individual work plan, assess your needs, and arrange for the additional training and equipment as needed. If you have not been contacted by that date, please follow up with your supervisor.
  • Please note that in general, individuals are expected to work normal hours, regardless of location.

PUBLIC ACCESS TO CAMPUS

  • Effective immediately, Southeastern is temporarily restricting access of the general public to all University buildings on the main campus in Durant and the McCurtain County Campus.  Please note that other services typically provided to the public will still be available through electronic communication. All events on campus, either University-related or held by external groups, are suspended.  

SPRING COMMENCEMENT 2020

  • Spring graduation ceremonies will not take place in May. This decision was based on the recommendations of the Centers for Disease Control and Prevention to cancel/postpone large group events. We are discussing possible modifications and options that will allow us to honor our graduates and celebrate their achievements at an appropriate time. We will engage with spring graduates and current students to develop these alternative plans.

 UNIVERSITY-RELATED TRAVEL

  • Don’t forget that travel for all University-related business or academic purposes is suspended unless such travel is deemed absolutely critical to the University and pre-approved by the pertinent Vice President or other Executive Officer, and the President.

Southeastern will continue to monitor and revise its plan based on the changing environment caused by COVID-19, or as required by external entities.  The Office of the President will continue to provide periodic email updates; please visit SE Coronavirus Updates for additional information and FAQs by topic.

While I realize that the actions listed above will cause some inconvenience, they are needed to help protect the safety and wellness of our campus community and are consistent with the guidelines/directives of state and federal officials.  I strongly encourage all of you to do your part in reducing the spread of COVID-19 (CDC-Steps to Protect Yourself).  If you are sick, do not report to work but contact your supervisor as soon as possible.

Bryon Clark
Interim President

March 13, 2020 Open Close

As I mentioned in my email to you on Wednesday (March 11) concerning the coronavirus (COVID-19), things can change quickly. Updated information and frequently asked questions will be available at SE Coronavirus Updates.  There are still very few confirmed cases in Oklahoma, but as we begin spring break next week, we want to continue to do everything possible to mitigate the spread of COVID-19.  Please remember that you can take the personal actions recommended by the Center for Disease Control and Prevention to protect yourself and help slow the spread of the coronavirus (CDC-Steps to Protect Yourself).

After discussions with other Oklahoma colleges and universities, including our five sister institutions in the Regional University System of Oklahoma, and local health officials, Southeastern is taking the following steps as precautionary measures as applicable on its main campus in Durant, the McCurtain County Campus, and all other locations of program delivery.  You should contact the appropriate Vice President, or other Executive Officer, immediately if you have questions.

ACADEMIC PROGRAMMING

  • March 16-20
    • Spring Break—University closed as scheduled
  • March 23
    • Healthy faculty, staff, and administrators report to campus and university operations will resume.  Student employees have the option of reporting to work, but are not required to do so (please contact your immediate supervisor regarding your plans).
    • Online courses will continue as previously scheduled.
    • Even though the campus will be open, we are prohibiting large gatherings and cancelling internal and external campus events until further notice.
  • March 23-27
    • Students will have an extended break and not return to campus unless absolutely necessary.
    • Housing, meals, and other routine services will be available for those students that are not able to leave campus.
    • As stated above, students enrolled in previously scheduled online courses are expected to complete course requirements during this time.
    • Faculty and staff will use this week to transition face-to-face (f-2-f) and hybrid (courses with both online and f-2-f components) courses to an online delivery format (no assignments for these courses will be due during this time).
  • March 30
    • Online instruction for previously scheduled f-2-f and hybrid courses will commence and continue until at least April 10.  The mode of delivery for these courses will be reassessed and a decision will be made on April 3 regarding mode of delivery for the remainder of the semester.

ATHLETICS

  • March 12
    • The NCAA canceled the men’s and women’s 2020 basketball tournaments, as well as all remaining winter and spring NCAA championships. This obviously affected our men’s and women’s basketball teams, which had qualified for the NCAA Tournament.
    • The Great American Conference Council of Presidents announced an indefinite suspension of the conference’s sports activities – practices and competitions – for the remainder of the 2019-20 academic year, effective immediately.

TRAVEL

Southeastern strongly discourages University-related travel for business, academic, and other purposes, but realizes some travel is essential to continued operation. Such travel will require approval by the Vice President, or other Executive Officer, of the unit and the President.

  • All University-sponsored international travel is suspended until further notice.
  • All non-essential University-sponsored domestic air travel is suspended until further notice.
  • All travel for University-related business or academic purposes is suspended until further notice, unless such travel is deemed critical to the University.  Prior approval is required from the appropriate Vice President, or other Executive Officer, of the unit and the President.
  • International travel for personal reasons is highly discouraged.
  • All new registrations for events such as conferences/workshops will be suspended until further notice.

COMMUNICATION

We realize there will be many questions regarding these actions, but ask for your patience and cooperation as we work through various situations that might arise.  Please remember that our top priority is the safety and health of our students, faculty and staff, and everything we do is with that in mind.  We will continue our effort to monitor the situation and provide information as quickly as possible.

  • University-assigned email will be used as the primary form of communication.  Be sure to regularly check your Southeastern email for updates.
  • Additional information and University communications are available at SE Coronavirus Updates
  • The University’s website, learning management system (Blackboard) and social media accounts will also be used as other forms of communication.
  • For updated information on travel and other issues relating to coronavirus on the CDC website (CDC-Coronavirus Disease 2019)

Southeastern has an action plan for public health emergencies such as the situation caused by the coronavirus.  Some of the steps we have taken, or will take in the future, may cause disruption, but these actions are guided by our upmost priority of protecting students, faculty, and staff.

Bryon Clark
Interim President

 

March 11, 2020 Open Close

I know our students, faculty, and staff are looking forward to spring break next week (March 16-20).  Whether you have travel plans or are just planning to relax, please enjoy your time off.

With the recent outbreak of the coronavirus and the flu, please be careful in your travels and remember to take the personal actions recommended by the Center for Disease Control and Prevention to protect yourself (CDC-Steps to Protect Yourself).

As an extra precaution, if your personal travel plans include destinations identified by the CDC, or elsewhere overseas, I request that you notify my office this week using the following email:  travel@se.edu.  The goal of this request is not to encroach on your privacy, but to proactively address your safety as well as the safety of our students, staff, and faculty.  Southeastern will follow CDC recommendations related to such travel upon your return (CDC-Travel Information).

We have already addressed known University-related international travel in March and April; however, if you have not been contacted about such travel, or have University-related international travel scheduled for later in the year, please notify me this week, using travel@se.edu.

Currently, the CDC has identified China, Iran, South Korea, Italy, Japan, and Hong Kong as locations with increased levels of travel-related risk (CDC-Travel Information).  Please note that this could change at any time and you need to check for updated information on travel and other issues relating to coronavirus on the CDC website (CDC-Coronavirus Disease 2019)

At this time, Southeastern has not restricted domestic out-of-state travel for University-related business, but please use your personal discretion regarding such travel—your safety is my upmost concern.  It is important to note that in some cases, events already have been cancelled (e.g., Ellucian Live 2020) but in other cases, events have not been cancelled to date (e.g., Annual Conference of the Higher Learning Commission).  Southeastern will continue to monitor event cancellations and abide by the host entity’s decision.  For example, the Southeastern Women’s Basketball team departed from campus earlier today and then this afternoon, we were notified that the upcoming championship events for NCAA, including men’s and women’s basketball tournaments, will be conducted with only essential staff and limited family allowed to attend.  Please remember, at all times I will respect your decision if you choose not to travel, even if an event is not cancelled.

And remember, if you are sick, stay home – whether it’s this week or after spring break.  Communication is essential during this time.  Students, please contact your professors for all the assignments that you have missed due to illness. Faculty, staff, and administrators, be sure to contact your supervisor if you become sick.

The University has developed a contingency plan and will work very closely with health officials to protect our students, faculty, and staff.  Given the rapidly changing circumstances associated with the novel coronavirus, Southeastern is considering all options to mitigate its spread, including restricted access to the campus.  Therefore, as all of you (students, staff, and faculty) prepare to leave campus for spring break this week, you should consider taking instructional materials, devices, or other personal items with you.

The steps outlined in the contingency plan are being followed as stated above and no additional decisions have been made.  We will be monitoring the situation very closely until this health concern passes.  Be sure to regularly check your University email for updates when you are away from campus, especially during spring break.

Bryon Clark
Interim President

FREQUENTLY ASKED QUESTIONS

Academic Calendar Open Close

Southeastern will continue to use the academic Spring 2020 calendar as follows:

Pre-Enrollment Dates

Priority Pre-Enrollment for Currently Enrolled and Graduate Students
Online (24/7) or Walk-In (M-F, 8-5:00) October 7, 8 am – October 13
Open Pre-Enrollment for All Students
Online (24/7) or Walk-In (M-F, 8-5:00) October 14 14, 8 am – January 10

Semester Dates

16 Weeks First 4-Week Block Accelerated Online Programs – Term I Accelerated Online Programs – Term II
Classes Begin January 13 January 13 January 13 March 9
Payment Due Date for Tuition & Fees (without Fin Aid) January 13 January 13 January 10 March 6
Last Day to Add a Class January 17 January 13 January 10 March 6
Last Day to Drop a Class with No Grade January 17 January 17 January 17 March 13
Last Day to Drop a Class with Refund/No Charges January 17 January 17 January 17 March 13
Faculty Deadline to Certify Attendance January 24 by noon January 24 by noon January 24 by noon March 24
Faculty Deadline for First Early Alert Reporting (EAR) February 12 N/A February 12 N/A
Faculty Deadline for Second Early Alert Reporting (EAR) March 11 N/A N/A N/A
Deadline to Apply for Graduation April 1 April 1 April 1 April 1
Faculty Deadline for Final Early Reporting (EAR) April 15 N/A N/A April 15
Final day to Drop or Withdraw April 21 January 31 February 18 April 21
Final Exams May 4-8 Last Day of Class Last Day of Class Last Day of Class
Last Day of Semester or Block Class/Term May 10 February 9 March 1 May 3
Faculty Deadline to submit Final Grades to Registrar May 12 by noon February 12 March 6 May 8
Holidays (no classes) MLK Day (January 20) Spring Break (March 16-22) Easter Holiday (April 10)
Academics & Enrollment & Mid-Level Assessment Open Close

Summer/Fall 2020 Priority Pre-enrollment begins Monday, April 6!

Due to the COVID-19 pandemic, pre-enrollment has been delayed until April 6 to allow students and faculty time to make adjustments to the campus changes.

April 6: Priority Pre-enrollment for currently enrolled Seniors and Graduates

April 13Open Pre-enrollment for New and Continuing Students

Summer and Fall Class schedules may be viewed online.

ENROLLMENT FAQs

Since the campus is closed to visitors, do I still need to see an advisor before pre-enrolling?

Yes, advisor approval is still required before enrolling.  While in-person advising is not available at this time, there are a couple of different ways to meet with your advisor:   Video Conference (ex: Zoom) or Email. Please email your current academic advisor to make arrangements for advising. If you do not have an advisor, you may visit the Advising Center website for assistance.

I have heard there is a new system for fall enrollment. What does that mean?

Southeastern is changing to the Colleague ERP system for Fall 2020 pre-enrollment. This means that Summer 2020 pre-enrollment will take place in Campus Connect like previous semesters, and Fall 2020 pre-enrollment will use Colleague Self-Service. This pre-enrollment period may take a little extra time due to the two systems; however, our future pre-enrollments will be much easier once we are only using Colleague Self-Service.

Will there be training on how to use the new Colleague Self-Service for enrollment?

Yes, the Registrar’s Office has created the following training videos to guide you through the new system:

Advisorshttps://youtu.be/_hdmQFN4aYA

Enrollmenthttps://youtu.be/47dhtRJ3VI8

How do I log into Colleague Self-Service?

Students may go to https://www.se.edu/current-students and click on “My SE” to get to the Colleague Self-Service login.  Self-Service utilizes single sign on so login credentials will be the same as Blackboard or email for current students.

When I’m in Colleague Self-Service, it says to “add class to my plan.” What does that mean I’m enrolled?

No. We will be using Student Planning in Colleague to help students select a degree plan and stay on track for graduation. When schedules are available, a student may add classes to their plan for a semester. These will appear in yellow for “planned.” After you have planned your courses (by yourself or with your advisor), your advisor will need to approve the schedule. Once approved, you will need to finish your enrollment by clicking the register for classes button after enrollment opens. Your classes will appear in green for “enrolled.”

If I am a new student, where do I find my Colleague Self-Service login information?

For new students, your acceptance email should have included login information. If not, please email Admissions@se.edu for assistance.

I am a new student admitted for Fall 2020 but want to take a summer class.  What do I do?

New students admitted for Fall 2020 will not have a login for Campus Connect which is needed for Summer 2020 enrollment. If you were admitted for Fall 2020 and want to enroll in a summer course, please contact Admissions@se.edu  to be added for the summer semester.

Where do I check to see if I have a hold?

Current students may log into CampusConnect to see if you have any other holds that will block enrollment:  Admission Hold, Transfer or High School Transcript Holds, Business Services Hold, Probation/Enrollment Hold, etc. All of these holds will prevent pre-enrollment. If you have a hold, you should take care of this before visiting with your advisor.

I was supposed to attend the makeup Mid-Level Assessment Testing March 25-26, but it was canceled. What do I need to do?

All make-up Mid-Level Assessment Testing has been canceled at this time. We will send updated information once the make-up opportunities have been rescheduled. Until that time, assessment holds have been removed from student accounts. If you still have an assessment hold on your account or if you have other questions regarding the Mid-Level Assessment, please contact the Office of Academic Affairs at academicaffairs@se.edu.

How can I take my placement test from an off-campus location?

Students needing to take the placement test from an off-campus location can contact the Learning Center by phone at 580-745-2990 or email at learningcenter@se.edu.

Revised Grading Policy Open Close

Students, Faculty and Staff,

As the Vice President for Academic Affairs, and with the agreement of the leadership team in the Academic Affairs office, Southeastern has decided to implement the following policies for Spring 2020 regarding grading options. These options will allow students to choose between the standard letter grades and a pass/no pass (P or NP) option. We are hopeful that these policies will help all of us navigate the current challenges regarding the transition to online classes.

These policies will follow the recent guidelines established by the Oklahoma State Regents for Higher Education and applies to courses that are currently in progress. Courses that ended before March 15 are not included and will follow the normal grading policies and procedures.

  1. SE faculty will assign letter grades for the Spring 2020 courses in progress. A grade of W will not be assigned unless a student has withdrawn from a course.

Please note that the deadline for withdrawing from a course has been extended for those in full 16-week courses until April 21st. This date is the same as the date already listed for Spring II semester courses.

  1. After grades are posted, students can elect to change from a standard letter grade for a Spring 2020 course to P/NP grading options.

For Undergraduate courses:

  • Grades of A, B, C or D may be changed to a P
  • Grade of F may be changed to an NP

For Graduate courses:

  • Grades of A, B, C may be changed to a P
  • Grades of D and F may be changed to an NP
  1. For the Spring 2020 semester (including Spring II online courses) a student’s selection of the P/NP option will not negatively affect their academic standing (including academic probation status).
  2. Once a student elects to change from a standard letter grade to P/NP, the student cannot later request the grade to be reversed to the original standard letter grade.
  3. After final grades are posted, students must submit the request for a grade change for each class no later than 11:59 P.M. on May 15, 2020. Requests are expected to be submitted via a link in the Campus Connect system. Further announcements will be forthcoming. Requests submitted after the deadline cannot be considered due to state reporting requirements.

Please note the following:

  • Students should consider the possible implications of changing a grade to P/NP on graduate school applications or other future education/employment goals.
  • Grades of “P”, “NP”, “W”, and “AW” are GPA neutral, but the credit hours associated with the course will count in hours attempted for retention. A grade of P will count in earned hours for graduation.
  • A grade of P is NOT considered to be equivalent to a grade of ‘C’ towards prerequisite requirements for a future course if there is such a grade requirement.
  • A letter grade of “F” is calculated into the GPA.
  • Financial Aid will count grades of “P” as a passed class with no affect on your GPA and a completed class.  Grades of “NP”, “W”, “AW” will not affect your GPA but will count negatively toward your Pace (Class Completion Rate).  Financial aid calculations for satisfactory academic progress (SAP) may result in a different outcome than your academic GPA. For questions concerning the impact of changing to P/NP on financial aid, please email financialaid@se.edu.

Again, we are hopeful that these temporary grading policies give students some flexibility during this unusual academic semester.

Sincerely,

Dr. Teresa Golden
Vice President for Academic Affairs

Revised Grading Policy/Honor Roll Open Close

What is the effect of the P/NP grading option on President’s Honor Roll?

President’s Honor Roll – Students will be placed on the President’s Honor Roll if they are enrolled full-time in undergraduate classes and achieve a 4.00 GPA.  Grades of P/NP will not count against the student for this honor roll.

Dean’s Honor Roll Students will be placed on the Dean’s Honor Roll if they are enrolled full-time in undergraduate classes and achieve a 3.50 GPA and no grade lower than B.   Grades of P/NP will not count against the student for this honor roll.

If I choose the P/NP option for a course, will it still count as a prerequisite for another course?

If the prerequisite only requires that you have a passing grade, the grade of “P” will fulfill that prerequisite requirement.  For example, ENG 1213 requires successful completion of ENG 1113.

Courses that require a prerequisite with a grade of “C” or better will not be fulfilled by a grade of “P” in the prerequisite course.  For example, BIOL 1504 requires the completion of BIOL 1404 with a “C” or better.  

If I am currently on Academic Probation, what will happen if I don’t do well this semester?

For the Spring 2020 semester only, students currently on academic probation will not be suspended if they do not earn a 2.00 term GPA in regularly graded courses (A,B,C,D,F).   These students will receive an additional probation semester in order to raise their GPA.

If I am currently on Graduate Probation, what will happen if I don’t do well this semester?

For the Spring 2020 semester only, students currently on Graduate Probation will not be suspended if they do not earn a 3.00 term GPA in regularly graded courses (A,B,C,D,F).  These students will receive an additional probation semester in order to raise their GPA.

If I chose the P/NP grading option, will it affect my academic standing?

P/NP are GPA neutral grades and will not affect or change the student’s overall retention GPA.  Students who elect to receive P/NP grading in all classes will not see a change in their current Academic Status.  This means if the student is in good standing at the beginning of the semester, they would remain in good standing at the end of the semester.   Or, if the student was on academic probation at the beginning of the semester, they would remain on academic probation for the next semester.

What happens to my academic standing if I receive P/NP grading in some but not all of my classes?

Students who elect to receive P/NP grades for some but not all of their grades will have their Academic Status evaluated based on their remaining regularly graded courses (A,B,C,D,F).    

How will the P/NP grades affect my Financial Aid status/standing?

Financial Aid will count courses with a grade of “P” as passed and completed with no effect on the GPA.  While GPA neutral, grades of “NP”, “W”, “AW” will count negatively toward a student’s Financial Aid Pace (Class Completion Rate).  Financial aid calculations for satisfactory academic progress (SAP) may result in a different outcome than the student’s academic status based on the GPA. 

Will the P/NP grading option affect Honor Graduate status?

Bachelor Degree Honor Graduate calculations will still be based a student’s undergraduate cumulative GPA.   P/NP grading will not affect this calculation since they are GPA neutral.   The honor category will still be based on the GPA scale printed in the catalog.

Master Degree Honor Graduate status will still be based on the student’s cumulative graduate GPA.   P/NP grading will not affect this calculation since P/NP are GPA neutral.  Master candidates who have a 4.00 graduate cumulative GPA with one or more P/NP grades would still receive the “With Honors” graduation status.

Will P/NP grading affect the requirements for students who have applied for graduation?

Students who have applied to graduate at the end of the Spring 2020 semester will still be required to meet all academic and University requirements for graduation such as overall GPA requirements, major GPA requirements, course requirements, etc.   

If I choose P/NP grading, will courses graded with a “P” still count for graduation?

Courses graded with a “P” grade will meet the graduation requirement of a passing grade or successful completion of the course.

Will the “P” grade meet the same requirement if I need a certain letter grade to graduate?

If a certain grade in a course is needed to meet a GPA requirement for the major, general education, or overall, students will be responsible for earning the required grade for that requirement.  For example, if a student needed 3 hours of “B” in SOC 1113 to achieve a 2.00 GPA in their general education, a grade of “P” will not fulfill this requirement.

Does a course with a “P” grade fulfill a major requirement where I need to make a “C” or better?

In majors where a grade of “C” or better is required in all core courses, the grade of “P” will not fulfill this requirement.

How does P/NP grading affect my total hours earned?

Courses with a grade of “P” will count in total hours earned for graduation.   A grade of “NP” will not count in hours earned for graduation.

Administrative Services Open Close

How do I contact your office?  

  • Best way at this time is email: Administrativeservices@se.edu
  • Call 580-745-2980 during temporary hours of operations.
  • Hours of operation –

Monday:          10:00 a.m. – 5:00 p.m.
Tuesday:          10:00 a.m. – 5:00 p.m.
Wednesday:    8:00 a.m. – 3:00 p.m
Thursday:        10:00 a.m. – 5:00 p.m.
Friday:              8:00 a.m. – 3:00 p.m

Can I still send mail and packages? 

  • Yes, same process. Fill out the mail slip and bring your items to Administrative Services for processing. The building is locked so you will need to knock on the front door.

Will I get a notification that my package has been received? 

  • Yes, if we receive a package that has a tracking number, you will receive the same notification as before. The only difference is the package will need to be picked up from Administrative Services.
  • Mail without tracking is not scanned, so you will not get a notification for standard mail.

How will I get mail and packages? 

  • We will not be delivering to campus at this time. All mail will need to be picked up from Administrative Services until further notice.
  • All student mail and packages will be available for pick up at Administrative Services. Student mailboxes will not be used until further notice.
  • For students that have already left campus and have mail and packages left, contact us at adminstrativeservices@se.edu or call 580-745-2980. We will ship your packages and mail to your home address.
  • Notify Administrativeservices@se.edu if are expecting time sensitive mail. We will notify you once the item has been received and is ready for pick up.

Will I be able to special order printed items like letterhead and business cards? 

  • At this time, we will not process orders for items being printed off campus.
  • If you need something printed in house, email printingservices@se.edu. We will process the order and let you know when it will be available for pickup.

Will the public still be able to use the Print Shop? 

  • At this time, the Print Shop will be closed for public use.
Admissions & Recruitment Open Close

Can I complete an application for admission to Southeastern?

Yes! We accept online applications. You can click here to get started. There is a $20 application fee for U.S. residents and a $55 fee for International students. Once we receive all of your supporting documentation, we will review your file for admissions and contact you.

Can I schedule a campus tour?

YES! We are providing real-time, interactive, virtual tours through Zoom.  You can click here to complete a request form. You will then be contacted by a Southeastern recruiter who will find a time that fits your schedule to set up a Zoom meeting and help answer all of your questions. Unfortunately, due to the COVID-19 Virus, Southeastern is not currently giving on site campus tours.  Stay home and stay safe but still see and learn about our beautiful campus.

Can I request information concerning Southeastern?

Yes!  Please  click here and complete the request form. We will send you information as soon as possible.

Can I take my placement test from home?

Yes! Students needing to take the placement test from home can contact the Learning Center by phone at 580-745-2990 or email at learningcenter@se.edu . A computer and internet connection is all you need!

Bursar/Business Office Open Close

How do I contact your office? 

Email is the best way to contact the Business Office.  You may send an email to businessoffice@se.eduatowne@se.edussmith@se.edu or gdewald@se.edu.

Will financial aid disbursements still be issued to students?  

Yes, student refunds will be issued on a weekly basis. Refunds will be issued to the students selected refund preference through Herring Bank.

How will I pay my outstanding bill to enroll for upcoming semesters if the campus offices are closed to students? 

All payments will be made online through Campus Connect. American Express is not an accepted credit card through our payment provider. All other major credit cards are accepted.

How do I fill out a payment plan?  

You may enroll in a payment plan through Campus Connect.

How do I get my business hold removed if I have paid my bill in full or to $500 or less and have enrolled in a payment plan? 

Please send an email to businessoffice@se.edu and a member of the Business Office staff will verify payment and an approved payment plan. The hold will be removed once all approvals are met.

Career Management Center Open Close

The Career Management Center (CMC) seeks to help Southeastern students and alumni with their career plans. Whether you are planning to go to graduate/professional school or are taking the next steps in your career, CMC is here for you during quarantine!  We provide career counseling, resume critiques, mock interviews, assistance with employment, and many more resources that will help you achieve your career goals.

Hours of Operation:

Monday – Friday

8:00 a.m. to 5:00 p.m.

How to Contact Us?

EMAIL – Careers@se.edu

PHONE – 580-745-2270

LIVE CHAT

Chat with one of our Career Mangement Center staff members.  Live support is available during these hours on the CMC site – www.se.edu/careers.

M/W/F –  9:00 a.m. to 11:00 a.m. and 1:00 p.m. to 5:00 p.m.

T/T: 1:00 p.m. to 9:00 p.m.

SCHEDULE AN APPOINTMENT

We also offer Zoom sessions by appointment for resume critiques, mock interviews, career exploration and more!  Zoom software is required for these sessions.  Please download this (for free) at https://zoom.us.

Click HERE to schedule a Zoom session with a CMC staff member.

FOLLOW US:

Twitter

Facebook

LinkedIn

Commencement Open Close

Spring graduation ceremonies will not take place in May, though officials are discussing possible options for a later date. We are all looking forward to celebrating your accomplishment and will engage with students to create an alternative plan.

Disability Accommodation Open Close

Accommodations will still be available for students who are registered with the Office of Disability Services. To request accommodations or for specific inquiries regarding your accommodations, please contact Tiffany Tate at ttate@se.edu or 580-745-3036

 I am not getting my approved accommodation in _________ class. What do I do?

Faculty and staff are working hard to make sure classes are as accessible as possible. However, due to the nature of this change, some accommodations may take longer to implement. The Office of Disability Services is working with University faculty and staff to ensure that accessibility is available regardless of the original class format. Thank you for your patience during this time. To discuss a specific accommodation, please contact Tiffany Tate in the Office of Disability Services at ttate@se.edu or 580-745-3036.

I am not feeling well and I am having trouble keeping up with my class. Can I have an excused absence/extended deadlines?

Please contact Tiffany Tate at the Office of Disability Services at ttate@se.edu or 580-745-3036 and she will work the Office for Student Affairs to assist you.

Emergency Management Open Close

In the event of a public health threat with significant impact on public safety, the Bryan County Health Department will assist the university with coordination of plans to help keep our campus safe.

Face-to-Face Students Transitioning to Online Courses Open Close

How do I access Blackboard?

Go to blackboard.se.edu. Your username is your full Southeastern email address. Your password is the same password you use to access your Southeastern email.

Where do I find GOLD Orientation?

GOLD Orientation is a course, listed under “My Courses” in your Blackboard account.

Am I required to take GOLD Orientation for classes that were originally F2F?

That’s up to your instructor. In most cases, no. If your instructor is concerned about students not having the skills necessary for the online format, they may choose to require it. Even if your instructor does not require it, it is strongly encouraged that students complete GOLD as an effort in proactively preparing for the online format. 

Will courses that had been F2F be set up like my other online classes?

There will always be similarities and differences, but keep in mind that your other online classes were scheduled as online and developed with that format in mind from the beginning. More extensive time and support was also available in the development of online courses to meet the goals of that format. Courses that had been F2F and are now transitioning to online are making a very quick transition. Some instructors may utilize the existing online template, but they are not required to do so. Various tools and strategies may be used to accomplish this quick change. We hope that students will be patient and will not evaluate the effectiveness of online learning in general based on a crisis situation. 

How do I get technical support?

Technical support is available in the following formats:
Blackboard Support Live Chat, available on the course menu in Blackboard and on the CIDT Website.

CIDT Email: CIDT@se.edu
CIDT Technical Support Remote Phone Number: 580-789-9643
Starting March 23, Technical support in all forms listed above will be available from 7:00am until 1:00am every day including weekends.

Do I need to pay for tutor.com?

No, the university pays for online tutoring via tutor.com. If you are being asked for payment information, you probably typed tutor.com into the address bar of your browser. Please do not access this tool through their main website. Instead, you should click tutor.com from the course menu in your course. Tutor.com is part of our single sign on system, so when you click from there, it will recognize your account – no additional sign in required. 

What do I need to have for a Respondus test?

Be sure you have downloaded Southeastern’s Respondus. Once in the test, Respondus will ask you to show a photo ID, so have that ready. It will also ask for an environment check. An external cameral is best for this, but a laptop can also be lifted and turned to show the room. Respondus tests can also be taken from an iPad, but the instructor has to enable that option. You may want to let your instructor know you plan to use an iPan in advance. Respondus is not compatible with Chromebooks. 

Why is my Respondus test asking for a password?

Respondus is a browser (like Chrome, Firefox, Safari, and Explorer). If you are in another browser other than Respondus, you will be asked for a password that you do not have. Once you download Respondus, open it and navigate to the test from inside it. 

What do I need to have to participate in a Zoom meeting?

You can participate in a Zoom meeting from a computer, phone, or tablet. We encourage you to have a webcam and microphone, but even without these, you can listen, and you can ask questions via the chat tool.  

Is live attendance required if my teacher schedules a Zoom meeting for class?

Live attendance is certainly preferred, and intended. However, your instructors have been asked to record the meetings they host in case anyone was unable to join due to connectivity issues or other technical problems. Try to attend all Zoom meetings live if possible and let your instructor know if you are unable to do so. If you experience technical difficulties, contact CIDT by emailing CIDT@se.edu, using live chat, or calling 580-789-9643. 

Do I need to purchase Microsoft Office?

No! Microsoft Office is FREE for students! Go to portal.office.com. Watch this video for help with the instal. 

What if I do not have the technology needed for Respondus, Zoom, or other class needs?

We understand that this is not a scenario you anticipated or prepared for and that some students may not have all the technology resources necessary for some course options to go smoothly. Please be patient as we work through needs on a case by case basis. First, contact your instructor to explore options. CIDT may be included in the conversation to troubleshoot and/or recommend alternatives. We will do our best to meet the needs of both instructors and students while ensuring academic integrity.

Finance Office Open Close

Will vendors still get paid?  

Yes, vendors will still be paid

How will vendors be paid? 

Vendors will be paid by the same processes as usual. After the proper documentation is submitted to the Finance Office, payments will be processed through Finance, and then sent to the State for verification.

What if they only take a check? 

Checks will continue to be printed and mailed out.  Changes will be made to accommodate vendors who prefer to pick up their checks.

Will vendors be able to pick up checks in the Finance Office?   

If a check is needed to be hand delivered to a vendor, we can make arrangements for the check to be picked up by the requestor. The department can then make necessary arrangements to deliver the check to the vendor. Since the building is closed to the public, vendors will not be able to pick up the check in the Finance Office.

How/where do I turn in my accounts payable or ProCard paperwork?  

Accounts Payable 

  • If possible, please email an electronic copy of the accounts payable packets (purchase order, invoice, and any documentation such as event flyer, necessary email, or roster) to AccountsPayable@se.edu. Please include “Accounts Payable Packet” or “Travel Reimbursement Packet” in the subject line for differentiation. If you send an electronic copy, DO NOT throw away originals and please do not send the paper copies at this time. We will still need to be able to present original documents to auditors if necessary, but if sent through both methods it could lead to an invoice erroneously being paid twice.
  • If you are unable to send electronic copies, please deliver paperwork (in an envelope, addressed to Finance Office) to Administrative Services during their new operating hours. Administrative Services will be able to answer questions about mail services, both pick up and drop off.

P-Card 

  • If possible, and a smaller packet, please email an electronic copy to AccountsPayable@se.edu. In the subject line please include “P-Card Statement Packet” and the department name so that it can be easily separated from actual Accounts Payable documents.
  • If you are unable to send electronic copies, or if the statement packet is too big to reasonably scan, please deliver paperwork (in an envelope, addressed to Finance Office) to Administrative Services during their new operating hours. Administrative Services will be able to answer questions about mail services, both pick up and drop off.

How do I contact your office?   

Email is the preferred method, although all staff will be checking their voicemail regularly.

AccountsPayable@se.edu

  • Used to submit documentation for payment processing, including any remaining travel reimbursements.
  • Questions related to payment processing.

Purchasing@se.edu

  • Used to submit vendor setup documentation.
  • Questions regarding purchasing or vendor setup. 

Finance Office Staff 

Financial Aid Open Close

How do I contact your office?   

Contact our office using the Financial Aid email – financialaid@se.edu. We do not have the ability to answer phones from home nor do we take appointments.

I have paperwork I need to drop-off. How do I do that? 

Take a picture of your paperwork and email it to financialaid@se.edu. We will process all paperwork electronically.

Will/How will we be completing Files for Financial Aid/Federal Aid? 

Files will still be completed and aid will still be disbursed. There may be a delay moving to the teleworking but we will be completing/awarding/disbursing aid. You can email paperwork and ask questions via the financial aid email.

Will financial aid disbursements still be issued to students? 

Yes, student refunds will be issued on a weekly basis. Refunds will be issued to the students selected refund preference through Herring Bank.

Contact information:

Health & Counseling Services Open Close

When should I seek medical care?

If you are showing signs of illness, you may call Student Health at 580-745-2988 and leave a message for guidance, use the CDC Self-Checker ,or call 211 in the state of Oklahoma and request to be transferred to the State Health Department COVID Hotline.

Will health and counseling services still be available to me if classes go online and I am still here? 

We will continue to serve students for as long as we can.  Services, and/or the delivery of services, may be modified during this time.  We will not be accepting walk-in patients/clients. Please call 580-745-2988 to visit with the health and counseling staff about an appointment.

How do I protect myself from getting sick?

Wash your hands often with soap and water and keep them away from your face.  If you don’t have access to a sink, use hand sanitizer.  Avoid close contact with people who are sick and put distance between yourself and other people during times of increase illness transmission.  Keep your environment cleaned and disinfect commonly touched surfaces.  Get plenty of rest, eat a well-balanced diet, avoid alcohol and other immune suppressing substances.  Protect others by staying home if you become sick, and cover your coughs and sneezes.  More guidance is provided on the CDC webpage.

What should I do with the anxiety stemming from concern about family, the media and deaths related to coronavirus (COVID-19)?

  1. Keep things in perspective- Take a deep breath and remind yourself that you are healthy and it is within your power to take measures to avoid illness.
  2. Get the facts- Find a credible source you can trust for information, like the CDC.
  3. Keep connected- Maintain social networks from a distance to foster a sense of the normal in your life and that will provide valuable outlets for sharing feelings and relieving stress.
  4. Maintain good self-care

Great resources can be found at the The Conversation, The Child Mind Institute, Koru Mindfullness Program, or CDC.  We know this situation is challenging.  People who are already managing existing mental health conditions should prioritize self-care during difficult times and should contact their clinician if they have questions or concerns.  To reach the National Suicide Prevention Lifeline, call 1-800-273-TALK (8255). Text “START” to 741-741 to reach the Crisis Text Line.  We are all in this together and we hope this information can help cultivate perspective and curb anxiety.

Will I still have access to the Wellness Center, intramural sports and the fitness classes? 

No. These programs would reduce social distancing and are not essential to supporting the academic mission of the university in times of crisis planning.  We will be posting hours soon for continued use of the food pantry housed in this area; however, if you have an immediate need, please call our office at 580-745-2988 and we will get back with you about getting you food as quickly as possible.

 

Housing & Residence Life Open Close

Can students remain on campus?

We strongly encourage all students living on campus to vacate campus and check out of the residence halls.  Only those with no alternative living site should remain in the residence halls (e.g. your alternative home is international, SE is your permanent address, you must remain on campus to work, you do not have a phone/device with internet capabilities). Students who remain on campus could be relocated to a different site to assist with social distancing and housing operations. Information for students continuing to live on campus will received further directives through their student email.

How do I check out of my room permanently for Spring 2020?

Follow the directions from Housing and Residence Life in your student email to schedule and complete a residence hall check out.

Will there be food services during this time?

Yes. Food service is available twice a day from the Grill.  Meal service will be atypical with meals available for take-away only.

Will I receive a refund for my room and board?  

More information regarding fees and refunds will be distributed as decisions are made.

Where can I get more information regarding Housing & Residence Life?

Contact the Housing & Residence Life office at 580-745-2948 or, outside of regular office hours, 580-380-7460. You may also email housing@se.edu.

Will the Glen D. Johnson Student Union be open?

No, the Glen D. Johnson Student Union will be closed except for food service at the designated hours. Services that are currently housed in the Union can be accessed via email as those employees will be teleworking. Please use the Campus Directory for email addresses.

Human Resources Open Close

What does the “Families First Coronavirus Response Act (FFCRA)” provide employees? 

Click here for more information

How do I contact Human Resources?    

Please contact HR through email or we are periodically checking our voice mail off campus until we get the new VIVE telephone system. 

Human Resources hr@se.edu  

Marjorie Robertson mrobertson@se.edu 580-745-2156 

Dorothy Owens dowens@se.edu  580-745-2154 

Debbie Maness dmaness@se.edu 580-745-2158 

Jennifer Moore jmoore@se.edu 580-745-2490 

Sheila Gold sgold@se.edu  580-745-3192

Student/Hourly Employees  

How are student work study employees impacted?  

Student work study employees may be paid if there is actual work they can do on campus or telework. Reach out to your supervisor for further guidance.  HR is seeking additional guidance. You must stay within your financial aid award and departmental awards. 

How are regular work students and hourly employees impacted?   

Regular work students and hourly employees may be paid if there is actual work they can do on campus or telework. Reach out to your supervisor for further guidance.  HR is researching other possible scenarios.   

How do I enter my time going forward?  

If you are working, you should enter your time in Self Service as normal. Additional information will be communicated to student employees/supervisors as soon as possible. 

Will student employees/hourly employees have rights to file for unemployment due to COVID-19? 

The U.S. Department of Labor has issued guidance: https://www.mass.gov/resource/information-on-unemployment-and-coronavirus-covid-19

How do I know if I can telework or continue to come to campus? 

Reach out to your supervisor for further guidance.  

FULL TIME EMPLOYEES 

Will I still get paid?  

All full-time benefits eligible employees will still be paid.  Please read the telework policy https://www.se.edu/teleworkpolicy/.  Per Interim President Clark’s email:  Southeastern implemented a Temporary Telework Plan. This plan will be in effect only as long as necessary to respond to the challenges caused by COVID-19.  The University will continue to monitor the situation, and make a determination about the continuation of teleworking. Teleworking cannot be applied to certain necessary operations of the University, nor is it ideal for many other job functions. However, unit managers, in consultation with their respective Vice President or other member of the Executive Team, will make arrangements so that those employees who can perform their work at home can do so as long as such action is consistent with the Temporary Telework Plan and does not compromise the operations of the University.

I’m only allowed to telework; will I be allowed access back to the University to pick up any additional materials needed for work?

University access will be limited; however, you should reach out to your supervisor for guidance. 

During the current situation due to COVID-19, telework will be leveraged as a means to continue operations to the best of our ability. 

 I am essential personnel; will I be allowed access into the university?

Healthy essential personnel providing critical services shall continue to report to the duty station as their schedule requires.

I am a healthy employee who has been deemed non-essential personnel with no ability to telework, what do I do?

Non-essential personnel that cannot be deployed to critical services, should go home as directed by their supervisor.  As “other duties as assigned” you will be fully “on-call” for spontaneous and unpredictable University needs as they arise unless you are taking some type of compensatory, annual, sick, or personal leave as approved in advance by your supervisor. On-call status means that you must be prepared, during the workday, to immediately respond to a phone call from your supervisor assigning you to a pertinent task or assignment without notice. For leave reports, this on-call status shall be reported as Inclement Weather.  You will receive regular pay.

I am a healthy employee who has been exposed to COVID-19.

Healthy employees who have been exposed to confirmed COVID-19 should work from home for a period of fourteen days. If you develop any illness you are encouraged to take sick leave even if you are at home. Reach out to Human Resources for further instruction.

I am a healthy essential personnel providing critical services and have been exposed to confirmed COVID-19 and cannot work from home.

Healthy essential personnel who cannot work from home who have been exposed to confirmed COVID-19, should remain at home on regular pay with sick leave for a period of fourteen days.  This time off will be reported as Inclement Weather on the leave report.  Reach out to Human Resources for further questions.

I am a healthy essential personnel providing critical services and suspect I’ve been exposed to COVID-19.

Healthy essential personnel providing critical services who have been exposed to suspected COVID-19 should report to telework as usual, taking care to watch for symptoms and using sick leave should symptoms arise. Reach out to Human Resources for further questions.

I am a healthy employee who has the ability to telework and choose not to?

Healthy employees who have the ability to telework are required to work or seek supervisor approval to  use accrued compensatory, annual, personal or sick leave. Contact Human Resources if you have no accrued leave available.

I’m a healthy employee who cared for a dependent and am ready to return to work.  What do I need to do?

A healthy employee who took leave to care for a dependent should return to telework when the dependent is well.

What if we need assistance with technology set up at home to work? (Printer, scanner, laptop, internet) 

IT will be looking for ways to help employees during this time. Contact the Help Desk with questions.

How will the community be in contact with SE? 

The community will be able to contact departments through email. Some University telephones have been updated to where they will ring personal cell phones.  IT and Telecommunications are working hard to get the entire campus changed to the new VIVE telephone system. For offices that have not transitioned telephones yet, please consider changing your voicemail to reflect that calls may be returned within a reasonable period of time due to telework. You may also check your voice mails off campus. You may do this by calling 580-745-2300. If you have any further questions, please contact telecommunications.

What supplies will I be able to have at home? 

Supplies will need to be approved by your immediate supervisor. 

I have a position open and it’s being advertised now, what do I do? 

All staff positions are on hold for now.  (Consult your VP if you have concerns). Administration will review the open positions in the next few weeks to determine process going forward. Faculty positions are still moving forward for hiring.     

How will transaction forms be processed? 

HR is working with IT to have an electronic Employee Transaction form which will be able to be sent through email. Expect further information soon. 

Evaluations are usually done in April; will this happen this year? 

Evaluations will be postponed until September 2020.  

What if I need to take annual leave, personal leave or sick leave during the telework time?   

Normal departmental/university policies should be followed when teleworking. 

What if I feel ill?  

Do not come to campus!  If you believe your symptoms warrant testing, BCBS has the 24-hour nurse hotline available (800-581-0407) at no cost to employees/dependents covered by insurance.  SE’s benefits package includes the Zero Card, which covers the full cost of a physician-ordered COVID-19 test. Full details may be found at www.thezerocard.com/covid-19. 

I am able to telework; do I have to work 40 hours work week 

Yes, you are still required to work the full 40 hour work week or take necessary leave. All University business processes will still need to be completed and kept moving as smoothly as possible. You should be engaged during normal work hours. 

How do I turn in my leave reports?

You should track all work/leave time while on telework.  Further instructions will be given upon return to campus. All departmental/university policies are still in force. Any employee who must use leave and doesn’t have available leave must contact Human Resources immediately. 

If I am a healthy employee should I be teleworking?

Healthy employees should be at home teleworking and tracking time worked. 

I have both annual leave and compensatory time. For an unrelated COVID-19 absence, do I still have to take my compensatory time first? 

Yes. SE employees who have a compensatory time balance are still required to exhaust their compensatory time prior to taking any annual leave. 

Supervisors 

Once your department has determined which employees are eligible for telework, your department should proceed as follows: 

Plan with your personnel on how to best facilitate your workflow and operations with teleworking employees. These requirements should be liberally applied so that many employees are identified as telework eligible.   For example, an employee’s primary task may require their physical presence, but secondary tasks may be performed at home. In this case, the employee could telework a portion of the day and use appropriate leave or alternative shift (flex scheduling) to make up the balance.   

  • Develop and maintain a list of telework eligible and ineligible employees. 
  • Notify your employees as to whether they are telework-eligible or ineligible.  
  • In all circumstances, employees should be advised that no paper documents that contain personally identifiable or FERPA protected information should be taken home. 
  • Notify your VP or Human Resources HR@se.edu if you have any questions.   
  • Employees must prepare to broadly implement the telework arrangement as both a public health and safety issue and to ensure continuity of mission essential functions.   

Can the University President determine the University CLOSED at any time? 

Yes, the President of the University or his designee will release additional information if they deem it necessary to CLOSE University offices. 

If daycares and/or school systems are closed due to COVID-19, can a teleworking employee perform telework with a child in the home? 

Supervisors may allow the employee to telework, as a special exception, in these circumstances.  Non-exempt employees would be expected to account for work and non-work hours during their tour of duty and take appropriate paid leave to account for time spent away from normal work-related duties (e.g., to care for small children). Exempt employees would similarly be expected to take appropriate leave as necessary, mirroring their supervisor’s regular leave-taking expectations.   

If a telework employee becomes ill, should they continue to work? 

No. Sick leave should be used to cover such a period of sickness. If they do not have enough sick leave to cover the absence, the employee may request compensatory time, annual leave or personal leave. If no leave is available, please contact Human Resources. 

Must an employee have a doctor’s note if requesting to use sick leave of 5 days or more due to an illness from a quarantinable communicable disease, such as CPVOD-19?

Not necessarily. An employee’s self-certification as to the reason for his or her absence may be considered administratively acceptable evidence.  Supervisors should use their best judgment in these situations. Please let Human Resources know for these instances. 

NOTE: All departmental/University policies are still in force and should be followed as business as usual. 

Non-University Events Hosted on Campus Open Close

I have reserved space on campus for my event, can I still have it?

No.  The main campus including all respective buildings on this campus, will be closed to the general public.  Individual facility representatives will reach out to you regarding your reservation.

May I reschedule for another date?

Not at this time.

Office of University Communications Open Close

When will the office be opened?

It will be staffed Monday-Friday from 8 a.m. to 5 p.m. For after hour emergencies, please utilize the email addresses listed below.

Who do I contact to update items on the website or for news releases?

Alan Burton aburton@se.ed 580-745-2731
Blake Allen ballen@se.edu 580-745-2842

Physical Plant Open Close

How do I contact your office?  

Office Phone: 580-745-2839 

OR

Email: 

Dan Simmons, dsimmons@se.edu
Johnnna Towne, jtowne@se.edu 

How do I submit a work-order?

https://www.se.edu/physical-plant/

SE B&N Bookstore Open Close

Is the SE B&N store open?   What are the hours? 

To join in the global effort to prevent and minimize the spread of the COVID-19 virus, Barnes & Noble @ Southeastern’s location on campus will temporarily close through April 5, 2020. They are hopeful to re-open for normal business on April 6.  The campus community will be kept informed closer to that date with any issues or concerns about reopening on April 6.     

How do I contact the bookstore? 

During the closure, you can contact the bookstore by emailing sm320@bncollege.com or llandon@se.edu.    

I’m a student.  How do I get my class materials?   

The bookstore website is still fully functional for student orders.  While students will not be able to pick orders up in store during this time, they can place an order for shipment to their home address.  We are currently offering free shipping with all web orders.  

It’s important to note that there is a link at the top of the bookstore homepage that links to information on a free eBook program that our partner VitalSource is offering students.  Many publishers are offering their eBook library to students for free use thru May 25 with this program. 

https://se.bncollege.com/shop/se-oklahoma/home 

What about book buyback?   

  • Students will be able to sell their books back to the bookstore once we re-open.  As always students will need to bring a student ID along with their materials.  This process is not changing.  (If for some reason we are not able to re-open by end of term we will re-visit options for this process).   
  • If a student has rented their textbooks with B&N @ SE, they can access a free UPS shipping label from the bookstore website and send those books back to us at the end of the term. 

I am a faculty member. How do I submit my course adoptions?  

Faculty can and should submit their summer and fall book adoptions to the bookstore via our adoption platform Faculty Enlight.  Faculty can click on the Faculty Resource tab (top right of bookstore homepage) to be taken directly to Faculty Enlight.  If they have questions or concerns about materials they should use email addresses listed above to communicate with Lisa Landon, Store Manager 

Scholarships Open Close

How is the COVID-19 pandemic affecting scholarships?

  • The University offices are closed to the public until further notice; however, most offices are still available via email. To contact the Scholarship Office, email SEscholarships@se.edu.
  • The payment and awarding of scholarships for spring 2020 and/or the upcoming 2020-2021 academic year may take longer than usual, but will still occur as quickly as possible.

Where can I find more information on scholarships?

Reference the Scholarships and Waivers page on the Southeastern website for information regarding scholarships: https://www.se.edu/financial-aid/scholarship-information/.

How do I apply for scholarships?

  • You must be admitted first!
    • Once you are admitted, you will receive instructions on how to apply. You can also follow the steps on the Scholarships and Waivers page referenced in question 1.

I missed the March 1st priority deadline. Can I still apply?

  • Yes, and we encourage you to apply in case funds become available throughout the year.
    • The scholarship application closes August 1st each year and the new one opens September 15th.

I applied for scholarships, but I haven’t heard anything.

  • New freshmen scholarship awards (Honors, President’s Leadership Class, and tuition waivers) were sent March 13th via mail.
  • All other scholarship award notifications will be sent starting April 3rd via student email.
  • Be sure to check your student email regularly. Southeastern sends all communications to your student email (except the new freshmen awards).

For all other questions regarding scholarships, please contact the Scholarship Office at SEscholarships@se.edu.  We will respond to your question(s) as soon as possible.

Student Life/Organizations Open Close

Virtual Student Activities

Alumni Legacy Leaders

Virtual Cupcake Run
Date: March 28, 2020
Time: All Day
Info: Get active this Saturday! Post a picture on social media of you getting active and tag us! (Twitter: @SEOSL)

Baptist Collegiate Ministries
Crossroads
Date: Every Thursday
Time: 8:00pm
Info: Join us on Facebook Live (Southeastern BCM) or Instagram Live (@realsebcm)

SE Cheer
Online Tryouts
Date: Application & Videos due April 17, 2020
For more information visit www.se.edu/cheertryouts  or email memberson@se.edu

Office of Student Life
Daily Challenges
Date: Every Monday – Friday
Follow us on Twitter (@SEOSL) to participate in our daily challenges!

Student Bible Center
Bible Study
Date: Thursday Nights
Info: Watch the recording on Facebook (SE SBC) or Instagram (@se.sbc)

Glen D. Johnson Student Union Open Close

Will the Glen D. Johnson Student Union be open?

No, the Glen D. Johnson Student Union will be closed except for food service at the designated hours. Services that are currently housed in the Union can be accessed via email as those employees will be teleworking. Please use the Campus Directory for email addresses.

Student Workers Open Close

How are student work study employees impacted?  

Student work study employees may be paid if there is actual work they can do on campus or telework.  Reach out to your supervisor for further guidance. You must stay within your financial aid award and departmental awards. HR is seeking additional guidance from NASFFA (National Association of Student Financial Aid Administrators) and federal guidelines. 

How are regular work students impacted?   

Regular work students may be paid if there is actual work they can do on campus or telework.  Reach out to your supervisor for further guidance. HR is researching for other possible scenarios.   

How do I enter my time going forward?  

If you are working, you should enter your time in Self Service as normal. Additional information will be communicated to student employees/supervisors as soon as possible if something changes. 

How do I know if I continue to come to work? 

Reach out to your supervisor for available work on campus or via telework.  

Transcript Requests Open Close

Anyone needing an official transcript immediately may request to have one sent electronically by clicking here. Official E-Transcript requests will be processed daily.

Due to teleworking, official paper transcripts will not be mailed until after April 15. If you need a paper transcript mailed, please wait until April 15 to submit that request. Please email transcripts@se.edu if you have any questions or need additional assistance.

Travel Open Close

Southeastern strongly discourages University-related travel for business, academic, and other purposes, but realizes some travel is essential to continued operation. Such travel will require approval by the Vice President, or other Executive Officer, of the unit and the President.

  • All University-sponsored international travel is suspended until further notice.
  • All non-essential University-sponsored domestic air travel is suspended until further notice.
  • All travel for University-related business or academic purposes is suspended until further notice, unless such travel is deemed critical to the University.  Prior approval is required from the appropriate Vice President, or other Executive Officer, of the unit and the President.
  • International travel for personal reasons is highly discouraged.
  • All new registrations for events such as conferences/workshops will be suspended until further notice.

MEDIA CONTACT: Alan Burton, Director of University Communications, aburton@se.edu or 580-745-2731.

THIS PAGE WILL BE UPDATED AS NECESSARY