Skip to content

COVID-19 Update & FAQ

Updates from President Thomas Newsom

June 26, 2020

Southeastern Community,

The COVID-19 Task Force continues to work toward our complete return to campus and has submitted the following recommendations that have received my approval with implementation immediately.

  1. Required Face Covering Policy – Effective Immediately

As we return to campus, the health and safety of students, faculty and staff, especially of vulnerable individuals, is of paramount importance to Southeastern Oklahoma State University. With this in mind, beginning immediately, and through the Fall semester, the university will require that all students, faculty, staff, and visitors wear face coverings when they are in buildings on campus, unless wearing face coverings is contrary to meeting educational or participation objectives as determined by faculty and staff. One cloth face covering will be provided to each employee and student.

Face coverings are defined as material that are worn on the face and covers a person’s mouth and nose. This is consistent with guidance from the Centers for Disease Control and Prevention, which makes clear that face coverings, in addition to social distancing, are among the most effective strategies in limiting the spread of COVID-19.

While face coverings are not required in outdoor spaces, they are strongly recommended where 6 feet of physical distancing is difficult to maintain. Individuals are not required to wear face coverings in a campus building if they are alone in a private office or space, or if they are in their assigned residence hall room. Face coverings must be worn by all passengers in university-provided transportation, unless the driver is alone in the vehicle.

Visitors, vendors, and contractors are under the same requirement for face coverings while on campus, and are asked to supply their own face coverings. This policy will be amended as needed in response to conditions on campus.

Students seeking a personal exception to this policy as an accommodation should contact the Disabilities Office, while all other seeking an exception as an accommodation should contact the Human Resources Office.

  1. Syllabi Statement Regarding Face Coverings for Fall 2020

Per the Southeastern Oklahoma State University guidance on face coverings on campus, in the instructional setting, faculty and students must wear face coverings. At the discretion of the instructor, to accomplish an educational objective as long as safety protocols are met (including ample distance, shielding and other measures), faculty and students may be authorized to temporarily remove face coverings.

Students without coverings, or those who do not comply with the rules relating to face coverings, will not be able to participate in on-campus classroom activities. Students seeking a personal exception to this policy as an accommodation should contact the Disabilities Office. Failure to comply with the face coverings requirement may result in the Instructor directing the student to leave the classroom. Any student asked to leave the classroom may be referred to the Office of Student Conduct.

  1. Phase 3 – Return to Work – July 1

All remaining workers should return to work at their duty post beginning July 1.  Employees must follow the Face Covering Policy, continue practicing social distancing, and complete daily health screenings.  Employees returning to work on July 1 must complete the required training through SafeColleges to be allowed to work on-site.  PPE has been distributed to each department for full-time, part-time and student employees.  Questions regarding health accommodations, leave policies and telework should be asked of Human Resources.

  1. Campus Open to the Public – July 6

Campus buildings and offices will open to visitors and guests on Monday, July 6. Visitors will be required to wear a face-covering inside all campus buildings.  Visitors will also be asked to sign the Movement Log located in each campus office. At this time, the public campus opening does not apply to the McCurtain County Campus. For health and safety reasons, the McCurtain County Campus will remain closed to the public until further notice.

  1. University Sanctioned Event Policy extended through August 17, 2020

Southeastern will continue to allow University Sanctioned/Hosted Events through August 17, 2020. Guidelines include directions for indoor and outdoor venues and will be followed by event coordinators.  It is the responsibility of the event coordinator to seek guidance through Student Health Services and the appropriate County Health Department one week prior to any scheduled event.  Event guidelines will be accessible in the FAQ – University Events.

University facilities will remain unavailable for requests made by outside entities through August 17.

Working groups for Cleaning and Disinfecting, and Air Handling and Ventilation continue to work and brief the Task Force as appropriate. Final recommendations from those groups will be considered on July 8.  Information Technology is continuing to work on baseline assessments and recommendations. Working groups for international student re-entry, and on employee leave and teleworking, continue to meet and plan.

I want to emphasize the importance of reporting COVID – 19 cases, symptoms or exposure to the campus.  On June 23, 2020 an email entitled How to Report COVID Symptoms or Exposure to Campus Officials was disseminated to all faculty, staff, and students.  Please review and become familiar with the process, follow daily guidance for self-screening, and follow the procedures for reporting relevant concerns that will impact our campus. Through surveillance, tracking, and tracing, we can better safeguard our community.

Again, I thank the Task Force, Sub-Committees and everyone who is helping in these efforts, and I continue to encourage each of you to reach out to your respective task force member from your university division or subcommittees, as we welcome and value your comments.

Thomas Newsom
President


For previous updates from the President, click HERE

Frequently Asked Questions

Academic Calendar Open Close

Summer 2020

Pre-Enrollment Dates

Priority Pre-Enrollment for Currently Enrolled and Graduate Students
Online (24/7) or Walk-In (M-F, 8-5:00) April 6 – 12
Open Pre-Enrollment for All Students
Online (24/7) or Walk-In (M-F, 8-5:00) April 13 – May 29

Semester Dates

Summer Term Dates 8 Weeks First 4-Week Block Second 4-Week Block Accelerated Online Programs – Term I Accelerated Online Programs – Term II
Classes Begin May 11 June 8 June 8 July 6 May 11 June 29
Payment Due Date for Tuition & Fees (without Fin Aid) * June 8 June 8 July 6 May 8 June 26
Last Day to Add a Class * June 12 June 5 July 3 May 8 June 26
Last Day to Drop a Class with No Grade * June 12 June 8 July 6 May 15 July 3
Last Day to Drop a Class with Refund/No Charges * June 12 June 8 July 6 May 15 July 3
Faculty Deadline to Certify Attendance * June 16 June 16 July 14 May 19 July 7
Final Day to Drop or Withdraw (Grade will be “W”) * July 16 June 25 July 23 June 16 August 4
Deadline to Apply for Graduation * July 17 July 17 July 17 July 17 July 17
Final Exams * Last Day of Class Last Day of Class Last Day of Class Last Day of Class Last Day of Class
Last Day of Semester or Block Class/Term August 16 July 31 July 3 July 31 June 28 August 16
Faculty Deadline for Grades Due in Registrar’s Office August 4, noon July 7 August 4, noon July 2 August 18
Commencement (Fall Commencement is the official commencement ceremony for summer graduates) December 12 December 12 December 12 December 12 December 12
Holidays (no classes) Memorial Day (May 25)

*Due to the various class lengths, the “Summer Term” has been expanded to include all time between Spr/Fall semesters with 1, 2, 4, 7, 8 week block classes.

Academics & Enrollment & Mid-Level Assessment Open Close

Summer/Fall 2020 Priority Pre-enrollment begins Monday, April 6!

Due to the COVID-19 pandemic, pre-enrollment has been delayed until April 6 to allow students and faculty time to make adjustments to the campus changes.

April 6: Priority Pre-enrollment for currently enrolled Seniors and Graduates

April 13Open Pre-enrollment for New and Continuing Students

Summer and Fall Class schedules may be viewed online.

ENROLLMENT FAQs

Since the campus is closed to visitors, do I still need to see an advisor before pre-enrolling?

Yes, advisor approval is still required before enrolling.  While in-person advising is not available at this time, there are a couple of different ways to meet with your advisor:   Video Conference (ex: Zoom) or Email. Please email your current academic advisor to make arrangements for advising. If you do not have an advisor, you may visit the Advising Center website for assistance.

I have heard there is a new system for fall enrollment. What does that mean?

Southeastern is changing to the Colleague ERP system for Fall 2020 pre-enrollment. This means that Summer 2020 pre-enrollment will take place in Campus Connect like previous semesters, and Fall 2020 pre-enrollment will use Colleague Self-Service. This pre-enrollment period may take a little extra time due to the two systems; however, our future pre-enrollments will be much easier once we are only using Colleague Self-Service.

Will there be training on how to use the new Colleague Self-Service for enrollment?

Yes, the Registrar’s Office has created the following training videos to guide you through the new system:

Advisorshttps://youtu.be/_hdmQFN4aYA

Enrollmenthttps://youtu.be/47dhtRJ3VI8

How do I log into Colleague Self-Service?

Students may go to https://www.se.edu/current-students and click on “My SE” to get to the Colleague Self-Service login.  Self-Service utilizes single sign on so login credentials will be the same as Blackboard or email for current students.

When I’m in Colleague Self-Service, it says to “add class to my plan.” What does that mean I’m enrolled?

No. We will be using Student Planning in Colleague to help students select a degree plan and stay on track for graduation. When schedules are available, a student may add classes to their plan for a semester. These will appear in yellow for “planned.” After you have planned your courses (by yourself or with your advisor), your advisor will need to approve the schedule. Once approved, you will need to finish your enrollment by clicking the register for classes button after enrollment opens. Your classes will appear in green for “enrolled.”

If I am a new student, where do I find my Colleague Self-Service login information?

For new students, your acceptance email should have included login information. If not, please email Admissions@se.edu for assistance.

I am a new student admitted for Fall 2020 but want to take a summer class.  What do I do?

New students admitted for Fall 2020 will not have a login for Campus Connect which is needed for Summer 2020 enrollment. If you were admitted for Fall 2020 and want to enroll in a summer course, please contact Admissions@se.edu  to be added for the summer semester.

Where do I check to see if I have a hold?

Current students may log into CampusConnect to see if you have any other holds that will block enrollment:  Admission Hold, Transfer or High School Transcript Holds, Business Services Hold, Probation/Enrollment Hold, etc. All of these holds will prevent pre-enrollment. If you have a hold, you should take care of this before visiting with your advisor.

I was supposed to attend the makeup Mid-Level Assessment Testing March 25-26, but it was canceled. What do I need to do?

All make-up Mid-Level Assessment Testing has been canceled at this time. We will send updated information once the make-up opportunities have been rescheduled. Until that time, assessment holds have been removed from student accounts. If you still have an assessment hold on your account or if you have other questions regarding the Mid-Level Assessment, please contact the Office of Academic Affairs at academicaffairs@se.edu.

How can I take my placement test from an off-campus location?

Students needing to take the placement test from an off-campus location can contact the Learning Center by phone at 580-745-2990 or email at learningcenter@se.edu.

Administrative Services Open Close

How do I contact your office?  

Administrative services will resume mail deliveries starting July 13th. If you have outgoing mail, please make sure you include a completed mail slip with it and include your account number.

Shipping and Mailing Address:

We have still been receiving several shipments with old addresses and no name for the department or person placing the order. Please use the following format for shipping address.

Southeastern Oklahoma State University
Attn: Name or Department
425 W. University Boulevard
Durant, OK 74701

Summer Hours:

Monday:          7:00 a.m. – 6:00 p.m.

Tuesday:          7:00 a.m. – 6:00 p.m.

Wednesday:    7:00 a.m. – 6:00 p.m.

Thursday:         7:00 a.m. – 6:00 p.m.

Friday:               CLOSED

Shredding Services:

Shredding was suppose to be picked up June 25th. The company was short on drivers due to COVID-19 and had to cancel the pick up. I have requested that a pick up be made as soon as possible.

If you have any questions please feel free to email us at administrativeservices@se.edu or call 580-745-2980.

Admissions & Recruitment Open Close

Can I complete an application for admission to Southeastern?

Yes! We accept online applications. You can click here to get started. There is a $20 application fee for U.S. residents and a $55 fee for International students. Once we receive all of your supporting documentation, we will review your file for admissions and contact you.

Can I schedule a campus tour?

Yes! Beginning July 6th, we are happy to announce that Southeastern will begin offering on site campus tours again. Virtual tours through Zoom will continue to be offered as an option as well. Click here to begin the process. Explore the campus in person or from the comfort of your own home.

Can I request information concerning Southeastern?

Yes!  Please  click here and complete the request form. We will send you information as soon as possible.

Can I take my placement test from home?

Yes! Students needing to take the placement test from home can contact the Learning Center by phone at 580-745-2990 or email at learningcenter@se.edu . A computer and internet connection is all you need!

Bursar/Business Office Open Close

How do I contact your office? 

Email is the best way to contact the Business Office.  You may send an email to businessoffice@se.eduatowne@se.edussmith@se.edu or gdewald@se.edu.

Will financial aid disbursements still be issued to students?  

Yes, student refunds will be issued on a weekly basis. Refunds will be issued to the students selected refund preference through Herring Bank.

How will I pay my outstanding bill to enroll for upcoming semesters if the campus offices are closed to students? 

All payments will be made online through Campus Connect. American Express is not an accepted credit card through our payment provider. All other major credit cards are accepted.

How do I fill out a payment plan?  

You may enroll in a payment plan through Campus Connect.

How do I get my business hold removed if I have paid my bill in full or to $500 or less and have enrolled in a payment plan? 

Please send an email to businessoffice@se.edu and a member of the Business Office staff will verify payment and an approved payment plan. The hold will be removed once all approvals are met.

Will I incur late fees on my student account if I can’t pay my bill?

No, all late fees will be waived for the months of March, April and May for Spring 2020.

I want to apply for a payment plan but there is a fee involved. Do I have to pay the enrollment fee?

No, the payment plan enrollment fee is being waived for all new payment plans for Spring 2020.

I need to enroll for an upcoming semester but my student account balance is not $500 or less required by the Business Office. Will I still be able to enroll if my account is not below $500?

Yes, the threshold to enroll for upcoming semesters has been increased to $2000.00 or less. As long as your account is paid to $2000 or less, you will be cleared to enroll by the Business Office.

I want to pay my bill online. I’m being accessed a credit card convenience fee for an online payment. Do I still have to pay the convenience fee?

Yes, you will still be accessed the online credit card convenience fee. If you would like to avoid the convenience fee you can choose the ACH option or you can mail in a check or money order to the Business Office.

Can I call the Business Office and make a payment over the phone with a credit card? Yes, you may call 580-745-2851 and leave a voicemail. A business office staff member will call you back on Monday or Wednesday depending on the time of your voicemail. You will be able to make your payment over the phone at that time. You will not be assessed any credit card fees for phone payments.

Career Management Center Open Close

The Career Management Center (CMC) is open virtually to assist all Southeastern students and alumni with their career plans. Whether you are planning to go to graduate/professional school, working to land your first job, or are taking the next steps in your career, CMC is here for you!  We provide career counseling, resume critiques, mock interviews, internship guidance, assistance with on-campus student employment, and many more resources that will help you achieve your career goals.

VIRTUAL HOURS OF OPERATION:
Monday – Friday
8:00 a.m. to 5:00 p.m.

HOW TO CONTACT US?
EMAIL – Careers@se.edu
PHONE – 580-745-2270

LIVE CHAT
Chat with one of our Career Management Center staff members.  Live support is available during these hours on the CMC site – www.se.edu/careers.

Monday – 9:00 a.m. to 11:00 a.m. and 1:00 p.m. to 9:00 p.m.
Tuesday – 1:00 p.m. to 9:00 p.m.
Wednesday – 1:00 p.m. to 5:00 p.m.
Thursday – 1:00 p.m. to 9:00 p.m.

SCHEDULE AN APPOINTMENT
We also offer Zoom sessions by appointment for resume critiques, mock interviews, career exploration and more!  Zoom software is required for these sessions.  Please download this (for free) at https://zoom.us.  Click HERE to schedule a Zoom session with a CMC staff member.

FOLLOW US:
Twitter
Facebook
LinkedIn

CARES Act - Students Open Close

SE CARES Report – May 2020
SE CARES Report – July 2020

What is the CARES Act?

The Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(a)(1) of the CARES Act, Pub. L. No. 116-136 signed on March 27, 2020, you may be eligible for a portion of the CARES Act Student Emergency Funds.  These funds have been designated to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).  By accepting these funds, you certify that these funds will be used to pay eligible expenses.

How does this impact me?

Each eligible student will receive an emergency grant provided by the Federal Government through the CARES Act.

What makes me eligible for the SE CARES Act funding? 

Student’s eligibility is based on their ability to apply for or have previously applied for Federal Financial aid or Title IV aid such as Pell, SEOG, Federal Work-study, Student Loans. Based on Federal guidance, concurrent students, students who previously identified as a felon, international students (except for those possessing a permanent resident card- Green Card), and students enrolled in fully online programs were not eligible.

How was the SE CARES emergency grant calculated?

The amount was calculated based on each student’s number of credit hours enrolled as of March 13, 2020 multiplied by a per credit hour rate – generally between $33.00 and $34.00 per credit hour.

When will I know how much funding I get through the SE Cares emergency grant?  Where do I look?

Notification of amounts disbursed to students will be available on Campus Connect on the student info tab under the view financial aid option.

What can I use the SE CARES emergency grant funds for?

These funds have been designated to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).  By accepting these funds, you certify that these funds will be used to pay eligible expenses.

When will I receive the SE CARES emergency grant?

Your stipend will be processed by Herring Bank no later than Monday, May 11th, 2020 to your designated bank account with Herring Bank.  If you do not have a direct deposit designation set up with Herring Bank, a check will be mailed from Herring Bank to your address on file.

How do I update my banking information? 

That information can be reviewed/updated on Campus Connect on the Student Info tab and select update direct deposit designation.

When do I need to update by banking information?

Students will need to update their banking information before Monday, 5/4 at Midnight.

How can I use the SE CARES emergency grant?  

These funds have been designated to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus.  By accepting these funds, you certify that these funds will be used to pay eligible expenses.

Why did I not receive the SE CARES emergency grant?

Based on Federal guidance, concurrent students, students who previously identified as a felon, international students (except for those possessing a permanent resident card- Green Card), and students enrolled in fully online programs were not eligible.

With questions, who do I ask?

You can email the Business Office at businessoffice@se.edu.

CARES Act - Native American Students Open Close

SE CARES Act HEERF-MSI Report

What is the CARES Act HEERF-MSI?

The Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(a)(2) of the CARES Act of the Higher Education Emergency Relief Fund, Minority Serving Institution, Pub. L. No. 116-136, was signed on March 27, 2020. Native American students may be eligible for a portion of the CARES Act Student Emergency Funds. These funds have been designated to provide emergency financial aid grants to Native American students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

Who is eligible?

This funding is limited to eligible Native American students enrolled in classes as of March 13, 2020.

How does this impact me?

Each eligible Native American student will receive an emergency grant provided by the Federal Government under the HEERF-MSI of the CARES Act.

What makes me eligible for the SE CARES Act HEERF-MSI funding? 

Native American student’s eligibility is based on their ability to apply for or have previously applied for Federal Financial aid or Title IV aid such as Pell, SEOG, Federal Work-study, Student Loans. Based on Federal guidance, concurrent students, students who previously identified as a felon, international students (except for those possessing a permanent resident card- Green Card), and students enrolled in fully online programs were not eligible.

How was the SE CARES Act HEERF-MSI emergency grant calculated?

The amount was calculated based on each Native American student’s number of credit hours enrolled as of March 13, 2020, multiplied by a per credit hour rate – generally between $11.00 and $12.00 per credit hour.

When will I know how much funding I get through the SE Cares HEERF-MSI emergency grant? Where do I look?

Notification of amounts disbursed to Native American students will be available on Campus Connect on the Student info tab under the view financial aid option.

What can I use the SE CARES HEERF-MSI emergency grant funds for?

These funds have been designated to provide emergency financial aid grants to Native American students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). By accepting these funds, you certify that these funds will be used to pay eligible expenses.

When will I receive the SE CARES HEERF-MSI emergency grant?

As of June 30, 2020, no funds have been received or distributed to eligible Native American students. After receipt, funds will be distributed prior to the Fall 2020 semester.

Why did I not receive the SE CARES HEERF-MSI emergency grant?

Based on Federal guidance, concurrent students, students who previously identified as a felon, international students (except for those possessing a permanent resident card- Green Card), and students enrolled in fully online programs were not eligible.

With questions, who do I ask?

You can email the Business Office at businessoffice@se.edu.

Disability Accommodation Open Close

Accommodations will still be available for students who are registered with the Office of Disability Services. To request accommodations or for specific inquiries regarding your accommodations, please contact Tiffany Tate at ttate@se.edu or 580-745-3036

 I am not getting my approved accommodation in _________ class. What do I do?

Faculty and staff are working hard to make sure classes are as accessible as possible. However, due to the nature of this change, some accommodations may take longer to implement. The Office of Disability Services is working with University faculty and staff to ensure that accessibility is available regardless of the original class format. Thank you for your patience during this time. To discuss a specific accommodation, please contact Tiffany Tate in the Office of Disability Services at ttate@se.edu or 580-745-3036.

I am not feeling well and I am having trouble keeping up with my class. Can I have an excused absence/extended deadlines?

Please contact Tiffany Tate at the Office of Disability Services at ttate@se.edu or 580-745-3036 and she will work the Office for Student Affairs to assist you.

Emergency Management Open Close

In the event of a public health threat with significant impact on public safety, the Bryan County Health Department will assist the university with coordination of plans to help keep our campus safe.

Face-to-Face Students Transitioning to Online Courses Open Close

How do I access Blackboard?

Go to blackboard.se.edu. Your username is your full Southeastern email address. Your password is the same password you use to access your Southeastern email.

Where do I find GOLD Orientation?

GOLD Orientation is a course, listed under “My Courses” in your Blackboard account.

Am I required to take GOLD Orientation for classes that were originally F2F?

That’s up to your instructor. In most cases, no. If your instructor is concerned about students not having the skills necessary for the online format, they may choose to require it. Even if your instructor does not require it, it is strongly encouraged that students complete GOLD as an effort in proactively preparing for the online format. 

Will courses that had been F2F be set up like my other online classes?

There will always be similarities and differences, but keep in mind that your other online classes were scheduled as online and developed with that format in mind from the beginning. More extensive time and support was also available in the development of online courses to meet the goals of that format. Courses that had been F2F and are now transitioning to online are making a very quick transition. Some instructors may utilize the existing online template, but they are not required to do so. Various tools and strategies may be used to accomplish this quick change. We hope that students will be patient and will not evaluate the effectiveness of online learning in general based on a crisis situation. 

How do I get technical support?

Technical support is available in the following formats:
Blackboard Support Live Chat, available on the course menu in Blackboard and on the CIDT Website.

CIDT Email: CIDT@se.edu
CIDT Technical Support Remote Phone Number: 580-789-9643
Starting March 23, Technical support in all forms listed above will be available from 7:00am until 1:00am every day including weekends.

Do I need to pay for tutor.com?

No, the university pays for online tutoring via tutor.com. If you are being asked for payment information, you probably typed tutor.com into the address bar of your browser. Please do not access this tool through their main website. Instead, you should click tutor.com from the course menu in your course. Tutor.com is part of our single sign on system, so when you click from there, it will recognize your account – no additional sign in required. 

What do I need to have for a Respondus test?

Be sure you have downloaded Southeastern’s Respondus. Once in the test, Respondus will ask you to show a photo ID, so have that ready. It will also ask for an environment check. An external cameral is best for this, but a laptop can also be lifted and turned to show the room. Respondus tests can also be taken from an iPad, but the instructor has to enable that option. You may want to let your instructor know you plan to use an iPan in advance. Respondus is not compatible with Chromebooks. 

Why is my Respondus test asking for a password?

Respondus is a browser (like Chrome, Firefox, Safari, and Explorer). If you are in another browser other than Respondus, you will be asked for a password that you do not have. Once you download Respondus, open it and navigate to the test from inside it. 

What do I need to have to participate in a Zoom meeting?

You can participate in a Zoom meeting from a computer, phone, or tablet. We encourage you to have a webcam and microphone, but even without these, you can listen, and you can ask questions via the chat tool.  

Is live attendance required if my teacher schedules a Zoom meeting for class?

Live attendance is certainly preferred, and intended. However, your instructors have been asked to record the meetings they host in case anyone was unable to join due to connectivity issues or other technical problems. Try to attend all Zoom meetings live if possible and let your instructor know if you are unable to do so. If you experience technical difficulties, contact CIDT by emailing CIDT@se.edu, using live chat, or calling 580-789-9643. 

Do I need to purchase Microsoft Office?

No! Microsoft Office is FREE for students! Go to portal.office.com. Watch this video for help with the instal. 

What if I do not have the technology needed for Respondus, Zoom, or other class needs?

We understand that this is not a scenario you anticipated or prepared for and that some students may not have all the technology resources necessary for some course options to go smoothly. Please be patient as we work through needs on a case by case basis. First, contact your instructor to explore options. CIDT may be included in the conversation to troubleshoot and/or recommend alternatives. We will do our best to meet the needs of both instructors and students while ensuring academic integrity.

Finance Office Open Close

Will vendors still get paid?  

Yes, vendors will still be paid

How will vendors be paid? 

Vendors will be paid by the same processes as usual. After the proper documentation is submitted to the Finance Office, payments will be processed through Finance, and then sent to the State for verification.

What if they only take a check? 

Checks will continue to be printed and mailed out.  Changes will be made to accommodate vendors who prefer to pick up their checks.

Will vendors be able to pick up checks in the Finance Office?   

Yes. Now that university buildings are open to the public, vendors are able to pick up their check in the Finance Office if it is noted on the documentation to hold check for vendor. If it is not noted on the documentation, checks are automatically send via mail.

How/where do I turn in my accounts payable or ProCard paperwork?  

Accounts Payable 

  • Accounts Payable Packets can either be delivered (in an envelope, addressed to Finance Office) to Administrative Services, or they can be dropped off in the Finance Office during regular office hours.

P-Card 

  • P-Card Packets can either be delivered (in an envelope, addressed to Finance Office) to Administrative Services, or they can be dropped off in the Finance Office during regular office hours.

How do I contact your office?   

AccountsPayable@se.edu

  • Used to submit documentation for payment processing, including any remaining travel reimbursements.
  • Questions related to payment processing.

Purchasing@se.edu

  • Used to submit vendor setup documentation.
  • Questions regarding purchasing or vendor setup. 

Finance Office Staff 

Financial Aid Open Close

How do I contact your office?   

Contact our office using the Financial Aid email –financialaid@se.edu. We are trying to answer as many phone calls as possible. You best option is to email the office at our office email. We are not taking appointments at this time.

I have paperwork I need to drop-off. How do I do that? 

Take a picture of your paperwork and email it to financialaid@se.edu. We will process all paperwork electronically.

Will/How will we be completing Files for Financial Aid/Federal Aid? 

Files will still be completed and aid will still be disbursed. There may be a delay moving to the teleworking but we will be completing/awarding/disbursing aid. You can email paperwork and ask questions via the financial aid email.

Will financial aid disbursements still be issued to students? 

Yes, student refunds will be issued on a weekly basis. Refunds will be issued to the students selected refund preference through Herring Bank.

Contact information:

Health & Counseling Services Open Close

COVID Health Screening Protocol 

Virtual Office Hours:

Click here to Join Zoom Meeting: https://zoom.us/j/92151673029 (Meeting ID: 921 5167 3029)

Mon: 11a-1p; 3p-5p

Tues: 9a-11a; 1p-3p

Weds: 9a-11a; 3p-5p

Fri: 9a-11a; 10a-12p

 

When should I seek medical care?

If you are showing signs of illness, you may call Student Health at 580-745-2988 and leave a message for guidance, use the CDC Self-Checker ,or call 211 in the state of Oklahoma and request to be transferred to the State Health Department COVID Hotline.  Students also have access to FREE telehealth medical services and mental health coaching services by downloading the TimelyMD app or typing college.health into your web browser.  Complete an account profile and enter the coupon code SOSU2020 at checkout for this FREE service.

Will health and counseling services still be available to me if classes go online and I am still here? 

We will continue to serve students for as long as we can.  We will not be accepting walk-in patients/clients. Please call 580-745-2988 to visit with the health and counseling staff about an appointment. Students also have access to FREE telehealth medical services and mental health coaching services by downloading the TimelyMD app or typing college.health into your web browser.  Complete an account profile and enter the coupon code SOSU2020 at checkout for this FREE service.

How do I protect myself from getting sick?

Wash your hands often with soap and water and keep them away from your face.  If you don’t have access to a sink, use hand sanitizer.  Avoid close contact with people who are sick and put distance between yourself and other people during times of increase illness transmission.  Keep your environment cleaned and disinfect commonly touched surfaces.  Get plenty of rest, eat a well-balanced diet, avoid alcohol and other immune suppressing substances.  Protect others by staying home if you become sick, and cover your coughs and sneezes.  More guidance is provided on the CDC webpage.

What should I do with the anxiety stemming from concern about family, the media and deaths related to coronavirus (COVID-19)?

  1. Keep things in perspective- Take a deep breath and remind yourself that you are healthy and it is within your power to take measures to avoid illness.
  2. Get the facts- Find a credible source you can trust for information, like the CDC.
  3. Keep connected- Maintain social networks from a distance to foster a sense of the normal in your life and that will provide valuable outlets for sharing feelings and relieving stress.
  4. Maintain good self-care – Utilize the health and counseling options listed above that are available to all students and visit the COVID Resource page for a wealth of other tools available to help support you during this time.

Great resources can be found at the The Conversation, The Child Mind Institute, Koru Mindfullness Program, or CDC.  We know this situation is challenging.  People who are already managing existing mental health conditions should prioritize self-care during difficult times and should contact their clinician if they have questions or concerns.  To reach the National Suicide Prevention Lifeline, call 1-800-273-TALK (8255). Text “START” to 741-741 to reach the Crisis Text Line.  We are all in this together and we hope this information can help cultivate perspective and curb anxiety.

Will I still have access to Wellness Center offerings such as the workout spaces, food pantry, intramural sports and the fitness classes?

No. These programs would reduce social distancing and are not essential to supporting the academic mission of the university in times of crisis.  However, your physical well being is important to us!  We have listed some resources for physical wellness under that designated tab on the COVID Resource page.  We will still be serving students through our food pantry.  If you have a need, please call our office at 580-745-2988 and we will get back with you about scheduling a time to arrange pickup.

Housing & Residence Life Open Close

What is the application process for Student housing?

Click here to Apply

Follow the link above to apply to live on campus at Southeastern! Through this website you will be able to submit the housing application, sign the Residence Hall Agreement, pay any housing deposit, select your room and roommate(s), and much more! This website is the central hub for all things “Housing”!

We are only in the first phase of launching this new website; so, for the time being, you will only be able to submit the housing application, sign the Residence Hall Agreement, select your room preferences, and fill-out the roommate questionnaire (if you would like). Be watching your student email! We will soon notify you to pay the housing deposit so that you can login and select your room!

When are room assignments sent?

You get to pick your room, from those available! The Housing & Residence Life Department is currently in the process of installing a new housing software called “StarRez”. Once the system goes live this summer (be watching your student email for a notification) YOU, the resident, will be able to login and hand-select your room and even who you would like your roommate to be!

  • Although you, the student, will get to login to our new StarRez website and select your room; we will be allowing limited access to the room and roommate selection process. Access to StarRez will be based upon established priority guidelines and space availability. We will sort access first by classification (freshmen, sophomore, junior, etc.), and then by date submitted.  The student with the highest classification, who submitted their application earliest, is assigned first and we work down to the students with the lowest classification (incoming freshmen students) who submitted their application latest.  Students may indicate building or community type in order of preference on the Room and Meal Plan Preference Form. In the event that your first preference is not available, we will default to your next preference and so forth. We make every effort to grant your request, but cannot always do so.

Q: How do I request a housing or meal plan refund?

A: You do not need to request the refund.  This will happen automatically on your bursar bill.

Q: I am still living on-campus in the Residence Halls and have not moved out.  Will I get a refund?

A: No.  Only students who had scheduled a check out and vacated by 4/1 will receive a refund.

Q: I am still living on campus, but am considering moving out.  Will I receive a refund if I move out before the end of the academic semester?

A: No.  Only students who vacated by 4/1 will receive a refund.

Q: If I received a scholarship, will I receive a refund?

A: It depends on what type of scholarship you received.  Any students who are on a room and/or board scholarship, or whose room and/or board are paid for by the University (Honors, PLC, Intercollegiate Athletics, Band, Music, etc.), are not eligible for this refund. These refunds will be credited back to the awarding department.

Q: Will this refund impact my financial aid?

A: Refund to students’ accounts during any semester could have an impact on financial aid. Therefore, students are encouraged to review your Campus Connect to see the changes to the bill after the refund is processed.

Q: Can I just get a cash refund instead of a credit to my University account balance?

A: Potential refunds that students receive will be subject to a student’s account balance after the refund is applied taking into account financial aid received, and any outstanding balance owed to the University

When will I receive my refund?

Refunds will be processed by the University as soon as possible, but may take up to 4 weeks.

I am no longer living on campus, but all of my personal items are still in my residence hall. What do I do to get the refund and move out?

We have not yet determined a date to have students return to obtain the rest of their belongings. Due to the Shelter-in-Place orders, it is not recommended that you return for your belongings, at this time. HRL will distribute information when we are able to have students return to campus to check out.  If you decide to come to campus prior to this information being distributed by HRL, it is important that you schedule this in advance (and possibly several days in advance).  We are in the process of changing the external locks on most Residence Halls and you will not have access to the buildings.  Additionally, HRL staff may not be available to give access outside of regular work hours.  For this reason, it is important that you wait for information or make arrangements in advance. If you were scheduled to check out on Thursday, 3/19, or Friday, 3/20, your refund will automatically be processed.  

How much is my refund going to be?

Each student’s refund will be different based on the semester housing and meal plan options that the student chose at the beginning of the semester.  In general, the refund will be 25% of room and board charges.  If you contracted and moved in after the start of the semester, and were billed a pro-rated room and board charge, then the refund will be 25% of the pro-rated charge.

Will the University assist with my move out and provide move out equipment?

No. To preserve social distancing and to maintain as safe an environment as possible, there will be limited staff and limited services available to assist with this process.

If I have not yet moved out, will I need to clean my room before I check out?

Furniture will need to be moved to its original location, all trash needs to be brought to the dumpsters, and room cleaned when you check out.

I still have questions about housing and meal plan refund. Is there someone I can reach out to?

Students who have questions can email businessoffice@se.edu.

Human Resources Open Close

What does the “Families First Coronavirus Response Act (FFCRA)” provide employees? 

Click here for more information

How do I contact Human Resources?    

Please contact HR through email or we are periodically checking our voice mail off campus until we get the new VIVE telephone system. 

Human Resources hr@se.edu  

Marjorie Robertson mrobertson@se.edu 580-745-2156 

Dorothy Owens dowens@se.edu  580-745-2154 

Debbie Maness dmaness@se.edu 580-745-2158 

Jennifer Moore jmoore@se.edu 580-745-2490 

Sheila Gold sgold@se.edu  580-745-3192

Student/Hourly Employees  

How are student work study employees impacted?  

Student work study employees may be paid if there is actual work they can do on campus or telework. Reach out to your supervisor for further guidance.  HR is seeking additional guidance. You must stay within your financial aid award and departmental awards. 

How are regular work students and hourly employees impacted?   

Regular work students and hourly employees may be paid if there is actual work they can do on campus or telework. Reach out to your supervisor for further guidance.  HR is researching other possible scenarios.   

How do I enter my time going forward?  

If you are working, you should enter your time in Self Service as normal. Additional information will be communicated to student employees/supervisors as soon as possible. 

Will student employees/hourly employees have rights to file for unemployment due to COVID-19? 

The U.S. Department of Labor has issued guidance: https://www.mass.gov/resource/information-on-unemployment-and-coronavirus-covid-19

How do I know if I can telework or continue to come to campus? 

Reach out to your supervisor for further guidance.  

FULL TIME EMPLOYEES 

Will I still get paid?  

All full-time benefits eligible employees will still be paid.  Please read the telework policy https://www.se.edu/teleworkpolicy/.  Per Interim President Clark’s email:  Southeastern implemented a Temporary Telework Plan. This plan will be in effect only as long as necessary to respond to the challenges caused by COVID-19.  The University will continue to monitor the situation, and make a determination about the continuation of teleworking. Teleworking cannot be applied to certain necessary operations of the University, nor is it ideal for many other job functions. However, unit managers, in consultation with their respective Vice President or other member of the Executive Team, will make arrangements so that those employees who can perform their work at home can do so as long as such action is consistent with the Temporary Telework Plan and does not compromise the operations of the University.

I’m only allowed to telework; will I be allowed access back to the University to pick up any additional materials needed for work?

University access will be limited; however, you should reach out to your supervisor for guidance. 

During the current situation due to COVID-19, telework will be leveraged as a means to continue operations to the best of our ability. 

 I am essential personnel; will I be allowed access into the university?

Healthy essential personnel providing critical services shall continue to report to the duty station as their schedule requires.

I am a healthy employee who has been deemed non-essential personnel with no ability to telework, what do I do?

Non-essential personnel that cannot be deployed to critical services, should go home as directed by their supervisor.  As “other duties as assigned” you will be fully “on-call” for spontaneous and unpredictable University needs as they arise unless you are taking some type of compensatory, annual, sick, or personal leave as approved in advance by your supervisor. On-call status means that you must be prepared, during the workday, to immediately respond to a phone call from your supervisor assigning you to a pertinent task or assignment without notice. For leave reports, this on-call status shall be reported as Inclement Weather.  You will receive regular pay.

I am a healthy employee who has been exposed to COVID-19.

Healthy employees who have been exposed to confirmed COVID-19 should work from home for a period of fourteen days. If you develop any illness you are encouraged to take sick leave even if you are at home. Reach out to Human Resources for further instruction.

I am a healthy essential personnel providing critical services and have been exposed to confirmed COVID-19 and cannot work from home.

Healthy essential personnel who cannot work from home who have been exposed to confirmed COVID-19, should remain at home on regular pay with sick leave for a period of fourteen days.  This time off will be reported as Inclement Weather on the leave report.  Reach out to Human Resources for further questions.

I am a healthy essential personnel providing critical services and suspect I’ve been exposed to COVID-19.

Healthy essential personnel providing critical services who have been exposed to suspected COVID-19 should report to telework as usual, taking care to watch for symptoms and using sick leave should symptoms arise. Reach out to Human Resources for further questions.

I am a healthy employee who has the ability to telework and choose not to?

Healthy employees who have the ability to telework are required to work or seek supervisor approval to  use accrued compensatory, annual, personal or sick leave. Contact Human Resources if you have no accrued leave available.

I’m a healthy employee who cared for a dependent and am ready to return to work.  What do I need to do?

A healthy employee who took leave to care for a dependent should return to telework when the dependent is well.

What if we need assistance with technology set up at home to work? (Printer, scanner, laptop, internet) 

IT will be looking for ways to help employees during this time. Contact the Help Desk with questions.

How will the community be in contact with SE? 

The community will be able to contact departments through email. Some University telephones have been updated to where they will ring personal cell phones.  IT and Telecommunications are working hard to get the entire campus changed to the new VIVE telephone system. For offices that have not transitioned telephones yet, please consider changing your voicemail to reflect that calls may be returned within a reasonable period of time due to telework. You may also check your voice mails off campus. You may do this by calling 580-745-2300. If you have any further questions, please contact telecommunications.

What supplies will I be able to have at home? 

Supplies will need to be approved by your immediate supervisor. 

I have a position open and it’s being advertised now, what do I do? 

All staff positions are on hold for now.  (Consult your VP if you have concerns). Administration will review the open positions in the next few weeks to determine process going forward. Faculty positions are still moving forward for hiring.     

How will transaction forms be processed? 

HR is working with IT to have an electronic Employee Transaction form which will be able to be sent through email. Expect further information soon. 

Evaluations are usually done in April; will this happen this year? 

Evaluations will be postponed until September 2020.  

What if I need to take annual leave, personal leave or sick leave during the telework time?   

Normal departmental/university policies should be followed when teleworking. 

What if I feel ill?  

Do not come to campus!  If you believe your symptoms warrant testing, BCBS has the 24-hour nurse hotline available (800-581-0407) at no cost to employees/dependents covered by insurance.  SE’s benefits package includes the Zero Card, which covers the full cost of a physician-ordered COVID-19 test. Full details may be found at www.thezerocard.com/covid-19. 

I am able to telework; do I have to work 40 hours work week 

Yes, you are still required to work the full 40 hour work week or take necessary leave. All University business processes will still need to be completed and kept moving as smoothly as possible. You should be engaged during normal work hours. 

How do I turn in my leave reports?

You should track all work/leave time while on telework.  Further instructions will be given upon return to campus. All departmental/university policies are still in force. Any employee who must use leave and doesn’t have available leave must contact Human Resources immediately. 

If I am a healthy employee should I be teleworking?

Healthy employees should be at home teleworking and tracking time worked. 

I have both annual leave and compensatory time. For an unrelated COVID-19 absence, do I still have to take my compensatory time first? 

Yes. SE employees who have a compensatory time balance are still required to exhaust their compensatory time prior to taking any annual leave. 

Supervisors 

Once your department has determined which employees are eligible for telework, your department should proceed as follows: 

Plan with your personnel on how to best facilitate your workflow and operations with teleworking employees. These requirements should be liberally applied so that many employees are identified as telework eligible.   For example, an employee’s primary task may require their physical presence, but secondary tasks may be performed at home. In this case, the employee could telework a portion of the day and use appropriate leave or alternative shift (flex scheduling) to make up the balance.   

  • Develop and maintain a list of telework eligible and ineligible employees. 
  • Notify your employees as to whether they are telework-eligible or ineligible.  
  • In all circumstances, employees should be advised that no paper documents that contain personally identifiable or FERPA protected information should be taken home. 
  • Notify your VP or Human Resources HR@se.edu if you have any questions.   
  • Employees must prepare to broadly implement the telework arrangement as both a public health and safety issue and to ensure continuity of mission essential functions.   

Can the University President determine the University CLOSED at any time? 

Yes, the President of the University or his designee will release additional information if they deem it necessary to CLOSE University offices. 

If daycares and/or school systems are closed due to COVID-19, can a teleworking employee perform telework with a child in the home? 

Supervisors may allow the employee to telework, as a special exception, in these circumstances.  Non-exempt employees would be expected to account for work and non-work hours during their tour of duty and take appropriate paid leave to account for time spent away from normal work-related duties (e.g., to care for small children). Exempt employees would similarly be expected to take appropriate leave as necessary, mirroring their supervisor’s regular leave-taking expectations.   

If a telework employee becomes ill, should they continue to work? 

No. Sick leave should be used to cover such a period of sickness. If they do not have enough sick leave to cover the absence, the employee may request compensatory time, annual leave or personal leave. If no leave is available, please contact Human Resources. 

Must an employee have a doctor’s note if requesting to use sick leave of 5 days or more due to an illness from a quarantinable communicable disease, such as CPVOD-19?

Not necessarily. An employee’s self-certification as to the reason for his or her absence may be considered administratively acceptable evidence.  Supervisors should use their best judgment in these situations. Please let Human Resources know for these instances. 

NOTE: All departmental/University policies are still in force and should be followed as business as usual. 

Non-University Events Hosted on Campus Open Close

I have reserved space on campus for my event, can I still have it?

No.  The main campus including all respective buildings on this campus, will be closed to the general public.  Individual facility representatives will reach out to you regarding your reservation.

May I reschedule for another date?

Not at this time.

Physical Plant Open Close

How do I contact your office?  

Office Phone: 580-745-2839 

OR

Email: 

Dan Simmons, dsimmons@se.edu
Johnnna Towne, jtowne@se.edu 

How do I submit a work-order?

https://www.se.edu/physical-plant/

Resources Open Close

Click HERE to visit the COVID-19 Resources Page

SE B&N Bookstore Open Close

Is the bookstore open?

The University bookstore is now open with limited capacity to serve the campus community.  At present, their hours of operation are Monday through Friday 10:00 am until 2:00 pm.  With questions about textbooks or services, please reach out to Lisa Landon the store manager at 580-745-2963 or llandon@se.edu.

What about book buyback?   

  • Students will be able to sell their books back to the bookstore once we re-open.  As always students will need to bring a student ID along with their materials.  This process is not changing.  (If for some reason we are not able to re-open by end of term we will re-visit options for this process).   
  • If a student has rented their textbooks with B&N @ SE, they can access a free UPS shipping label from the bookstore website and send those books back to us at the end of the term. 

I am a faculty member. How do I submit my course adoptions?  

Faculty can and should submit their summer and fall book adoptions to the bookstore via our adoption platform Faculty Enlight.  Faculty can click on the Faculty Resource tab (top right of bookstore homepage) to be taken directly to Faculty Enlight.  If they have questions or concerns about materials they should use email addresses listed above to communicate with Lisa Landon, Store Manager 

Scholarships Open Close

How is the COVID-19 pandemic affecting scholarships?

  • The University offices are closed to the public until further notice; however, most offices are still available via email. To contact the Scholarship Office, email SEscholarships@se.edu.
  • The payment and awarding of scholarships for spring 2020 and/or the upcoming 2020-2021 academic year may take longer than usual, but will still occur as quickly as possible.

Where can I find more information on scholarships?

Reference the Scholarships and Waivers page on the Southeastern website for information regarding scholarships: https://www.se.edu/financial-aid/scholarship-information/.

How do I apply for scholarships?

  • You must be admitted first!
    • Once you are admitted, you will receive instructions on how to apply. You can also follow the steps on the Scholarships and Waivers page referenced in question 1.

I missed the March 1st priority deadline. Can I still apply?

  • Yes, and we encourage you to apply in case funds become available throughout the year.
    • The scholarship application closes August 1st each year and the new one opens September 15th.

I applied for scholarships, but I haven’t heard anything.

  • New freshmen scholarship awards (Honors, President’s Leadership Class, and tuition waivers) were sent March 13th via mail.
  • All other scholarship award notifications will be sent starting April 3rd via student email.
  • Be sure to check your student email regularly. Southeastern sends all communications to your student email (except the new freshmen awards).

For all other questions regarding scholarships, please contact the Scholarship Office at SEscholarships@se.edu.  We will respond to your question(s) as soon as possible.

Student Life/Organizations Open Close

Virtual Student Activities

The Big BLUE Experience

Orientation for Incoming Students
Date: July 22 – 31
Info: Watch your SE Student Email for more info to come

Out of the interest of safety and health for all involved and in accordance with government guidelines, University buildings and facilities will remain closed for all events through June 30, 2020. This includes such on-campus activities as the Oklahoma Shakespearean Festival, Upward Bound, and summer camps, as well as University-affiliated off-campus activities. If possible, we encourage organizers to postpone or re-schedule activities for a later date.

Virtual Office Hours

MWF: 10:30am-12:30pm

TTH: 12:00pm-2:00pm

Join Zoom Meeting: https://zoom.us/j/2414781627

For questions/concerns please contact Mitchell Emberson, Director of Student Activities, at memberson@se.edu

Student Workers Open Close

How are student work study employees impacted?  

Student work study employees may be paid if there is actual work they can do on campus or telework.  Reach out to your supervisor for further guidance. You must stay within your financial aid award and departmental awards. HR is seeking additional guidance from NASFFA (National Association of Student Financial Aid Administrators) and federal guidelines. 

How are regular work students impacted?   

Regular work students may be paid if there is actual work they can do on campus or telework.  Reach out to your supervisor for further guidance. HR is researching for other possible scenarios.   

How do I enter my time going forward?  

If you are working, you should enter your time in Self Service as normal. Additional information will be communicated to student employees/supervisors as soon as possible if something changes. 

How do I know if I continue to come to work? 

Reach out to your supervisor for available work on campus or via telework.  

Transcript Requests Open Close

Anyone needing an official transcript immediately may request to have one sent electronically by clicking here. Official E-Transcript requests will be processed daily.

Travel Open Close

Southeastern strongly discourages University-related travel for business, academic, and other purposes, but realizes some travel is essential to continued operation. Such travel will require approval by the Vice President, or other Executive Officer, of the unit and the President.

  • All University-sponsored international travel is suspended until further notice.
  • All non-essential University-sponsored domestic air travel is suspended until further notice.
  • All travel for University-related business or academic purposes is suspended until further notice, unless such travel is deemed critical to the University.  Prior approval is required from the appropriate Vice President, or other Executive Officer, of the unit and the President.
  • International travel for personal reasons is highly discouraged.
  • All new registrations for events such as conferences/workshops will be suspended until further notice.
Revised Grading Policy Spring 2020 Open Close

Students, Faculty and Staff,

As the Vice President for Academic Affairs, and with the agreement of the leadership team in the Academic Affairs office, Southeastern has decided to implement the following policies for Spring 2020 regarding grading options. These options will allow students to choose between the standard letter grades and a pass/no pass (P or NP) option. We are hopeful that these policies will help all of us navigate the current challenges regarding the transition to online classes.

These policies will follow the recent guidelines established by the Oklahoma State Regents for Higher Education and applies to courses that are currently in progress. Courses that ended before March 15 are not included and will follow the normal grading policies and procedures.

  1. SE faculty will assign letter grades for the Spring 2020 courses in progress. A grade of W will not be assigned unless a student has withdrawn from a course.

Please note that the deadline for withdrawing from a course has been extended for those in full 16-week courses until April 21st. This date is the same as the date already listed for Spring II semester courses.

  1. After grades are posted, students can elect to change from a standard letter grade for a Spring 2020 course to P/NP grading options.

For Undergraduate courses:

  • Grades of A, B, C or D may be changed to a P
  • Grade of F may be changed to an NP

For Graduate courses:

  • Grades of A, B, C may be changed to a P
  • Grades of D and F may be changed to an NP
  1. For the Spring 2020 semester (including Spring II online courses) a student’s selection of the P/NP option will not negatively affect their academic standing (including academic probation status).
  2. Once a student elects to change from a standard letter grade to P/NP, the student cannot later request the grade to be reversed to the original standard letter grade.
  3. After final grades are posted, students must submit the request for a grade change for each class no later than 11:59 P.M. on May 15, 2020. Requests are expected to be submitted via a link in the Campus Connect system. Further announcements will be forthcoming. Requests submitted after the deadline cannot be considered due to state reporting requirements.

Please note the following:

  • Students should consider the possible implications of changing a grade to P/NP on graduate school applications or other future education/employment goals.
  • Grades of “P”, “NP”, “W”, and “AW” are GPA neutral, but the credit hours associated with the course will count in hours attempted for retention. A grade of P will count in earned hours for graduation.
  • A grade of P is NOT considered to be equivalent to a grade of ‘C’ towards prerequisite requirements for a future course if there is such a grade requirement.
  • A letter grade of “F” is calculated into the GPA.
  • Financial Aid will count grades of “P” as a passed class with no affect on your GPA and a completed class.  Grades of “NP”, “W”, “AW” will not affect your GPA but will count negatively toward your Pace (Class Completion Rate).  Financial aid calculations for satisfactory academic progress (SAP) may result in a different outcome than your academic GPA. For questions concerning the impact of changing to P/NP on financial aid, please email financialaid@se.edu.

Again, we are hopeful that these temporary grading policies give students some flexibility during this unusual academic semester.

Sincerely,

Dr. Teresa Golden
Vice President for Academic Affairs

Revised Grading Policy/Honor Roll Spring 2020 Open Close

What is the effect of the P/NP grading option on President’s Honor Roll?

President’s Honor Roll – Students will be placed on the President’s Honor Roll if they are enrolled full-time in undergraduate classes and achieve a 4.00 GPA.  Grades of P/NP will not count against the student for this honor roll.

Dean’s Honor Roll Students will be placed on the Dean’s Honor Roll if they are enrolled full-time in undergraduate classes and achieve a 3.50 GPA and no grade lower than B.   Grades of P/NP will not count against the student for this honor roll.

If I choose the P/NP option for a course, will it still count as a prerequisite for another course?

If the prerequisite only requires that you have a passing grade, the grade of “P” will fulfill that prerequisite requirement.  For example, ENG 1213 requires successful completion of ENG 1113.

Courses that require a prerequisite with a grade of “C” or better will not be fulfilled by a grade of “P” in the prerequisite course.  For example, BIOL 1504 requires the completion of BIOL 1404 with a “C” or better.  

If I am currently on Academic Probation, what will happen if I don’t do well this semester?

For the Spring 2020 semester only, students currently on academic probation will not be suspended if they do not earn a 2.00 term GPA in regularly graded courses (A,B,C,D,F).   These students will receive an additional probation semester in order to raise their GPA.

If I am currently on Graduate Probation, what will happen if I don’t do well this semester?

For the Spring 2020 semester only, students currently on Graduate Probation will not be suspended if they do not earn a 3.00 term GPA in regularly graded courses (A,B,C,D,F).  These students will receive an additional probation semester in order to raise their GPA.

If I chose the P/NP grading option, will it affect my academic standing?

P/NP are GPA neutral grades and will not affect or change the student’s overall retention GPA.  Students who elect to receive P/NP grading in all classes will not see a change in their current Academic Status.  This means if the student is in good standing at the beginning of the semester, they would remain in good standing at the end of the semester.   Or, if the student was on academic probation at the beginning of the semester, they would remain on academic probation for the next semester.

What happens to my academic standing if I receive P/NP grading in some but not all of my classes?

Students who elect to receive P/NP grades for some but not all of their grades will have their Academic Status evaluated based on their remaining regularly graded courses (A,B,C,D,F).    

How will the P/NP grades affect my Financial Aid status/standing?

Financial Aid will count courses with a grade of “P” as passed and completed with no effect on the GPA.  While GPA neutral, grades of “NP”, “W”, “AW” will count negatively toward a student’s Financial Aid Pace (Class Completion Rate).  Financial aid calculations for satisfactory academic progress (SAP) may result in a different outcome than the student’s academic status based on the GPA. 

Will the P/NP grading option affect Honor Graduate status?

Bachelor Degree Honor Graduate calculations will still be based a student’s undergraduate cumulative GPA.   P/NP grading will not affect this calculation since they are GPA neutral.   The honor category will still be based on the GPA scale printed in the catalog.

Master Degree Honor Graduate status will still be based on the student’s cumulative graduate GPA.   P/NP grading will not affect this calculation since P/NP are GPA neutral.  Master candidates who have a 4.00 graduate cumulative GPA with one or more P/NP grades would still receive the “With Honors” graduation status.

Will P/NP grading affect the requirements for students who have applied for graduation?

Students who have applied to graduate at the end of the Spring 2020 semester will still be required to meet all academic and University requirements for graduation such as overall GPA requirements, major GPA requirements, course requirements, etc.   

If I choose P/NP grading, will courses graded with a “P” still count for graduation?

Courses graded with a “P” grade will meet the graduation requirement of a passing grade or successful completion of the course.

Will the “P” grade meet the same requirement if I need a certain letter grade to graduate?

If a certain grade in a course is needed to meet a GPA requirement for the major, general education, or overall, students will be responsible for earning the required grade for that requirement.  For example, if a student needed 3 hours of “B” in SOC 1113 to achieve a 2.00 GPA in their general education, a grade of “P” will not fulfill this requirement.

Does a course with a “P” grade fulfill a major requirement where I need to make a “C” or better?

In majors where a grade of “C” or better is required in all core courses, the grade of “P” will not fulfill this requirement.

How does P/NP grading affect my total hours earned?

Courses with a grade of “P” will count in total hours earned for graduation.   A grade of “NP” will not count in hours earned for graduation.

MEDIA CONTACT: Alan Burton, Director of University Communications, aburton@se.edu or 580-745-2731.

THIS PAGE WILL BE UPDATED AS NECESSARY