Payroll

Go to Campus Connect

Earnings Statements prior to July 1, 2019 can be found using Campus Connect.

Go to Self Service

Earnings Statement for July 1, 2019 and after can be found using Colleague Self Service.

NEW HIRES
Upon satisfactory results of pre-employment background screening of top candidate, hiring department will prepare and route an Employment Transaction form to hire the new employee. After the department has received a copy of the fully processed Employment Transaction form, the hiring department needs to contact Human Resources to set up a payroll sign-up appointment for the new hire. The payroll sign-up forms must be completed on or before the first work day per federal guidelines.

PAY SCHEDULES AND METHOD OF PAYMENTS
Employees are paid by automatic deposit according to the fiscal year payroll schedule. If there is any change in schedule, notification will be announced by email.

FACULTY
Faculty are considered to be 10-month employees (August through May). Pay is disbursed the last working day of the month. Faculty pay is split over 12 months, with two pays received the last business day of June.

ADJUNCT FACULTY

Below are the dates when adjunct faculty members can expect to be paid.

Fall Semester

• Full term (16-weeks) fall semester adjunct faculty receive pay on the last working days of September, October, November, and December.
• Term I adjunct faculty receive pay on the last working days of September and October.
• Term II adjunct faculty receive pay on the last working days of November and December.

Spring Semester

• Full term (16-weeks) spring semester adjunct faculty receive pay on the last working days of February, March, April, and May.
• Term I adjunct faculty receive pay on the last working days of February and March.
• Term II adjunct faculty receive pay on the last working days of April and May.

Summer Semester

• Full term (May-August) summer semester adjunct faculty receive pay on the last working days of June, July, and August.
• 8-week Term (June-July) adjunct faculty receive pay on the last working day of June and July.
• 1^st 4-week Block (June) adjunct faculty receive pay on the last working day of June.
• 2^nd 4-week Block (July) adjunct faculty receive pay on the last working day of July.
• Term I (May-June) adjunct faculty receive pay on the last working day of June.
• Term II (July-August) adjunct faculty receive pay on the last working day of July and August.

*All Payroll Schedules may be subject to change, notice of changes will be sent via email*

AUTOMATIC DEPOSIT
All employees must sign up for automatic deposit as mandated by the State of Oklahoma. Enrollment or changes must be received by the 10th of the month to be activated by the end of that month.

CHANGES
All payroll changes must be received by the 10th of the month. Any change received after deadline may not be included until the following month’s payroll.

FEDERAL/STATE TAX WITHOLDING

A W-4 form is a document completed by employees to determine how much should be withheld from their paycheck for federal or state income taxes.

Changes to federal/state taxes can be made any time during the calendar year by submitting a fully completed W-4 form. Form must be received in Payroll by the 10th of the month for current month’s payroll. Out-of-state residents working in Oklahoma are required to pay Oklahoma state taxes.

SE HR staff can only answer general questions about W-4 forms.  It is recommended that employees use the IRS’s Tax Withholding Estimator or a tax advisor or tax preparation service.

Visit https://www.se.edu/human-resources/forms/ to obtain W-4 forms.

SUPPLEMENTAL RETIREMENT ANNUITY (TAX DEFERRED ANNUITY)
All employees (excluding students) may make voluntary pre-tax supplemental contributions by payroll deduction to a 403(b) account with VOYA.

OKLAHOMA TEACHERS’ RETIREMENT SYSTEM (OTRS)
As of July 1, 2018, Southeastern Oklahoma State University will pay all contributions on the employee’s behalf, 7% of all wages + fringe benefits for all full time employees in addition to an 8.55% Administrative Fee. The Oklahoma Teacher’s Retirement System phone number is 1-877-738-6365.

SOUTHEASTERN FOUNDATION
Full-time employees can make after-tax contributions to the Southeastern Foundation Faculty/Staff Campaign, scholarships or accounts of their choice through payroll deduction. Contact University Advancement at Ext. 2470 for information and forms.

CREDIT UNION
Full-time employees may open credit union accounts with the Texoma Educators Credit Union (408 N. Washington, Durant, 580-920-1177). Payroll will be notified by the Credit Union of any payroll deduction authorization.

OKLAHOMA 529 COLLEGE SAVINGS PLAN
Full-time employees may set up a payroll deduction to set aside after-tax monies to make it easier to afford a college education for a child through the Oklahoma 529 College Savings Plan. Grandparents, aunts, uncles, parents, and friends can open an account for a child.

Student Payroll Information

Employees must complete payroll sign up on or before first day worked. Original identification documents must be presented at time of payroll sign up, including an original Social Security card (or receipt for replacement card). Acceptable forms of employment eligibility verification found on Department of Homeland Security’s website, https://www.uscis.gov/i-9.

Email Human Resources for more information or call (580) 745-2162.

Payroll Sign Up Packets

• To request remote completion of payroll packet please email hr@se.edu and specific which of the following you need: Adjunct Instructor / Part Time Employee, Graduate Assistant (GA) , Student Employee (Work Study or Regular).

Payroll Schedule FY 2024